[CALL TO ORDER]
[00:00:03]
YOU READY? GOOD AFTERNOON. GOOD AFTERNOON. GOOD AFTERNOON. WE'RE IN CITY COUNCIL WORK, CITY COUNCIL WORK SESSION TODAY IS TUESDAY, JUNE 4TH. IN THE YEAR 2024 IS 3:00 IN THE AFTERNOON.
WE'RE IN COUNCIL CHAMBERS AT 222 NORTH TENNESSEE STREET IN THE GREAT CITY OF MCKINNEY, FIRST ORDER OF BUSINESS. PUBLIC COMMENTS ON AGENDA ITEMS. I DO NOT SHOW ANYONE WHO SIGNED UP TO SPEAK, DISCUSSED REGULAR MEETING AGENDA ITEMS. IS THERE ANY ITEM ON THE AGENDA THAT COUNCIL WOULD
[Discuss the Roy and Helen Hall Reimagine Presentation]
LIKE TO DISCUSS WITH STAFF WHILE THEY ARE HERE? SEEING NONE, WE'LL GO RIGHT TO OUR WORK SESSION. ITEM 24 1613. DISCUSS THE ROY AND HELEN HALL RE IMAGINE PRESENTATION. SPENCER.HOW ARE YOU, SIR? I'M DOING WELL, MAYOR AND COUNCIL, THANK YOU FOR LETTING ME COME AND TALK TO YOU TODAY ABOUT ROY AND HELEN HALL LIBRARY RIGHT ACROSS THE STREET. SO, AS YOU KNOW, ROY AND HELEN HALL IS JUST A LITTLE OVER 20 YEARS OLD AND CONSTANT USE FOR THE LAST 20 YEARS. AND WE HAVE A LOT OF FUN OVER THERE, JUST THIS LAST WEEKEND, WE HAD OVER 600 PEOPLE COME OUT IN THE RAIN FOR OUR SUMMER READING KICKOFF EVENT, WE'RE SEEING GROWTH. AS I SHARED IN A PREVIOUS MANAGERS NOTES, SINCE WE CHANGED THE HOURS. SO IT'S GETTING BUSIER THERE. LOTS OF YOUNG FAMILIES THERE, BUT WHAT WE WANT TO TALK ABOUT NOW IS THE FUTURE OF ROY AND HELEN HALL.
SO, ONE OF THE THINGS THAT WE NOTICED IS THAT IT IS A GREAT SPECIAL EVENT DESTINATION, BUT IT IS NOT AN EVERYDAY DESTINATION. LIKE WE GET OVER AT JOHN AND JUDY GAY LIBRARY. AND, A FEW MONTHS BACK, WE WERE ABLE TO ENGAGE AN ARCHITECT AND DESIGN FIRM TO HELP US KIND OF SAY, WELL, WHAT ELSE COULD WE DO WITH THIS PLACE? LET'S OPEN UP THE IMAGINATION FROM AN OUTSIDE VIEWPOINT AND START TO TALK ABOUT WHAT ROY AND HELEN HALL COULD BE FOR THE FUTURE FOR THE NEXT 20 PLUS YEARS. SO THE VISION FOR THIS PROJECT IS TO FURTHER TURN ROY AND HELEN HALL INTO A VIBRANT COMMUNITY HUB FOR THE EAST SIDE OF TOWN. WE'RE STARTING TO SEE THAT NOW, BUT IT COULD BE SO MUCH BETTER AS AS WE CAN GET MORE AND MORE PEOPLE USING US ON A DAILY BASIS, WE VIEW IT AS A GATEWAY TO DOWNTOWN . POTENTIALLY. IT'S RIGHT ON THE NORTH SIDE OF THE SQUARE, WHEN WE HAVE SPECIAL EVENTS, WE CAN BLOCK OFF HUNT STREET. AND IT REALLY DOES EXTEND THAT DOWNTOWN FEEL. AND WE FEEL, THE WORK THAT WE COULD DO IN THE DESIGN WE COULD HAVE FOR THIS BUILDING COULD REALLY BE, BOTH BE THE NORTH SIDE GATEWAY INTO THE DOWNTOWN, BUT ALSO EXTEND THAT EXPERIENCE A FEW MORE BLOCKS ALL THE WAY OUT. ONE OF THE THINGS THAT WE KNOW FROM THE DOWNTOWN PROPERTIES, PROJECTS THAT ARE GOING ON IS THE PUBLIC WANTS MORE FAMILY FRIENDLY, AFFORDABLE ACTIVITIES TO DO DOWNTOWN. AND WE FEEL ROY AND HELEN HALL COULD REALLY BECOME A SPACE TO OFFER THOSE. AND THIS PROJECT WOULD ALLOW US TO EXPLORE WHAT THOSE OPPORTUNITIES ARE, WE ALSO HAVE THE OPPORTUNITY TO MAKE THE LIBRARY FUTURE READY. WHEN THIS LIBRARY WAS BUILT OVER 20 YEARS AGO, YOU COULD TELL THAT THEY DIDN'T ANTICIPATE LAPTOPS AND TABLETS BECAUSE THERE ARE NO POWER OUTLETS ANYWHERE, SO IT'S A PROBLEM WITH REGULAR USE. WE'VE SUPPLEMENTED WITH SOME BATTERIES THAT WORK, BUT IT REALLY IS KIND OF A STOP GAP, TRYING TO MAKE THIS FUTURE READY, LET ALONE OUR WI-FI, IS ROBUST. BUT ALL THE OTHER THINGS OF COMING TO BE THE NEXT 20 YEARS, IT'S SUFFERING A LITTLE BIT THERE. AND WHEN IT COMES TO THE LIBRARY FOR THE NEXT GENERATION, WE KNOW WE'RE SEEING A LOT MORE YOUNG FAMILIES COME IN. WE KNOW THAT THE NEW HOUSING IS COMING IN AROUND DOWNTOWN, NEW COMPLEXES, NEW HOMES AND ALL THOSE PEOPLE. WE WANT THEM TO USE US FOR THE NEXT 20 YEARS WHILE THEY GROW UP AS A FAMILY AND REALLY EMBRACE THIS COMMUNITY. LIVING HERE IN THE CITY OF MCKINNEY. AND LIKE I SAID, AN EVERYDAY DESTINATION.
WE KNOW WE CAN DRAW 601,000 PEOPLE FOR A SPECIAL EVENT, BUT WE WANT TO GET A THOUSAND PEOPLE EVERY DAY LIKE WE DO AT JOHN AND JUDY GAY AND WE KNOW THAT THE POPULATION WILL BE HERE FOR THAT. WE JUST NEED TO READY THE BUILDING AND MAKE IT INVITING AND COMFORTABLE FOR THEM TO COME IN. SO THERE ARE CURRENT, ASSETS TO THE CURRENT LOCATION, THE SIZE OF THE BUILDING IS GREAT.
THE AMOUNT OF SQUARE FOOTAGE IS GREAT. IT'S JUST NOT ALLOCATED. WELL, CURRENTLY THE COURTYARD SPACE IS GREAT. IT ALLOWS US TO DO AN INDOOR OUTDOOR PROGRAM, FLOW IN A MUCH EASIER WAY THAN WE CAN EVEN DO AT JOHN AND JUDY GAY, THE NEAR DOWNTOWN MAKES IT A NATURAL, FOR LARGE EVENTS.
