[CALL TO ORDER]
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SORRY, 530. UH, PM ON TUESDAY FOR THE NINE. THIS IS THE PLANNING ZONING COMMISSION WORK SESSION. OF APRIL. THE 9TH 2024 YOU HERE TO SPEAK ON A NONPUBLIC HEARING ITEM. YOU HAVE THE OPPORTUNITY. NOW, PLEASE COME TO THE PODIUM. ALL RIGHT, SEEING NO. ONE MOVE. OUR NEXT ITEM. THE
[Planning and Zoning Commission Training Series]
WORK SESSION ITEM 23-0006 FIVE PLANING AND ZONING COMMISSION TRAINING SERIES. A. YOU'VE GOT IT. GOOD EVENING COMMISSIONERS AT ALI WO PLANNER FOR THE CITY OF MCKINNEY. UM THE PLANNING DEPARTMENT IS HOSTING A SERIES OF TRAININGS FOR THE PLANNING AND ZONING COMMISSION. UM WE HAVE GONE THROUGH FOUR OF THOSE THOSE, INCLUDING SOMETHING RELATED TO ZONING BASICS, UM, DEVELOPMENT PROCESS AND COMPREHENSIVE PLAN. THE SESSION BEFORE YOU TODAY IS REGARDING, UH, PLAT PROCESS AND, UH, SHOT CLOCK RULES. SPECIFICALLY WE WILL BE TALKING ABOUT AUTHORITY OF REGULATION SUBDIVISION REGULATION PLOT PROCESS REQUIREMENTS. UM, WITH THAT SAID, I'LL GO. AHEAD AND GET STARTED HERE. SO UNDER THE TEXAS LOCAL GOVERNMENT CODE, IT GIVES THE AUTHORITY TO MUNICIPALITIES TO ADOPT RULES GOVERNING THE GOVERNING PLOT AND SUBDIVISIONS WITHIN THE LAND. WHEN I SAY REQUIREMENTS THIS CAN INCLUDE WHEN YOU CAN PULL OUT A PROPERTY OR SUBDIVIDE A PROPERTY. UM THIS CAN BE ANYTHING FROM SUBDIVIDING A TRACK OF LAND INTO ONE OR TWO MORE PARTS CONNECTING OR COMMENCING ANY TYPE OF CONSTRUCTION OR WHEN CONSTRUCTION OF PUBLIC IMPROVEMENT IS REQUIRED. ALSO THAT IS BEFORE ISSUING ANY PERMIT FOR CONSTRUCTION OF ANY BUILDING OR STRUCTURE ON THE PROPERTY. UM, THIS CAN ALSO INCLUDE, UH, BUILDING ADDITIONS. ALTERATIONS REPAIRS ON THE PROPERTY, UH, WHERE THE PROPERTY IS NOT PULLED. UM WHEN I ALSO SAY THE JURISDICTION. I ALSO WANT TO ENCOMPASS THAT IT'S NOT ONLY CITY LIMITS. THIS ALSO INCLUDES THE MCKINNEY, UH, E, TJ EXTRATERRITORIAL JURISDICTION A TONGUE TWISTER. UM BUT IT DOES INCLUDE AGAIN CITY LIMITS AND THEN E TJ. WHEN WE'RE TALKING ABOUT PLOTS, WE USUALLY SAY, WELL, WHAT IS A PLAT? SO A PLAT IS A DOCUMENT THAT WE USE? UH, THAT DESCRIBES THE LEGAL DESCRIPTION OF THE PROPERTY WITH AN OFFICIAL MAP. HERE IS AN EXAMPLE THAT I'VE OUTLINED IN AN EXHIBIT PLOTS ON THE LEFT HAND SIDE. UM, USUALLY PORTRAY THE SUBDIVISION OR CREATION OF ADDITIONAL LOTS. UM FOR THE MOST PART PLATS ARE REVIEWED BY THE CITY AND CAN BE ACTED UPON VERSUS A SURVEY, WHICH ARE MOSTLY LINES THE BOUNDARIES OF THE PROPERTY, BUT CITY STAFF DOES NOT REVIEW THOSE THOSE CAN BE IMPLEMENTED AT ANY TIME. A PROPERTY OWNER CAN REQUEST AT ANY TIME. BUT FOR THE PURPOSE OF THIS TRAINING SESSIONS, WE WE'LL BE FOCUSING ON FLATS. NOW PLATS IN ITSELF. UM AND I APOLOGIZE FOR THE EXHIBIT BEING A LITTLE SMALL, BUT IF YOU LOOK ON THE LEFT HAND SIDE EXHIBIT THIS KIND OF OUTLINES THE BOUNDARY OF THE PROPERTY. IT INCLUDE, UH ADDITIONAL INFORMATION REGARDING ANY DEDICATED EASEMENTS, PUBLIC INFRASTRUCTURE, ROADS STREETS. IT'LL ALSO PROVIDE INFORMATION LEGAL LANGUAGE, INCLUDING OWNERS . DEDICATION ORDER. UH OWNERS, UH, CERTIFICATION, WHICH KIND OF OUTLINES LANGUAGE, SAYING THAT THE OWNER IS ACTING UPON THIS REQUEST AND ALSO ANY MAINTENANCE. ANY EASEMENTS ARE BEING DEDICATED. NOW UM, HOW DID THIS COME ABOUT AS FAR AS, UH WHAT WE CALL THE SHOT CLOCK? WELL THIS WAS IMPLEMENTED BACK IN 2019 WITH THE LEGISLATURE ADOPTED, UH, REQUIREMENTS FOR THE PLOTTING WITHIN, UH, THE STATE OF TEXAS. THESE NEW LAWS REQUIRE US MUNICIPAL. UH OR, UM, BODY OR AUTHORITY TO BE ABLE TO APPROVE, APPROVE WITH CONDITIONS OR DISAPPROVE A PLOT WITHIN A 30 DAY FROM THE MIDDLE OF THE DOCUMENTS AND WHEN YOU LOOK AT HERE, IT SAYS FILED. IT DOES NOT NECESSARILY MEAN FLAT FILE WITH THE COUNTY. IT JUST MEANS FILE IN THE SENSE THAT IT'S BEEN SUBMITTED TO THE CITY AS AN APPLICATION, AND THE CITY HAS ACCEPTED ALL THE DOCUMENTS, UH, CONFIRMING THAT IT'S ALL CORRECT AND COMPLETE. NOW UM, THIS, UH, LAW REQUIRES THAT OR CHANGE THE KIND OF THE CONDITIONS REGARDING THE PROCESS, SO ALL PLOTS HAVE TO BE REVIEWED. INITIALLY WITHIN THOSE THOSE 30 DAYS. IT'S A STATUTORY REQUIREMENT, AND THAT'S WHY WE COMMONLY REFER IT AS THE SHOT CLOCK. THE SHOT CLOCK USUALLY BEGINS IN THE INITIAL STAGE. UM I'VE KIND OF[00:05:03]
OUTLINED THE VARIOUS STAGES THROUGH OUR PROCESS. UH, WITH THE INITIAL STAGE WE HAVE AT LEAST 30 DAYS. UH, NO MORE THAN 30 DAYS. IT HAS TO BE WITHIN THAT TIME FRAME THAT STAFF TAKES THE OPPORTUNITY TO REVIEW THIS PLOTS. UM AND THEN FORMALLY PROVIDES A LETTER TO THE APPLICANT STATING WHETHER THE PLOT HAS BEEN APPROVED OR APPROVED WITH CONDITIONS OR DISAPPROVE NOW, IF THERE IS SOME CONDITIONS ATTACHED TO THIS FINAL DECISION UM, THE APPLICANT HAS THE OPPORTUNITY TO ADDRESS THOSE CONDITIONS AND THEN COME BACK FOR A SECOND REVIEW, WHICH IS 15 DAYS STATUTORILY REQUIRED