AGAIN, LIKE I SAID, BLOCKING OFF HUNT STREET, DOING A SPECIAL EVENT THERE. IT JUST MAKES A LOT OF SENSE FOR US. AND THEN THE BUILDING ALLOWS FOR THE CREATION OF EXPERIENCES THAT AREN'T OFFERED ANYWHERE ELSE. PART OF THAT IS THAT WE HAVE THE FOUR DIFFERENT WINGS IN THE MIDDLE, THAT CAN BE A NEGATIVE SOMETIMES WITH LINE OF SIGHT, AS WE'LL TALK ABOUT, BUT REALLY IT ALLOWS FOR US TO SEGMENT THOSE SPACES. SO YOU CAN HAVE TWO TOTALLY DIFFERENT THINGS GOING ON AND TWO TOTALLY DIFFERENT PLACES. BUT ONE PARKING SPOT, RIGHT? ONE, ONE TRIP DOWNTOWN. THOSE ARE THINGS THAT WE REALLY LIKE ABOUT THE CURRENT BUILDING. HOWEVER, THERE ARE CURRENT
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OBSTACLES IN OUR WAY TO KIND OF MAKE IT THE TYPE OF LOCATION AND FACILITY THAT WE'D WANT IT TO BE. SO PART OF THAT IS IT'S FIVE ROOMS WITH NO LINE OF SIGHT. WE HAVE THE BIG LOBBY, WHICH WHEN YOU WALK IN, IF AS YOU'VE BEEN IN THERE, YOU KNOW, YOU SEE TWO BRICK WALLS AND YOU DON'T KNOW WHAT ELSE IS GOING ON ANYWHERE ELSE IN THE BUILDING. AND THAT PLAYS IN ALL FOUR LOCATIONS. SO WHILE IT IS NOT NEARLY AS BUSY AS JOHN AND JUDY GAY, IT TAKES MORE STAFF TIME TO MAINTAIN THE SAME LEVEL OF SERVICE BECAUSE STAFF CAN'T COVER AS MUCH AREA WITHOUT HAVING TO RUN UP AND DOWN THE STAIRS OR ACROSS THE CATWALK, BACK AND FORTH. STAFF ARE ALSO SEPARATED, WE FOUND A LOT OF BENEFIT AT JOHN AND JUDY GAY OF HAVING STAFF CO-LOCATED WHEN IT COMES TO CREATIVITY AND COLLABORATION, I BELIEVE WE WANT TO USE THE TERM COLLABORATIVE COLLISIONS AND CREATIVE COLLISIONS. AND WE DON'T GET THAT AT HALL BECAUSE OF HOW STAFF HAS GROWN. LITERALLY, MOST OF THE STAFF HAS TO GO UPSTAIRS AND ACROSS THE WAY JUST TO GET TO THE BREAK ROOM AND THE STAFF RESTROOMS, AND THEN THEIR STAFF IN ALL FOUR QUADRANTS AND IT REALLY IT DOESN'T LEAD TO THE BEST COMMUNICATION LIKE WE HAVE AT JOHN AND JUDY. GAY, SOME OF THE CONDITIONING OF THE FLOORING IN THE BATHROOMS. WE KNOW THE BATHROOMS ARE NOT ADA COMPLIANT. I BELIEVE TRISH IS HERE AND SHE WILL LET YOU KNOW. ANYTHING WE DO, WE'RE GOING TO HAVE TO SOLVE THAT PROBLEM, THE PICTURE IN THE MIDDLE OF THE SCREEN HERE IS THE WOMEN'S RESTROOM DOWNSTAIRS. I POWER WASH THAT ONE DAY. I CAME IN EARLY AND POWER WASHED IT, AND I DIDN'T REALIZE THAT THE DRAIN WAS UPHILL, SO THAT SQUEEGEE WAS FUN FOR ME. BUT THERE ARE THINGS LIKE THAT KIND OF ALL THROUGHOUT THE BUILDING.ANOTHER FUNNY STORY IS THERE'S A MOSAIC OF A W IN THE WOMEN'S ROOM AND AN M IN THE MEN'S ROOM, BUT WHEN YOU COME OUT, THEY'RE UPSIDE DOWN. SO PEOPLE FREAK OUT THINKING THEY WERE JUST IN THE WRONG RESTROOM, BECAUSE THEY THEY'RE THE SAME THING. JUST FLIPPED UPSIDE DOWN, THE STUDY ROOMS THERE AREN'T PICTURES OF THEM HERE, BUT FOR MOST OF THE STUDY ROOMS, TWO OF THE THREE AT HALL, UNLESS YOU'RE MARRIED TO THE PERSON, YOU'RE IN THE STUDY ROOM WITH, YOU PROBABLY DON'T WANT TO SHARE THAT ROOM WITH THEM. IT'S PRETTY, PRETTY TIGHT QUARTERS, AND THOSE ARE GETTING USED MORE AND MORE. SO THEY'RE ABOUT 75 TO 80% CAPACITY OF OURS. WE'RE OPEN PEOPLE ARE IN THOSE STUDY ROOMS ALREADY, BUT THEY JUST DON'T MAKE SENSE FOR THE USE THAT PEOPLE ARE TRYING TO USE THEM FOR, LIGHTING IN THE BUILDING IS FUN. WE HAVE A LOT OF, PROPRIETARY SPECIALIST FIXTURES OVER TIME THAT WE JUST CAN'T GET REPLACEMENTS FOR WEATHER. AND THE CLOCKS THAT YOU SEE IN THESE IMAGES ARE A GOOD EXAMPLE OF THAT. THEY DON'T WORK. I'VE BEEN WITH THE CITY FOR NINE YEARS. THEY HAVEN'T WORKED FOR NINE YEARS BECAUSE TO MAKE THEM WORK, IT'S LIKE A SPECIALIST HAS TO FLY OUT FROM GERMANY WITH PARTS TO DO SOMETHING, SO THAT'S ALWAYS FUN.
WE TRY TO LEAVE THEM AT NOON JUST SO PEOPLE, YOU KNOW, THEY FADE AWAY, AND THEN IN THE LOBBY , IT WAS SO DARK THAT OUR BARCODE SCANNERS WOULDN'T WORK ON AN OVERCAST DAY. SO WE INSTALLED THESE VERY BRIGHT LED LIGHTS, WHICH ARE GREAT UNLESS YOU LOOK UP AND THEN YOU KIND OF HAVE TO SHIELD YOUR EYES FROM THE SUN THERE. AND THEN I MENTIONED THE LACK OF POWER, AND IT IS NOT DESIGNED FOR MAINTENANCE. WE HAVE ONE ROOM THAT HAS FIVE DIFFERENT TYPES OF CARPET IN IT, AND THAT'S NOT BY DESIGN. IT'S BECAUSE WE HAD NO ATTIC STOCK AND WE JUST HAVE TO REPLACE WITH CLOSE THINGS OR THE TILES THAT ARE ON THE STAIRS OR GREEN, EXCEPT FOR THE PATCHES THAT ARE BROWN, BECAUSE WE DIDN'T HAVE GREEN TILES TO MATCH , THINGS LIKE THAT. THAT CAUSED A LOT OF PROBLEMS, YOU CAN SEE THE POWER THERE WHEN THE VOTING IS IN THE LOBBY. THE BEST WE CAN DO TO POWER THEIR MACHINES IS TO RUN AN EXTENSION CORD AROUND THE WAY TO GET THEM. GET THEM IN THERE. BUT WE STILL MANAGE. NOW TO GET GREAT STUFF IN THERE, SO YOU'LL SEE HERE WE TALK ABOUT THINGS WE WANT TO FIX WHEN WE FIX THE BUILDING, TO OFFER EXPANDED LEARNING EXPERIENCES.
SO CURRENTLY WE HAVE A LOT OF, WE CALL THEM KIND OF SMALL FESTIVALS THERE. SO OUR HARVEST MOON OR AUTUMN MOON FESTIVAL, ARE, YOU KNOW, WE'VE HAD WESTERN DAYS, WE HAD OUR BLACK HISTORY MONTH, WHICH WAS GREAT, BY THE WAY, WORKING WITH BETH BENTLEY AND LEGACY KEEPERS, YOU'LL SEE THERE'S A BUFFALO SOLDIER DOWN THERE KIND OF SPREADING THE HISTORY, TO THE NEXT GENERATION, WE CAN EXPAND THOSE EVEN GREATER WITH TRAVELING EXHIBITS AND TARGETED LEARNING OPPORTUNITIES THAT WE CAN BRING INTO THE SPACES ONCE WE OPEN THEM UP AND RENOVATE, YOUTH AND TEEN SPECIFIC SPACES. THERE IS A TEEN SPACE AT HALL, BUT IF I DIDN'T TELL YOU IT WAS A TEEN SPACE, YOU WOULDN'T KNOW IT WAS A TEEN SPACE. IT'S JUST KIND OF SET ASIDE. THERE'S NOTHING TEEN ABOUT IT. IT'S NOT INVITING TO TEENS, WE CAN FURTHER IMPROVE THE INDOOR AND OUTDOOR FLOW. IT WORKS GREAT NOW, BUT REALLY, WHERE THE ELEVATOR IS, WHERE THE ROOMS ARE COMING DOWN THE STAIRS, IT'S NOT THE MOST INTUITIVE THING TO KIND OF GO IN AND OUT AND THEN UPDATED TECHNOLOGIES. WE'VE REALLY GOT ONE DIGITAL SIGN THAT ISN'T ON A POLE, AND IT'S REALLY HIGH UP, SO PEOPLE DON'T SEE IT VERY OFTEN, AND SO STAFF ARE WORKING KIND OF WITH POSTERS AND GETTING