AND WITHIN THOSE 15 DAYS, STAFF HAS NO MORE THAN 50 DAYS TO BE ABLE TO PROVIDE A RESPONSE IN ALL CONDITIONS HAVE BEEN SATISFIED. UM ONCE THE INITIAL AND THE SECOND REVIEW STAGE HAVE BEEN COMPLETED, THEN THE APPLICANT CAN PROCEED WITHIN THE FILING PROCESS, AND THAT'S USUALLY ABOUT A FIVE BUSINESS DAY TURNAROUND. UM IF ALL REQUIREMENTS ARE COMPLETE AND PROVIDED AND LET ME KNOW IF YOU HAVE ANY QUESTIONS ALONG THIS PROCESS. NOW PART OF THE FLAT PROCESS WHEN THE APPLICANT SUBMITS, UH, IN THAT INITIAL STAGE, THE INITIAL DOCUMENTS THAT WE REQUIRE, FOR THE MOST PART ARE A LETTER OF INTENT AND THE PLAT EXHIBIT DEPENDING ON THE TYPE OF PLANT THAT THEY'RE SUBMITTING, UH, WE MAY REQUIRE UTILITY PLANS. DRAINAGE PLANTS, TREE PRESERVATION PLANTS, SETBACK, EXHIBIT AND SCREENING AND BUFFERING TREE PRESERVATIONS ARE USUALLY KIND OF, UH, REQUIRED WHEN THERE'S TREES ON SITE THAT MAY BE IMPACTED. UM, THAT WOULD BE A REASON WHY A TREE PRESERVATION PLAN WOULD BE WITH THE PLAT. UH, SETBACK. EXHIBIT SCREENING AND BUFFERING ARE USUALLY MORE RELATED TO PLAT THAT ARE FOR PROPERTIES THAT ARE RESIDENTIAL TO OUTLINE THOSE BOUNDARIES OR REQUIREMENTS, MAKING SURE THAT THOSE ARE MET. NOW FOR THE APPROVAL BODY. WE DO HAVE THREE APPROVAL BODIES. UM, AS YOU CAN SEE. HERE WE HAVE STAFF PLANNING AND ZONING COMMISSION AND CITY COUNCIL FOR THESE BODIES. UM, USUALLY, UH, WE HAVE A REQUIREMENT RIGHT NOW, UH, UNDER THE SUBDIVISION CODE THAT WAS ADOPTED BACK IN DECEMBER OF 2023, WHERE COUNCIL KIND OF ALIGNED WITH THE LAW.THE STATE LAW WHERE STAFF CAN APPROVE PLATT'S ADMINISTRATIVELY AS LONG AS THEY DON'T REQUIRE VARIANCE TO THE SUBDIVISION ORDINANCE. UM, SO WHAT DOES THAT MEAN? SO WHEN WE'RE TALKING ABOUT VARIANTS TO THE SUBDIVISION ORDINANCE WE ARE TALKING ABOUT, UM, REQUIREMENTS UNDER THE SUBDIVISION ORDINANCE, FOR EXAMPLE, UM, YOU KNOW, OTHER REQUEST CAN BE THAT LOTS. THEY REQUEST THAT THEY REMOVE THE REQUIREMENTS OF LOTS FRONTING ON TO IT RIGHT AWAY OR STREET. IT COULD ALSO BE. FOR EXAMPLE, IN THE E TJ OV TO REMOVE THE REQUIREMENTS OF THE SUBDIVISION ORDINANCE TO REQUIRE A PUBLIC IMPROVEMENTS. SO THOSE ARE KIND OF TWO EXAMPLES TO SHOW WHAT WOULD BE WITHIN OUR SUBDIVISION ORDINANCE. IF THE VERY IS TO REQUIRE A VARIANCE TO THE, UH, ENGINEERING DESIGN MANUAL. UM, USUALLY THAT ALIGNS MORE WITH, UM, KIND OF DRIVE DRIVEWAY, SPACING OR TRAFFIC CALMING FEATURES WHERE ENGINEERING CAN