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THINGS DONE. AND IT'S A LOT MORE INTENSE THAN IT WOULD BE IF WE HAD AN ADEQUATE, TECHNOLOGY SUITE IN THE BUILDING, INCREASED PUBLIC MEETING SPACE, A FEW MONTHS BACK, WE CHANGED IT TO WHERE OUR PUBLIC MEETING SPACES NO LONGER CHARGE. IF YOU'RE A NONPROFIT OR A NEIGHBORHOOD GROUP, YOU CAN USE THOSE ROOMS. DEMAND HAS INCREASED, ESPECIALLY DURING PEAK HOURS. AND WE ARE FINDING THAT THERE'S A LOT OF CONFLICT NOW WHERE IT'S GREAT. IT'S A GREAT PROBLEM TO HAVE, BUT WE CAN'T NECESSARILY MEET THAT DEMAND WITH THE SPACES THAT WE HAVE. AND THEN WE WANT TO ACTUALLY TAKE THE MEMORY OF HELEN HALL AND HIGHLIGHT THAT LOCAL HISTORY COLLECTION. IT'S SITTING KIND OF BACK THERE IN A CORNER. IT GETS USED ALL THE TIME BY THE PEOPLE WHO KNOW ABOUT IT. BUT UNLESS YOU KNOW WHO HELEN HALL WAS, YOU DON'T KNOW WHY IT'S NAMED AFTER HER, HELEN HALL, LET ALONE WHY THE BUILDING'S THERE. AND WE THINK THROUGH A RENOVATION, WE COULD ACTUALLY GIVE THAT A SPECIAL SPACE THAT CAN MAKE IT REALLY VIBRANT AND SECURE. THE HISTORY OF MCKINNEY AND COLLIN COUNTY, FOR FUTURE GENERATIONS. AND SO THIS IS A MOCK UP OF THE EXISTING FIRST FLOOR. SO IF YOU'VE BEEN IN THE LIBRARY, THIS WILL PROBABLY LOOK FAMILIAR TO YOU. AND THEN WE WORKED WITH MAUREEN ART AND 720 DESIGN. SHE'S HERE IF YOU HAVE ANY QUESTIONS. BY THE WAY. THANK YOU, MAUREEN, TO JUST DO A FIRST PASS OF WHAT THE BUILDING COULD BE. AND THIS WAS GREAT BRINGING THEM IN BECAUSE STAFF HAS BEEN WORKING FOR THE LAST COUPLE OF YEARS MOVING FURNITURE, SHIFTING COLLECTIONS TO MAKE THE BUILDING MORE USABLE. BUT WE'RE STUCK IN THE VISION OF WHAT THE BUILDING IS. AND SO WE WERE ABLE TO BRING THEM IN, AND YOU CAN SEE SOME OF THE FIRST THINGS THEY DID. WE MOVED THE RESTROOMS. THERE'S NO REASON FOR THE RESTROOMS TO BE THERE. THEY CREATE THESE DARK HALLWAYS THAT ARE HIDDEN BEHIND THE FIREPLACE, AND THEN WORKING WITH THEM, WE ACTUALLY DISCOVERED THE FIREPLACE IS JUST OPEN TO THE OUTSIDE, WHICH IS, YOU KNOW, THAT'S PROBABLY NOT A GREAT THING TO HAVE IN YOUR BUILDING, RIGHT? JUST AN OPEN, ACCESS TO THE OUTSIDE. AND SO REMOVING THE FIREPLACE, MOVING THE RESTROOMS. SO NOW, IF YOU LOOK ON THE FIRST FLOOR DRAFT, WHEN YOU WALK IN, YOU CAN ACTUALLY TURN IN EITHER DIRECTION AND SEE FULLY WHAT'S SUPPOSED TO BE IN THOSE LOCATIONS. SO YOU CAN SEE THE ACTIVITY GOING ON IN THE CHILDREN'S AREA, WHICH WE HAVE KIND OF ON THIS SIDE RIGHT HERE WITH IMPROVED SEATING, IMPROVED HEIGHT, APPROPRIATE SHELVING. AND THEN ALSO SEPARATING FROM THE ADULT SIDE, WHICH IS OVER HERE AND CONSOLIDATING ALL OF STAFF INTO THIS AREA SO WE CAN START TO GET THOSE CREATIVE COLLISIONS, BUT ALSO HAVE THEM CLOSE TO WHERE THE PEOPLE ARE AT ALL TIMES TO PROVIDE THAT LEVEL OF CUSTOMER SERVICE THAT WE'RE REALLY, REALLY AIMING FOR, THIS, I CAN'T STRESS ENOUGH, IS A FIRST PASS DRAFT, NOT A FIRST PASS. THEY DID A LOT OF WORK ON IT, BUT THIS ISN'T A FULL THING. SO AS WE WORK WITH THEM, YOU WILL SEE IN THE CONSENT AGENDA, YOU'LL SEE AN ITEM, TO APPROVE THE CONTRACT AND TO, TO MOVE THE FUNDS FROM ONE FUND TO ANOTHER TO, TO DO THAT WORK, WE WILL GET INTO MORE OF THE INVESTIGATION OF HOW WE CAN BE THAT, WHAT CAN WE ADD THAT'S MORE OF THE FUN, FAMILY FRIENDLY ACTIVITIES DOWNTOWN, IN EARLY CONVERSATIONS, WE'VE TALKED ABOUT THINGS LIKE, AGAIN, TRAVELING EXHIBITS, SO WE'LL WORK WITH LIKE THE PITTSBURGH CHILDREN'S MUSEUM, FOR EXAMPLE, HAS TRAVELING EXHIBITS THAT COME IN FOR 6 TO 8 WEEKS THAT WE CAN HOST AND, AND REALLY DRAW PEOPLE DOWNTOWN. WE'VE ALSO BEEN IN EARLY DISCUSSIONS ABOUT, COULD WE PUT A 60 PERSON PLANETARIUM IN THE LIBRARY THAT REALLY PARTNERS WITH ALL THE SCHOOLS, WITH THE COLLIN COLLEGE, BUT ALSO THE PINK FLOYD LASER LIGHT SHOWS AND THINGS LIKE THAT, THOUGH THEIR U2 LIGHT SHOWS NOW, I THINK WE'VE MOVED ON TO THE NEXT GENERATION. SO, SO THIS DOESN'T SHOW THOSE THIS IS A FIRST PASS, BUT EVEN AT THAT FIRST PASS, STAFF'S JAWS JUST WERE KIND OF LIKE, OH MY GOD, THAT'S SO MUCH BETTER. LIKE, WHY DIDN'T WE THINK OF THAT? AND IT'S BECAUSE THEY'RE EXPERTS AND THEY KNOW WHAT THEY'RE DOING. SO WE ALSO ACTIVATE THE LOBBY. RIGHT NOW, THE LOBBY IS JUST KIND OF AN OPEN SPACE WHERE YOU CAN RETURN YOUR BOOKS. THIS HAS SELF CHECKOUTS AND NEW BOOKS, STUFF SPREAD OUT THROUGHOUT THE LOBBY AND THEN MOVING THE ELEVATORS TO WHERE THEY'RE NOT A BLOCK FROM THE STAIRS, BUT YOU CAN THEN HAVE MULTIPLE ELEVATORS TO GO UP AND DOWN, WHICH WHEN YOU HAVE STROLLERS, YOU'RE TRYING TO GET OUR WALKERS AND YOU'RE TRYING TO GET UP AND DOWN STAIRS, ONE ELEVATOR IS PRETTY TIGHT SOMETIMES. AND THEN WE GO TO THE SECOND FLOOR, JUST AS I POINTED OUT HERE, HERE'S THE STAFF BREAK ROOM. RIGHT HERE IN THE RESTROOM. BUT THIS HAS US ADDING. SO CURRENTLY WE HAVE THREE STUDY SPACES. THIS GIVES US SEVEN STUDY SPACES WITH A LOCAL HISTORY, QUIET READING SPACE SO PEOPLE CAN COME IN AND DO THAT RESEARCH AND REALLY DIVE INTO THE HISTORY OF MCKINNEY.AND THEN ON THE OTHER SIDE, WE HAVE A TEEN, A TEEN DEDICATED SPACE, MUCH LIKE AT THE JOHN AND JUDY GAY SPACE. IF YOU'VE BEEN IN THERE REALLY INVITING FOR TEENS, IT'S THE CRAZIEST THING FOR ME. BUT AT JOHN AND JUDY GAY, THEY'RE IN THERE DOING HOMEWORK AND SCHOOL PROJECTS UNTIL WE CLOSE, LIKE WORKING DILIGENTLY ON THEIR SCHOOLWORK. AND THAT'S SUCH A DIFFERENT EXPERIENCE THAN WHEN I WAS A TEENAGER, BUT WE WANT TO INVITE THAT SPACE HERE ON THE EAST SIDE OF TOWN AS WELL. AND THEN THIS BLUE SPACE HERE. WE HAVE DESIGNED JUST AS A FLEX SPACE.
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SO THIS CAN BE POP UP CLASSROOMS. IT CAN BE EXHIBIT SPACE. IT CAN BE, YOU KNOW, WHEN YOU WANT TO HAVE PUBLIC MEETINGS, BUT NOT NECESSARILY IN A SEPARATE ROOM. WE CAN HAVE THOSE AND HOST THOSE HERE, AND SO THIS THIS IS JUST A FIRST DRAFT VISION OF HOW DIFFERENT THE BUILDING COULD BE AS WE WORK WITH THE DESIGNER AND THE ARCHITECTS TO REALLY FLESH OUT HOW WE CAN TURN ROY AND HELEN HALL AND MAKE IT EVEN BETTER THAN JOHN AND JUDY GAY, BECAUSE WE'VE LEARNED SOME LESSONS THERE AND CREATE A REAL VIBRANT HUB FOR THE EAST SIDE OF TOWN, WITH THAT, I'M OPEN TO ANY QUESTIONS, COMMENTS? TIME FRAME. TIME FRAME. MAUREEN, WOULD YOU LIKE TO SPEAK TO THAT OR. TRISH I COULD GIVE YOU NUMBERS, BUT THERE'S ARE GOING TO BE MORE ACCURATE. SO THANK YOU SPENCER. THANK YOU MAYOR AND COUNCIL. THE DRAFT SCHEDULE THAT WE HAVE, PROVIDED TO SPENCER AND TO THE CITY INCLUDES DESIGN FINISHING UP FIRST QUARTER, STARTING CONSTRUCTION THE END OF FIRST QUARTER NEXT YEAR. SO ABOUT A YEAR TO 18 MONTHS, DEPENDING ON HOW THE PROJECT IS PHASED FOR CONSTRUCTION. AND IS THERE THE WILL THERE BE THE ATTEMPT TO PHASE IT TO KEEP THE LIBRARY OPERATIONAL, LEASE SOME PORTIONS , UNFORTUNATELY, ONCE THE BATHROOMS GO, WE CAN'T BE OPEN TO THE PUBLIC. BUT WE ARE CURRENTLY WORKING WITH STAFF TO HAVE A PLAN TO OFFER SATELLITE LOCATIONS. WE'D LIKE TO HAVE A SPACE IN THE GROUND FLOOR OF CITY HALL TEMPORARILY, ONCE THAT'S OPEN, SO PEOPLE CAN STILL HAVE ACCESS TO BESTSELLERS TO BOOKS ON HOLD. ALSO, WORKING WITH OLD SETTLERS AND OTHER AREAS TO DELIVER THOSE SERVICES.WE'RE VERY COGNIZANT THAT WE CAN'T JUST GO WITHOUT LIBRARY SERVICE ON THIS SIDE OF TOWN FOR THAT LONG. I ASSUME IT WOULD HAVE TO BE THAT, BUT I HEARD THE PHRASE PHASES, AND SO THAT THAT MADE ME THINK MAYBE THERE IS SOME APPROACH I COULDN'T IMAGINE. AND I'LL ALSO POINT OUT THAT THIS ITEM, WHEN THE CONSTRUCTION FUNDS ARE TALKED ABOUT, THIS ITEM WAS ORIGINALLY ON THE BOND COMMITTEE'S CONSIDERATION, AND THEY VIEWED THAT IT WAS AN IMPORTANT PROJECT, BUT THAT WE COULD FUND IT THROUGH DIFFERENT FUNDING SOURCES. SO THAT'S WHY IT WAS REMOVED FROM THE BOND COMMITTEE. SPENCER, THERE'S A, PERCEPTION, I THINK, THAT THE EXTERIOR OF THE LIBRARY DOES SOMETHING TO ENCOURAGE VAGRANCY THAT OTHERWISE MIGHT NOT BE WELCOME.
ARE THERE ANY REDESIGN ELEMENTS ON THE EXTERIOR ON THIS THING THAT MIGHT STILL KEEP IT INVITING, BUT PERHAPS NOT ENCOURAGE THE VAGRANCY? SO PART OF WHAT IS IN THE SCOPE OF THIS DESIGN IS FOR MAUREEN AND HER GROUP TO WORK WITH THE ARCHITECT FIRM CURRENTLY ON THE DOWNTOWN PROJECTS TO MAKE SURE THAT IT ALL WORKS TOGETHER. WE WANT TO. IS IT THE FACT THAT THERE'S THE COURTYARD THAT'S WALLED OFF THAT CREATES AN ATTRACTIVE NUISANCE? WE WANT TO MAKE SURE THAT WHATEVER THE VISION IS FOR THAT PASS THROUGH, FOR THAT FLOW, FOR THAT PEDESTRIAN TRAFFIC, THAT THIS LIBRARY IS FIRMLY AND FULLY INTEGRATED INTO THAT, I WILL SAY THAT VIEW OVER THE LAST FEW MONTHS, WE HAVEN'T BEEN HEARING THE SAME COMPLAINTS THAT WE WERE HEARING. WE'VE GOTTEN A LITTLE FIRMER ON OUR POLICIES. WE'VE PROVIDED MORE CLARITY TO STAFF ON OUR POLICIES, AND THEN WE'VE SEPARATED THE COLLECTIONS SO THAT, SO THAT THE, THE VIEWS OF VAGRANCY AREN'T IN THE CHILDREN'S AREA, THINGS LIKE THAT, THAT IN THE PAST WERE WERE KIND OF BECOMING A PROBLEM.
WE'VE ADDRESSED THOSE, AND I THINK WE'VE SEEN VERY POSITIVE RESULTS FROM THAT. THANK YOU.
QUESTIONS WE'LL BE SEEING THIS ITEM I THINK, LATER THIS MONTH. RIGHT. THANK YOU SPENCER. THANK
[Utility Easement Maintenance Presentation]
YOU VERY MUCH. THANK YOU SIR. ALL RIGHT. ITEM 241614 UTILITY EASEMENT MAINTENANCE PRESENTATION. ALL RIGHT. NEED THE OTHER PRESENTATION. AWESOME. GOOD AFTERNOON, MAYOR, CITY COUNCIL, RYAN GILLINGHAM, DIRECTOR OF PUBLIC WORKS. SO AS YOU SAW, THIS IS THE FIRST OF TWO PRESENTATIONS I'M GOING TO HAVE FOR YOU THIS AFTERNOON. OUR FIRST ONE IS ON OUR UTILITY MAINTENANCE PROGRAM. SO WHAT WE'RE GOING TO BE TALKING ABOUT, WE'RE GOING TO TALK ABOUT THE DEFINITION OF WHAT A UTILITY EASEMENT IS, WHAT ASSETS THE CITY HAS WITHIN THOSE UTILITY EASEMENTS. WE'RE GOING TO TALK ABOUT OUR MAINTENANCE PROGRAM WHERE WE GO IN AND WE DO MAINTENANCE WITHIN THOSE EASEMENTS. THE CHALLENGES THAT WE HAVE. AND THEN LASTLY, THE COMMUNICATION PROCEDURES THAT WE USE WHEN COMMUNICATING TO RESIDENTS, THE MAINTENANCE WORK THAT WE'RE DOING, THE DISCUSSION ON MAINTENANCE OF UNIMPROVED ALLEYS WILL BE A SEPARATE DISCUSSION THAT THE CITY'S OR THAT STAFF WILL HAVE WITH CITY COUNCIL LATER THIS YEAR. ALL RIGHT. SO FIRST, WHAT IS A UTILITY EASEMENT? IT'S A GRANT OF SPECIFIC LEGAL RIGHTS TO A UTILITY ON PROPERTY FOR THE, INSTALLATION, OPERATION AND MAINTENANCE OF UTILITIES. SO FOR[00:20:05]
THE CITY OF MCKINNEY, THAT MEANS OUR WATER, OUR WASTEWATER AND STORM SEWERS THAT EXIST WITHIN THESE EASEMENTS. IT'S VERY IMPORTANT THAT THESE UTILITIES REMAIN OPERATIONAL AND THAT WE HAVE ACCESS TO THEM, WHICH MEANS THAT WE NEED TO ENTER PRIVATE PROPERTY SOMETIMES TO BE ABLE TO PERFORM MAINTENANCE, WHICH INCLUDES BRUSH CLEARING AND REMOVAL OF TREES. SO IN TERMS OF THE CITY UTILITIES, WHAT DO WE HAVE? WELL, ON SEWER MAINS WE HAVE ALMOST 800 MILES OF SEWERS, 1100 MILES OF WATER MAINS, 16,000 SEWER MANHOLES, 35,000 WATER VALVES. THE INTERNAL TERM THAT WE USE. SO THAT'S THAT'S ALL THE UTILITIES THAT THE CITY HAS. BUT WHAT WE'RE TALKING ABOUT HERE IS WHAT WE CALL OFF SITE UTILITIES. SO THESE ARE UTILITIES THAT ARE NOT LOCATED WITHIN THE ROADWAY OR ADJACENT TO A ROADWAY, BUT RATHER ARE LOCATED ON PRIVATE PROPERTY AND REQUIRE REMOTE ACCESS. AND SO FOR THOSE UTILITIES, WHAT WE'RE TALKING ABOUT IS WE HAVE 53 MILES OF SEWER MAINS AND ABOUT TEN MILES OF WATER MAINS. SO THE PURPOSE OF OUR PROGRAM SO AS WE TALKED ABOUT EARLIER, IT'S VERY IMPORTANT THAT WE'RE ABLE TO GET ON THESE SITES TO INSPECT, TO MAINTAIN, TO OPERATE IT AS WELL AS TO MAKE EMERGENCY REPAIRS. SO IN THE PICTURE THERE YOU CAN SEE A SEWER WHERE WE HAD A TREE GROWING INTO A SEWER. IT HAPPENS FAIRLY FREQUENTLY WHERE WE HAVE TO DIG UP WITHIN THE UTILITY EASEMENT AND REPLACE THAT SEWER. SO IT'S VERY IMPORTANT THAT WE MAINTAIN ACCESS TO THESE UTILITIES SO THAT WE CAN PROVIDE CRITICAL SERVICES TO RESIDENTS.SOME OF THE CHALLENGES. SO I'D REALLY PUT THE CHALLENGE THAT WE HAVE WITH UTILITY EASEMENT MAINTENANCE INTO TWO BUCKETS. THE FIRST IS FREQUENCY AND THE OTHER IS I WOULD CALL AWARENESS.