MAKE THOSE DECISIONS IN CREATING MORE FLEXIBILITY, DEPENDING ON THE REQUIREMENTS. UH, FOR EXAMPLE, TRAFFIC CALMING, UH, THEY COULD CREATE MAYBE SPEED HUMPS OR ABOUT TO CREATE THAT KIND OF MAINTAIN THAT STRAIGHT ALIGNMENT. UM, BECAUSE THERE ARE SOME REQUIREMENTS WHEN YOU HAVE A LONG ROAD. WE WANT TO MAKE SURE THERE IS SOME SAFETY TAKEN INTO CONSIDERATION. SO SOME SOME KIND OF FEATURES THAT ENGINEERING CAN BE FLEXIBLE ON SO THAT DOES NOT TRIGGER THE REQUIREMENT TO COME BEFORE THE PLANNING AND ZONING COMMISSION OR CITY COUNCIL FOR APPROVAL. NOW UM I WANNA GO OVER SOME OF THE DIFFERENT PLOTS THAT WE RECEIVE, UM IN THE CITY, STARTING OFF WITH OUR CONVEYANCE PLOT. UM THESE ARE USUALLY SUBMITTED RIGHT AFTER A PREP, AND MAYBE WHEN ZONING HAS ALREADY BEEN ADDRESSED, INCLUDING SPECIFIC USE PERMITS. THAT COULD BE THE NEXT STEP IF THE INTENT IS TO SUBDIVIDE THE LAND FOR THE INTENT OF SELLING, UM, THAT WOULD BE THE REASON A CONVEYANCE PLAT WOULD BE UTILIZED. THE CONVENIENCE PLAT IS NOT FOR DEVELOPMENT. UM, IF THAT'S THE INTENT THAT THEY WOULD REQUIRE A DEVELOPMENT PLAN , THAT WOULD NOT BE THE PLOT HERE. I JUST WANTED TO SHOW THE EXHIBIT HERE. UM, THIS IS KIND OF OUTLINING AN ENTIRE LOT. UM AND THEN THERE'S SUBDIVIDING THIS PORTION HERE IN ORDER TO PUT IT IN THE MARKET. SELL IT OFF FOR WHATEVER REASON. THE NEXT TYPE OF PLOT IS A PRELIMINARY PLOT. UM THESE ARE USUALLY MORE FOR LOTS THAT ARE FOR LOTS OR MORE OR WHERE LOTS UM DON'T HAVE A FRONTAGE AND THE CREATION OF A STREET OR THE EXTENSION OF MUNICIPAL FACILITIES THAT WOULD INCLUDE
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WHAT EXTENSION OF WATER AND SEWER OR WHEN YOU'RE TALKING ABOUT, MAYBE, UM, ALSO INTERNAL, UH, STREETS LIKE YOU ARE SHOWING HERE IN A LARGE SUB VISION LIKE THIS ONE. THESE WOULD BE THIS WOULD BE A PRIME EXAMPLE OF WHAT A PRELIMINARY PLAN OR WHEN A PRELIMINARY PLOT WOULD BE REQUIRED. NOW THE PRELIMINARY PLOT IS A IS A PLOT THAT DOES NOT REQUIRE TO BE FILED IS JUST TO CONNECT THE FOUNDATION FOR THE DEVELOPMENT BEFORE IT GOES INTO THE DEVELOPMENT PERMIT TO CREATE ALL THE PUBLIC INFRASTRUCTURE. UM THE COMPANION PIECE TO THE PRELIMINARY PLOT.UM, OFTENTIMES, ESPECIALLY WITH RESIDENTIAL WHEN YOU HAVE A LARGE SUBDIVISION LIKE THIS, UH, WILL REQUIRE A FINAL PLOT. UM, AS YOU CAN SEE HERE AFTER THE PRELIMINARY PLOT, AND THEN THE DEVELOPMENT PERMIT, THEN YOU WILL LOOK AT THE FINAL PLOT. UM