SO ONE OF THE CHALLENGES WITH THESE EASEMENTS IS THAT, YOU KNOW, WE HAVE A LOT OF THEM, AS WE SHOWED EARLIER AND NOT ALWAYS DO WE GET TO MAINTAINING THOSE EASEMENTS EVERY YEAR. AND SO BRUSH AND TREES GROW FAIRLY RAPIDLY. AND SOMETIMES IF YOU HAVE A NEW HOMEOWNER WHO'S COMING IN, WHO'S BOUGHT A HOUSE, THEY MAY NOT BE AWARE THAT THEY HAVE A UTILITY EASEMENT IN THEIR REAR YARD. AND SOME OF THESE AREAS MAY BE GROWING UP. AND SO WHEN WE SHOW UP TO PERFORM THAT MAINTENANCE, IT MAY BE A SURPRISE TO THEM. ALSO SOMETIMES YOU MAY RECEIVE OUTREACH FROM RESIDENTS WHO MAY HAVE A MISUNDERSTANDING OF WHAT AN EASEMENT IS AND MAY OBJECT TO THE CITY PERFORMING THAT MAINTENANCE ON WHAT IS THEIR PRIVATE PROPERTY, BUT RATHER THE CITY HAS RIGHTS TO BE ABLE OR NEEDS AND RIGHTS TO BE ABLE TO PERFORM THAT MAINTENANCE. SO IN THIS PICTURE HERE, YOU CAN SEE BEFORE AND AFTER ON THE LEFT HAND SIDE IS AN EASEMENT THAT HASN'T BEEN MAINTAINED. THAT NEEDS TO HAVE THE MAINTENANCE PERFORMED. AND ON THE RIGHT HAND SIDE YOU CAN SEE AN AREA WHERE WE HAVE PERFORMED THAT MAINTENANCE, AND YOU CAN CLEARLY SEE WHERE THE UTILITY IS ON THE RIGHT HAND SIDE IN TERMS OF COMMUNICATIONS AND OUR PROCEDURES, THE FIRST THING THAT WE DO IS WE LOCATE WHERE THAT SEWER OR WATER MAIN IS LOCATED, GENERALLY SPEAKING, WE CAN CONNECT THE DOTS, RIGHT? IF WE CAN SEE MANHOLES ON THE SURFACE, WE KNOW EXACTLY WHERE THAT UTILITY IS BY CONNECTING THE TWO MANHOLES. HOWEVER, IN SOME CASES IT'S NOT CLEARLY AWARE. AND IN THOSE CASES WE'LL USE SPECIALIZED EQUIPMENT THAT HAVE WE CAN SEND THROUGH THE SEWER THAT EMITS RADIO SIGNALS. AND AT THE SURFACE WE CAN USE A DEVICE THAT TRACKS THAT UTILITY AT THE SURFACE. AND WE CAN MARK IT THERE. AFTER WE'VE LOCATED THE UTILITY, WE COMMUNICATE WITH THE RESIDENT. WE KNOCK ON DOORS, WE PASS OUT DOOR HANGERS, WE PUT SIGNS IN FRONT OF NEIGHBORHOODS AT JOB SITES AS WELL, AS WELL AS WE HAVE INFORMATION ON OUR WEBSITE AND WE'VE CREATED THE FOLLOWING VIDEO, WHICH I WILL SHARE WITH YOU HERE, HOPEFULLY HERE IN THE MCKINNEY PUBLIC WORKS DEPARTMENT. ONE OF OUR JOBS IS MAINTAINING WATER AND WASTEWATER SERVICE LINES. SO YOU HAVE RUNNING WATER WHEN YOU TURN ON YOUR FAUCET OR FLUSH YOUR TOILET. PERIODICALLY. OUR CREWS NEED TO ACCESS MANHOLES AND SERVICE LINES, WHICH MAY RUN UNDERGROUND ON EASEMENTS AND RIGHTS OF WAYS THAT ARE ON PUBLIC AND PRIVATE PROPERTY. IN ORDER TO DO THIS, WE NEED TO CLEAR AND MAINTAIN THESE EASEMENTS BY TRIMMING OR REMOVING TREES, CUTTING THE GRASS, AND REMOVING DEBRIS THAT HAS BUILT UP IN THE AREA. WHEN WE PERFORM WORK IN THESE EASEMENTS, WE WILL GET THE WORD OUT BY PUTTING DOOR HANGERS ON THE HOMES THAT WILL BE AFFECTED AND PLACING SIGNS NEAR NEIGHBORHOOD ENTRANCES.
DEPENDING ON THE LOCATION, THIS WORK CAN TAKE SEVERAL DAYS UP TO A FEW WEEKS AND INVOLVES HEAVY EQUIPMENT. OUR CREWS WILL WORK FROM 7 A.M. TO 5 P.M. UNLESS IT'S AN EMERGENCY, WHEN WE MAY NEED TO WORK OUTSIDE THESE HOURS. TO LEARN MORE, PLEASE VISIT MCKINNEY TEXAS.ORG SLASH UTILITY. ALL RIGHT. THAT IS THE CONCLUSION OF THE PRESENTATION, AND I'LL STAND FOR ANY QUESTIONS . QUESTIONS. DO YOU HAVE AN OVERALL MAP? I SAW ONE OF YOUR, SLIDES. SLIDES SHOWED SOME GREEN AREAS OF 26.5 MILES LEFT TO COMPLETE. DO YOU HAVE AN OVERALL MAP THAT IS INTEGRATED WITH THE STREETS OF MCKINNEY? THAT COULD SHOW ME WHERE FOR EACH AND ALL OF THESE EASEMENTS ARE LOCATED, AND WE DO, ONE THAT'S ONE OF THE LAYERS WITHIN OUR GIS SYSTEM THAT WE'RE ALWAYS UPDATING, WE'RE CONSTANTLY HAVING NEW UTILITIES ADDED AS DEVELOPMENT INCREASES AS WELL, AND SO BUT
[00:25:07]
YES, WE DO HAVE THAT MAP AND WE CAN SHARE THAT. OKAY. AND IS THERE AN ABILITY ABOVE A SEWAGE EASEMENT TO INCLUDE SOME FLAT WORK SIDEWALKS FOR PURPOSES OF INTERCONNECTING OUR TRAIL SYSTEM? SO SO, I WILL I WILL ANSWER THAT TO THE BEST OF MY ABILITY. AND I HAVE MARK JUMP IN. BUT IT DEPENDS ON THE EASEMENT. IN SOME CASES, OLDER EASEMENTS MAY BE WRITTEN WHERE THOSE TYPES OF FEATURES ARE NOT ALLOWED IN SOME CASES THEY ARE ALLOWED. AND SO IT'S DEPENDENT ON HOW THAT PARTICULAR EASEMENT IS WRITTEN, I KNOW WHEN THE CITY IS AWARE OF THOSE FOR NEW DEVELOPMENTS, THEY DO INCORPORATE THOSE TYPES OF FEATURES. RECOGNIZING, THE CHALLENGES, WHATEVER YOU PUT OVER THAT EASEMENT COULD BE DUG UP IN THE EVENT OF AN EMERGENCY.SO THAT SIDEWALK OR A FENCE OR WHATEVER MIGHT BE PLACED THERE. SOMETIMES THERE'S A DESIRE TO WANT TO PUT OTHER FEATURES, SUCH AS A PLAYGROUND OR SOMETHING LIKE THAT, THAT MAKES IT A CHALLENGE FOR PUBLIC WORKS. OBVIOUSLY BECAUSE WE CAN'T GET TO THOSE UTILITIES WHEN WE NEED TO IN AN EMERGENCY. I DON'T KNOW IF YOU'D HAVE ANYTHING TO ADD. MARK MAP ON GIS IS AVAILABLE TO ANYBODY, INCLUDING ME, CORRECT, GENERALLY SPEAKING, OUR UTILITIES ARE NOT MADE AVAILABLE TO THE PUBLIC FOR SECURITY REASONS. YEAH, A LOT OF TIMES, MAYOR PRO TEM ON A PLAT, FOR INSTANCE, THE KIND OF EASEMENTS THAT YOU OR AT LEAST OTHER IMPROVEMENTS ON TOP OF EASEMENTS WILL IDENTIFY THEM AS AN ACCESS AND UTILITY OR WHATEVER THE OTHER USE MIGHT BE. SO WE CAN MAKE SURE THAT THE HOMEOWNER KNOWS AND THAT THE WORLD KNOWS THAT IT MIGHT HAVE OTHER USES.
SO THAT'S TYPICALLY WHERE WE RUN INTO THOSE SITUATIONS. PLATTING OKAY. THANKS, MARK. ANY OTHER QUESTIONS? I WOULD LIKE TO GET A COPY OF THAT MAP. OKAY. I'M HAPPY TO CONTACT YOU ABOUT THAT.
[Presentation on Residential Trash and Recycling Cart Replacement and Rollout]
PERFECT. THANK YOU. THANK YOU RYAN. ALL RIGHT. ITEM 241615 PRESENTATION ON RESIDENTIAL TRASH AND RECYCLING CART REPLACEMENT AND ROLLOUT. ALL RIGHT. THIS IS OUR SECOND PRESENTATION. AND IT'S ON THE CART REPLACEMENT PROGRAM. BUT BEFORE WE JUMP INTO THE CART REPLACEMENT PROGRAM, I DO WANT TO TALK ABOUT SOME RECENT SERVICE DELIVERY CHALLENGES THAT WE'VE HAD WITH OUR CURRENT CONTRACTED, SOLID WASTE COLLECTIONS, VENDOR WASTE CONNECTIONS. CURRENTLY, THEY'RE DEALING WITH A LABOR SHORTAGE, LARGELY THE RESULT OF TWO PIECES. ONE, THERE'S A SUPPLY SHORTAGE OF QUALIFIED CDL DRIVERS IN THE AREA. AND SECONDLY, THEY'RE HAVING CHALLENGES WITH RETENTION, THEIR CONTRACT WITH THE CITY ENDS ON OCTOBER 1ST, AND SO THEY'RE HAVING CHALLENGES WITH KEEPING CDL DRIVERS. THIS HAS RESULTED IN DELAYS OF PICKUP OF BOTH TRASH AND RECYCLING THROUGHOUT THE COMMUNITY. YOU CAN SEE THERE HOW THEY ARE PRIORITIZING THE PICKUP THROUGHOUT THE COMMUNITY. THEY'RE FIRST PRIORITIZING GARBAGE, NEXT RECYCLING, AND THEN YARD WASTE. SO TYPICALLY, WHAT'S BEEN EXPERIENCED BY RESIDENTS IS THERE HAS BEEN DELAYS IN RECYCLING, AND FOLLOWED BY YARD WASTE, THE BOTTOM LINE IS THIS, WASTE CONNECTIONS NEEDS TO BE IMPROVING THEIR SERVICE AND THE GARBAGE AND THE RECYCLING NEEDS TO GET PICKED UP. AND SO WHAT YOU CAN SEE ON THE RIGHT HAND SIDE THERE IS WHAT THE CITY'S RESPONSE TO THIS CHALLENGE HAS BEEN. FIRST, WE'RE WORKING WITH THE CITY ATTORNEY TO BE ABLE TO ENFORCE THE CONTRACT PROVISIONS THAT WE HAVE WITH WASTE CONNECTIONS. SECONDLY, WE'RE ENGAGING WITH WASTE CONNECTIONS TO, PROVIDE ADDITIONAL RESOURCES TO OUR AREA THAT INCLUDES WASTE CONNECTIONS, BRINGING IN WHAT THEY CALL BLUE TEAM MEMBERS, WHICH ARE MEMBERS FROM OUTSIDE THE AREA. THEY'VE BROUGHT IN TEAM MEMBERS FROM ACROSS THE UNITED STATES. SECONDLY THEY HAVE ADDED INCENTIVES TO KEEP EXISTING STAFF HERE THAT THEY CURRENTLY HAVE ON STAFF. AND THIRD, THEY THEY'RE CONTINUING TO TRY TO ADD ADDITIONAL CDL DRIVERS TO THEIR CURRENT STAFF AS WELL. THE LAST PIECE THAT THE CITY IS WORKING ON IS WE'RE WORKING WITH OUR NEW VENDOR, FRONTIER, TO SEE WHAT TYPES OF RESOURCES CAN BE ADDED. NOW FOR WHAT I'M CALLING A TAPERED TRANSITION TO BRING THEM ON EARLIER. SO THOSE ARE ALL THE THINGS THAT WE'RE DOING AS STAFF TO TRY TO IMPROVE THAT THAT SERVICE DELIVERY. AGAIN, THE BOTTOM LINE IS THAT WE NEED TO IMPROVE ON THAT. AND I CAN TELL YOU IT'S THE HIGHEST PRIORITY FOR US. RYAN, CAN I ASK A QUESTION AT THISNT? THANK YOU FOR DOING THIS, YOU KNOW, AND YOU AND I HAVE BEEN IN CONTACT THAT THERE'S BEEN THERE'S BEEN NOTICEABLE DELAYS IN THE RECYCLING AND SO I APPRECIATE EVERYTHING YOU'RE DOING. THERE IS A WASTE CONNECTIONS APP AND I SUBSCRIBE TO IT ABOUT A YEAR AGO. IT'S FREE. AND WHAT ITD DOES IS, IS EVERY WEDNESDAY NIGHT AT ABOUT 630, AS I'M SITTING THERE WATCHING THE MAVERICKS OR[00:30:04]
WHOEVER, IT REMINDS ME THAT'S TRASH DAY TOMORROW. IT WOULD BE, I THINK, REALLY GOOD IF THEY COULD USE THAT APP TO ALERT US, HEY, RECYCLING WASN'T PICKED UP. WE GET IT AND HERE'S WHEN IT WILL BE PICKED UP. THEY ALREADY HAVE THAT APP FOR COMMUNICATIONS. DO YOU THINK THAT'S SOMETHING THAT'S POSSIBLY ACHIEVABLE FOR THEM TO BETTER COMMUNICATE THE DELAYS THAT RESIDENTS OUGHT TO BE EXPECTING OVER THE NEXT COUPLE OF MONTHS? YEAH, IN PRINCIPLE, I THINK THAT I THINK YOU'RE RIGHT ON. I THINK THAT TYPE OF TECHNOLOGY IS EXACTLY WHAT SHOULD BE DONE TO COMMUNICATE, YOU KNOW, IN MORE REAL TIME IN TERMS OF WHAT NEEDS TO GET PICKED UP, WE'LL CERTAINLY SHARE THAT WITH THEM AND SHARE YOUR COMMENTS, I'M NOT SURE HOW EFFECTIVE THEY MIGHT BE, ONLY BECAUSE A LOT OF THE CHALLENGES THAT THEY'RE HAVING ARE GAME TIME DECISIONS IN TERMS OF WHAT THEY'RE DECIDING TO DELAY OR PICK UP. YOU KNOW, IN TERMS OF WHICH ROUTES MAY GET DELAYED. SO I'M NOT SURE IF THEY WILL HAVE THE ABILITY TO BE ABLE TO TURN THAT QUICKLY, TO BE ABLE TO COMMUNICATE THE RIGHT INFORMATION OUT, TO RESIDENTS. AND SO I WOULD HOPE THEY WOULD.AND I'LL JUST WALK YOU THROUGH MY THINKING THAT MAY BE COMPLETELY FLAWED, BUT I GET THAT WEDNESDAY NIGHT IF THEY HAVEN'T PICKED UP MY RECYCLING ON THURSDAY, THEY KNOW IT. AND SO THEORETICALLY, ON THURSDAY NIGHT THEY COULD SEND OUT SOMETHING IF YOUR RECYCLING WAS NOT PICKED UP. WE WILL GET TO YOU BY X DATE SO IT COULD GO TO EVERYBODY. IF THEIR RECYCLING WAS PICKED UP THEN PHENOMENAL. BUT I THINK IT'S WORTH AN