I DON'T KNOW IF YOU KIND OF LOOK CLOSELY, BUT I'M JUST GONNA GO BACK TO THE PRELIMINARY PLAN. SEE HOW THIS IS AN ENTIRE SUBDIVISION HERE? AND THEN THERE'S LIKE, MAYBE LIKE A COMMON AREA RIGHT HERE IF YOU LOOK AT THE NEXT EXHIBIT THIS COMMON? UH, THIS OTHER, UH, PORTION OF THE SUBDIVISION WAS NOT PROVIDED WITH A PRELIMINARY PLOT. YOU CAN CREATE THE PRELIMINARY KIND OF DEVELOPMENT BUT WITH A FINAL PLOT, YOU CAN COME BACK AND FACE THIS, UH, TO PLOT THE REMAINDER OF THOSE DESIGNATED, UH, LOTS THAT WERE PROVIDED IN THE PRELIMINARY PLOT, AND THIS CAN BE PHASED OUT THROUGH THE FINAL PLAN. UM REP. PLOTS ARE DESIGNATED MORE FOR LOTS THAT ARE ALREADY PLOTTED BUT ARE LOOKING TO EITHER CREATE DENSITY OR, UM, RECONFIGURE THE LOT IN A WAY THAT MAY BE CREATING DENSITY FOR THIS KIND OF EXHIBIT. UM, I SHOWED KIND OF THIS LAYOUT HERE WHERE THIS LOT WAS ONE WHOLE LOT. UH, BUT THERE WAS SOME DIVISION HERE TO CREATE TWO LOTS. ONE OF THE THINGS THAT I REALLY WANT TO NOTE WITH, UH, REPS IS THAT IF IT'S RELATED TO RESIDENTIAL PROPERTY UM IF THERE IS A REPLY FOR RESIDENTIAL PROPERTIES, IT REQUIRES NOTIFICATION OF PROPERTY OWNERS WITHIN 200 FT, DEPENDING ON WHEN IN THE PROCESS, UH, IT REALLY RELIES ON IF THERE'S A REQUEST FOR A VARIANCE NOW, IF THE PROPERTY IS A RESIDENTIAL PLOT THAT WE'RE LOOKING AT, AND IT REQUIRES A VARIANCE, THEN WE WOULD PROVIDE PROPERTY OWNER NOTIFICATION PRIOR TO THE HEARING. IF THIS IS A STAFF APPROVAL LEVEL, BECAUSE THERE IS NO VARIANCE REQUIRED, THEN WE WOULD PROVIDE NOTIFICATION AFTER THE 15 DAYS OF APPROVAL OR WITHIN THAT TIME FRAME. NOW.
MINOR PLOTS. THESE ARE MORE COMMONLY USED FOR LOTS THAT ARE FOUR OR FEWER LOTS. UM THERE'S ALREADY A STREET FRONTAGE AS YOU CAN SEE HERE, THERES SKYLINE AND STATE ONE STATE HIGHWAY 380 OR U UNIVERSITY. UM IT DOES NOT REQUIRE ANY EXTENSION OF PUBLIC. UH, INFRASTRUCTURE, NO EXTENSION OF ROAD, NO EXTENSION OF WATER OR SEWER TO THE PROPERTY. THIS WOULD BE THE APPROPRIATE TYPE OF PLOT FOR THESE TYPES OF DEVELOPMENT. AND THEN LAST, BUT NOT LEAST, AMENDING PLOTS.
USUALLY THESE, UH, TYPES OF PLOTS ARE USED TO CORRECT ANY MINOR ERRORS, UM, OR TO ADJUST ANY TYPES OF, FOR EXAMPLE, UTILITY EASEMENTS. IF YOU'RE TRYING TO ADJUST ANY EASEMENTS OR LOT LINES OR YOU'RE TRYING TO DEDICATE ANY EASEMENTS, UH, WATER SEWER AGAIN, OR IN THIS CASE, THIS IS A NON RESIDENTS PLOT. UM THEY'VE DEDICATED A MUTUAL ACCESS EASEMENT HERE.
ALONG THE ALONG INSIDE THE PROPERTY, BUT THEY ALSO DEDICATED SOME DETENTION. UH UH EASEMENTS AND DRAINAGE AREAS HERE. THIS WOULD BE AN APPROPRIATE PLAN FOR THAT TYPE OF DEVELOPMENT AS WELL. SO IN IN CONCLUSION, UM, WE'VE KIND OF GONE OVER THE AUTHORITY OF REGULATIONS, SUBDIVISION REGULATIONS AND PLOT REQUIREMENTS AND PROCESS. UM IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ANSWER ANY QUESTIONS ANYONE? I'VE GOT ONE. SO YOU SAID THAT ANY FINAL PLAT. WITH FOUR LOTS OR LESS. DOESN'T HAVE TO HAVE INFRASTRUCTURE. SO FOR FINAL PLOTS, IT'S EITHER THEY REQUIRE PUBLIC INFRASTRUCTURE OR THERE ARE FOUR LOTS OR MORE. FOR FINAL PLOTS AS KIND OF LIKE THE EXAMPLE WITH THE PRELIMINARY PLOT IN THE FINAL, WHERE THERE'S MORE THAN FOUR LOTS, BUT IT ALSO REQUIRES PUBLIC INFRASTRUCTURE, SO A MINOR PLOT WOULD BE THE OPPOSITE. IT IS FOUR LOTS OR LESS, AND IT DOES NOT REQUIRE PUBLIC INFRASTRUCTURE OR DOES NOT REQUIRE PUBLIC INFRASTRUCTURE. THANK YOU. MHM. SELLING IF A DEVELOPER IS DOING A MASTER PLAN COMMUNITY, AND THEY'RE SUBMITTING THEIR PRELIMINARY PLOT THAT INCLUDES
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PORTION OF OTHER PHASES THAT MIGHT BE INCLUDED ON THE FINAL PLOT. ONCE THEY HAVE THE OTHER PHASES COMPLETE. IS IT A AN AMENDING PLOT THAT NEEDS TO BE DONE OR IS JUST THEY'RE SUBMITTING THE FINAL P. UNLESS THERE'S SOMETHING THEY NEED TO ADJUST AFTER THE FINAL PLOT HAS BEEN FILED. OK, SO THAT'S WHEN IT WOULD REQUIRE, THEN THAT'S WHEN THEY WOULD REQUIRE AN AMENDING PLAN. IF THERE WAS SOMETHING THAT LATER ON, THEY NEEDED TO CORRECT, BUT THAT'S KIND OF THE REASON WE HAVE THE PRELIMINARY TO KIND OF START OFF THE FOUNDATION, AND IF SOMETHING CHANGES A LITTLE BIT MINOR, THEY CAN DO IT IN THE FINAL PLOT. I'M NOT SAYING ANYTHING DRASTICALLY, BUT MAYBE LITTLE THINGS THEY NEED TO ADJUST ALONG THE WAY. THANK YOU. ANYONE ELSE? THANK YOU VERY MUCH. I APPRECIATE IT. THANK YOU. THIS IS AN INFORMATION ONLY ITEM SO WE WILL NOT HAVE ANY ACTION TO BE TAKEN. UH, WITH THAT. THE OPPORTUNITY FOR ANYONE TO ADDRESS PLANNING AND ZONING ON AN ITEM NOT ON THE AGENDA. ALL RIGHT, SEEING NONE. WE DO NEED COMMENTS FROM COMMISSION MEMBERS. ONE. NO, WE DO NEED A MOTION TO ADJOURN. MOTION TO END THE WORK SESSION[ADJOURN]
MOTION OF MS WOO TO ADJOURN THE WORK SESSION. HAMMOND. THANK YOU. ANY DISCUSSION. J. AND MADE THE MOTION. I DID YOUR MOTION. G A SECOND. LEASE CAST YOUR VOTES. I. THE MOTION CARRIES. UH THE, UH IT IS 550. WE ARE ADJOURNED. WE WILL START OUR PLANNING AND ZONING COMMISSION MEETING. AT 6 P.M. THANK* This transcript was compiled from uncorrected Closed Captioning.