APPROACH WITH THEM BECAUSE, YOU KNOW, THERE'S, THERE'S PERFECTION AND THEN THERE'S BETTER. I'M NOT HOPING FOR PERFECTION UNTIL MAYBE OCTOBER 1ST, BUT I AM HOPING FOR BETTER. AND I DO EMPATHIZE WITH THE ISSUES THEY'RE HAVING. AND I DO. I AM GRATEFUL FOR YOU AND YOUR TEAM, FOR, YOU KNOW, PUTTING THIS TO THEM. BUT BUT I'D LIKE TO HAVE A LITTLE BIT BETTER COMMUNICATION IF IT'S POSSIBLE FROM THEM. SURE. WE'LL CERTAINLY SHARE THAT WITH THEM, FROM THE CITY SIDE, WHAT WE'RE TRYING TO DO IS TO PROVIDE THAT GENERAL MESSAGING AS WELL, THROUGH OUR VARIOUS CHANNELS, THROUGH FACEBOOK, AS WELL AS OUR WEBSITE. SO THANK YOU, AFTER OCTOBER 1ST, OUR NEW VENDOR, DO WE KNOW IF THEY HAVE A SIMILAR APP, THEY DO HAVE AN APP. I DON'T HAVE THE DETAILS ON THAT, BUT I DO BELIEVE THAT THEY THEY HAVE AN APP THAT WILL BE AVAILABLE TO RESIDENTS. JUST ONE MORE QUESTION ABOUT THE, YOU HAD MENTIONED. I SEE HERE IT SAYS WHAT KIND OF CONCERNING IS THAT? THE LACK OF QUALIFIED CDL DRIVERS. THAT DOESN'T CHANGE WHAT A VENDOR CHANGE. THAT'S THAT'S A THAT'S A PROBLEM. HAVE WE ADDRESSED FRONTIER WITH THAT. SAY HOW ARE YOU GOING TO, YOU KNOW, RESOLVE THAT MATTER. HAVE YOU DO YOU HAVE A PLAN IN PLACE. YEAH. AND WE'VE BEEN IN CLOSE COMMUNICATION WITH FRONTIER ABOUT HIRING, THAT'S ONE OF THE CHALLENGES THAT WE'RE WE'RE PRESENTED WITH NOW, CERTAINLY IF FRONTIER HIRES A DRIVER, BUT YET THEY'RE ONLY TAKING IT FROM THE EXISTING POOL OF DRIVERS THAT ARE ALREADY SERVING MCKINNEY. THAT DOESN'T HELP US IN PROVIDING MORE RESOURCES. SO YOU'RE RIGHT ON THAT. OBVIOUSLY, LIKE ANY LABOR SHORTAGE AND MARKET TYPE CONDITION, YOU KNOW, SUPPLY AND DEMAND AND WHAT THEY'RE HAVING TO DO AND MAYBE YOU'VE SEEN THIS IN THE MARKETPLACE, IS THEY'RE HAVING TO RAISE, SALARY RATES IN ORDER TO BE ABLE TO ATTRACT MORE PEOPLE, TO BE ABLE TO PROVIDE THAT SERVICE. AND SO THAT'S WHAT THESE INDUSTRIES ARE HAVING TO DO, CERTAINLY WASTE OR EXCUSE ME, FRONTIER IS AWARE OF THE CHALLENGES WITH BRINGING PEOPLE ON, AND THEY'RE ALREADY STARTING TO HIRE PEOPLE. AND BRINGING ON THAT TEAM TO BE ABLE TO SERVICE MCKINNEY. I WOULD IMAGINE THAT'S OBVIOUSLY EXACERBATING THE PROBLEM BECAUSE RIGHT NOW YOU HAVE A COMPANY THAT IS THAT IS PREPPING AND BRINGING ON DRIVERS NOW HIRING THEM, WHICH OF COURSE DIMINISHES THE POOL OF THE CURRENT. BUT ONCE THERE'S A CHANGEOVER AND WASTE CONNECTION NO LONGER HAS THE NEED FOR THOSE SAME DRIVERS HERE IN THIS MARKET , HOPEFULLY WE'LL SEE A LOOSENING. I DO BELIEVE WE WILL SEE SOME STAFF THAT'S CURRENTLY SERVING MCKINNEY MOVE OVER TO THE NEW VENDOR, BUT I CAN'T CAN'T SAY FOR CERTAIN UNTIL THAT ACTUAL HIRING STARTS. SO WE'VE SEEN SOME MINOR DELAYS GO TO SOME MAJOR, MAJOR DELAYS. HOW PREPARED IS FRONTIER TO START? REMARKABLY, EARLIER THAN OCTOBER 1ST, GOOD QUESTION, SO ONE OF THE THINGS THAT'S WRITTEN INTO THE CONTRACT IS, IS HOW THERE'S HOW THEY'RE INTENDED TO RAMP UP SERVICE FOR THE CITY OF MCKINNEY. AND THEY'VE BEEN THEY HAVE BEEN MEETING THAT, SCHEDULE OF RAMPING UP SOME OF THE ACTIVITIES THAT THEY HAVE DONE AND ARE DONE NOW IS THAT THEY ALREADY HAVE THEIR SITE IN PLACE WITH WITH FACILITIES CONSTRUCTED , IT'S LOCATED ON, 380, JUST WEST OF CUSTER. AND SO THAT'S IN PLACE. ALL THEIR VEHICLES HAVE BEEN ORDERED AND THEY'VE ACTUALLY STARTED TAKING DELIVERY. I BELIEVE THEY HAVE NINE VEHICLES ALREADY, IN TERMS OF THE STAFFING, WE JUST TALKED ABOUT THAT AS WELL. SO THEY ARE RAMPING UP. WE DO BELIEVE THAT THEY WILL BE READY TO GO IN OCTOBER, ASKING THEM TO COME IN EARLIER AND PROVIDE ADDITIONAL
[00:35:01]
RESOURCES. IS ASKING THEM TO CHANGE WHAT THEY HAD ALREADY BEEN PLANNING FOR THE LAST YEAR, THEY ARE WORKING WITH US TO, TO FIGURE OUT HOW WE MIGHT MOVE OUR TRANSITION INTO THAT SOONER. AND SOME OF THE IDEAS THAT HAVE BEEN FLOATED OUT ARE, CAN WE TAKE OVER JUST A FEW ROUTES EACH DAY, RAMPING UP UNTIL THAT EVENTUAL TRANSITION OCTOBER. SO THOSE ARE SOME OF THE IDEAS THAT WE'RE WORKING ON WITH FRONTIER. RYAN IF SOMEONE DOES HAVE EXTRA RECYCLING IN OUR DISTRICT AND IN THE ONE NEIGHBORHOOD IN PARTICULAR, IT WAS SUPPOSED TO BE PICKED UP LAST THURSDAY.WE'RE NOW BEING TOLD IT'S NOT GOING TO BE PICKED UP UNTIL THIS THURSDAY. IF THEY HAVE EXTRA RECYCLING, WHAT ARE SOME OPTIONS WE CAN GIVE PEOPLE TO ADDRESS THAT? SURE. SO THEY CAN SET IT NEXT TO THE EXISTING RECYCLING AND IT WILL BE PICKED UP OKAY. THE SECOND OPTION IS THEY CAN TAKE IT AT NO CHARGE TO EITHER THE CUSTOMER TRANSFER STATION OR TO 121. AND I'M GOING TO LOOK BACK JUST TO MAKE SURE I'VE GOT THAT CORRECT. WASTE CONNECTIONS FACILITY. WE HAVE RESIDENTIAL.
THAT'S RIGHT. AND THE THIRD OPTION WOULD BE TAKING IT TO WASTE CONNECTIONS FACILITY.
THAT'S BY THE AIRPORT. AND WE CAN PUT THAT INFORMATION OUT ON THE WEBSITE OKAY. THANK YOU. CAN WE MAKE THAT VERY VISIBLE IN THE CITY WEBSITE BECAUSE THIS IS AN INCREASING YOU KNOW, CONCERN THAT WE'RE HEARING FROM RESIDENTS ABOUT. ABSOLUTELY. THANK YOU. ALL RIGHT. THANK YOU RYAN. THANK YOU. SO YOU HAVE MORE. YEAH. WELL TO THE TO THE TO THE CAR PROGRAM I DO. SO YOU MAY RECALL BACK IN 2022, THE CITY COUNCIL ISSUED AN RFP THAT INCLUDED THE PURCHASE OF OUR GARBAGE AND RECYCLING CARTS. SO IN AUGUST OF 2023, THE CITY COUNCIL APPROVED A CONTRACT WITH FRONTIER WASTE SOLUTIONS THAT INCLUDED THE PURCHASE OF THOSE CARTS. AND THEN LATER THIS AFTERNOON, YOU HAVE ON YOUR AGENDA THE APPROVAL OF THE BUDGET AMENDMENT FOR THOSE CARTS. SO THAT THAT INCLUDES A TOTAL OF 131,000 CARTS THAT HAVE BEEN MANUFACTURED AND ARE BEING DELIVERED BY A COMPANY CALLED RARIG OUT OF DALLAS. ALL CARTS ARE 95 GALLON CARTS. SO BOTH THE RECYCLING AS WELL AS THE TRASH. WE DO HAVE A SLIGHT CHANGE IN THE COLORS TO MATCH NATIONAL STANDARDS, YOU'LL SEE OUR NEW COLORS, OUR DARK GRAY AND OUR DARK GRAY FOR TRASH AND THE NAVY BLUE FOR RECYCLING. AND THEN WE HAVE A BLACK CART THAT WILL BE USED FOR CBD ONLY TO DESIGNATE THAT FOR THE DOWNTOWN. ALSO INCLUDED WITH THESE CARTS IS SOME NEW TECHNOLOGY. SO THERE'S RFID CHIPS INSIDE THE CARTS. SO THAT WAY WHEN THE GARBAGE TRUCK COMES TO PICK UP THE CART AND TIPS IT INTO THE MACHINE, IT REGISTERS THAT CART NUMBER AND ITS LOCATION, WHICH HELPS US FOR AUDITING PURPOSES. RYAN, THE CBD CART IS THAT A TRASH ONLY CART, RIGHT? YES. OKAY. THANK YOU. SO IN TERMS OF OUR DELIVERY SCHEDULE, THE PROGRAMS RUNNING BETWEEN MAY 28TH AND JULY 19TH AND RESIDENT CARDS WILL BE EXCHANGED ON ONE OF THE TRASH DAYS ON YOUR NORMALLY SCHEDULED GARBAGE DAY, AS OF THIS AFTERNOON, ABOUT 1:00 SO FAR, 32,500 CARTS HAVE BEEN DELIVERED THROUGHOUT THE COMMUNITY, SO WE'RE ABOUT WITHIN SEVEN DAYS. WE'RE ABOUT 25% OF THE WAY THROUGH. SO THINGS ARE GOING VERY WELL ON THAT END, IN TERMS OF HOW IT WORKS. SO AS I SAID, REHRIG, THE COMPANY THAT MANUFACTURED THE CARTS, IS A SUBCONTRACTOR TO FRONTIER, AND THEY'RE HANDLING THE DISTRIBUTION OF THE CARTS. THE CART REMOVALS ARE BEING HANDLED BY WASTE CONNECTIONS. AS WASTE CONNECTIONS OWN THE CARTS AND THEIR SUBCONTRACTOR IS RS. SO THE WAY THE PROCESS WORKS IS RESIDENTS PUT OUT THEIR GARBAGE, AS THEY NORMALLY WOULD ON THE DAY THAT THE CART DELIVERY WILL OCCUR, THE NEW CARTS WILL BE DELIVERED BY REHRIG. WELL, EXCUSE ME, WILL BE DELIVERED BY REHRIG AND THE QUANTITY IS GOING TO BE BASED ON, ON HOW, HOW MANY OR WHAT YOU'RE PAYING FOR ON YOUR BILL. SO IF YOU'RE CURRENTLY PAYING FOR ONE CART, YOU'LL GET ONE CARD DELIVERED. AND IF YOU HAVE TWO CARTS, TWO CARDS WILL BE DELIVERED. GARBAGE IS PICKED UP NORMALLY AS IT WOULD BE BY WASTE CONNECTIONS. RESIDENTS MOVE THE NEW CARTS INSIDE, AND THE OLD CARTS ARE LEFT OUT BY THE CURB AND THE SCS COMES TO PICK THOSE UP AGAIN.
32,000 CARTS HAVE BEEN DELIVERED SO FAR, AND SO IF THERE'S ANY ISSUES, WE HAVE A FORM ON THE WEBSITE THAT RESIDENTS CAN CONTACT US TO LET US KNOW ANY PROBLEMS THAT THEY MAY BE HAVING . SO JUST TO BE CLEAR, SOMEBODY THAT IS CURRENTLY, THAT HAS TWO CARTS THAT MAY NOT BE PAYING FOR TWO CARTS, HOWEVER THAT MAY HAVE HAPPENED, THEY WILL THEY WILL BE DELIVERED ONE CART. THAT'S RIGHT . THE NUMBER OF CARTS THAT WE'RE DELIVERING IS BASED ON, PAYING FOR. YEAH. NO, THE CART ROLLOUT.
WHAT HAPPENS IF SOMEBODY MISSED THEIR TRASH DAY? DO THEY JUST WAIT TILL THE NEXT WEEK BECAUSE, I MEAN, OR THEY JUST CALL THE CITY? HOW DO THEY GET THEIR OLD TRASH CANS PICKED UP? SO THEY CAN PUT THEM BACK OUT? THEN THE FOLLOWING WEEK AND THEN, WASTE CONNECTIONS AND CONTRACTOR WILL COME AND PICK THOSE UP. ALTERNATIVELY THEY CAN FILL OUT THE FORM AND ALERT US TO THAT ISSUE AND WE'LL BE HAPPY TO COME. WE'LL LET RS KNOW THAT THEY NEED TO HAVE THOSE PICKED UP. THEY'LL SEE THEM OUT THERE BECAUSE OBVIOUSLY THEY'RE BRANDED AS WASTE CONNECTIONS. SO
[00:40:02]
THEY'LL KNOW OKAY. THANK YOU. WANT TO GIVE A SHOUT OUT TO MCKINNEY ISD? SO THEY'VE BEEN VERY HELPFUL IN THE PROCESS. THEY ALLOWED US TO USE MISD STADIUM AND MCCLURE ELEMENTARY FOR A STAGING AREA FOR BOTH REHRIG AND SCS. AND SO AGAIN, JUST WANT TO SAY THANK YOU TO MISD. I ALSO WANT TO GIVE A SHOUT OUT TO OUR COMMUNICATIONS TEAM. SO THESE THE CART EXCHANGE PROGRAM HAS BEEN ADVERTISED THROUGHOUT THE COMMUNITY THROUGH COMMUNITY IMPACT UTILITY BILLS AND IN SOCIAL MEDIA. WE ALSO PROVIDED A DIRECT MAILER TO EVERY RESIDENT, WE HAVE ALSO INCLUDED A FLIER WITH ALL THE NEW CARTS THAT HAVE BEEN DELIVERED. HOWEVER WITH THE RAIN OVER THE PAST WEEK, PLUS, THOSE FLIERS HAVE BEEN GETTING WET. HOWEVER, THOUGH WE HAVE A QR CODE AND PEOPLE CAN GO TO OUR WEBSITE FOR THAT INFORMATION WHERE THEY WHERE WE HAVE FREQUENTLY ASKED QUESTIONS AS WELL. AND WE'VE BEEN COORDINATING DIRECTLY WITH THE HOSE. AND SO WITH THAT, I WILL STAND FOR ANY OTHER FURTHER QUESTIONS. PROBABLY GOT ALL THE QUESTIONS, MID PRESENTATION. AWESOME. SO THANK YOU. THANK YOU. APPRECIATE IT. COUNCIL[COUNCIL LIAISON UPDATES regarding City Boards & Commissions]
LIAISON UPDATES REGARDING CITY BOARDS AND COMMISSIONS I THINK I DO, THE ARTS COMMISSION HAS BEEN FUNCTIONING ON THE SAME BUDGET SINCE 2011. I BELIEVE THAT TO BE ABOUT $200,000, DURING THAT PERIOD OF TIME, SOME 13 YEARS. I BELIEVE THAT THE CITY'S POPULATION HAS PROBABLY MORE THAN DOUBLED OR SOMEWHERE CLOSE THERE TO THE DEMANDS ON THE ARTS COMMISSION HAS GONE UP ACCORDINGLY. AND I KNOW THAT LAST YEAR, AFTER THE FIRST QUARTER, THEY HAD BASICALLY EXHAUSTED ALL OF THEIR RESOURCES. I POINT THIS OUT TO EACH AND ALL OF YOU, BECAUSE THERE'S A GREATER DEMAND ON THAT COMMISSION. AND I DO NOT LIKE SEEING VOLUNTEERS MEETING SIMPLY JUST TO MEET WHEN THEY DON'T HAVE ANY FUNDS TO WORK WITH. AND I BELIEVE THERE IS A GREATER NEED IN THE CITY OF MCKINNEY BASED ON THE MASSIVE POPULATION INCREASE THAT WE HAVE SEEN. AND I'M ASKING EACH OF YOU TO CONSIDER INCREASING THAT AS WE GO THROUGH THE BUDGET PROCESS.THANK YOU VERY MUCH. YES. ALL RIGHT THEN, WE'RE GOING TO MOVE INTO EXECUTIVE SESSION IN
[EXECUTIVE SESSION]
ACCORDANCE WITH TEXAS GOVERNMENT CODE SECTION 551071, CONSULTATIONS WITH THE ATTORNEY ON ANY WORK SESSION, SPECIAL SESSION OR REGULAR SESSION. AGENDA ITEM REQUIRING CONFIDENTIAL ATTORNEY CLIENT ADVICE NECESSITATED BY THE DELIBERATION OR DISCUSSION OF SAID ITEMS. SECTION 551.071 PENDING OR CONTEMPLATED LITIGATION 310 EAST UNIVERSITY DRIVE AND 1020 NORTH MCDONALD STREET, LOT ONE R BLOCK A OF THE JASON MOTORS USA EDITION AND BEING 11.034 ACRES OUT OF THE WILLIAMS DAVIS SURVEY. ABSTRACT NUMBER 248 CITY OF MCKINNEY, COLLIN COUNTY, TEXAS. SECTION 551.072 DELIBERATIONS ABOUT REAL PROPERTY MCKINNEY NATIONAL AIRPORT FAA GRANT ASSURANCES, RATES AND CHARGES, ECONOMIC NONDISCRIMINATION AND LEASES, AND SECTION 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT MATTERS PRO COUNTERPARTS. THERE WILL NOT BE ACTION AFTER EXECUTIVE SESSION.* This transcript was compiled from uncorrected Closed Captioning.