[00:00:01]
SHE'S GOOD. GOOD. OKAY. 3:05 P.M. WELCOME TO THE CITY OF MCKINNEY CITY COUNCIL SPECIAL MEETING. IT IS 3 P.M. 305 ON TUESDAY, MAY THE 19TH, 2026. I WILL CALL THE MEETING TO ORDER.
FIRST ITEM WOULD BE THE OPPORTUNITY FOR ANYONE IN THE AUDIENCE TO ADDRESS THE CITY COUNCIL ON NON PUBLIC HEARING ITEMS. NOBODY. ALL RIGHT. MOVING ON. FIRST ITEM IS 26-0435. CONSIDER APPOINTING MEMBERS TO THE MCKINNEY DEVELOPMENT COMMITTEE, MR. QUINT. OH, NO. EDITH. GOOD AFTERNOON. MAYOR. CITY MANAGER, COUNCIL MEMBERS, I'M EDITH RUIZ, ACCREDITATION AND REPORTING SPECIALIST. AND TODAY WE'RE GOING TO REVIEW THE APPOINTMENTS, THE SEATS THAT ARE UP FOR APPOINTMENTS FOR THE MCKINNEY DEVELOPMENT COMMITTEE.
SO THIS COMMITTEE JUST A BACKGROUND. THIS COMMITTEE IS COMPOSED OF TWO CITY COUNCIL MEMBERS, TWO PLANNING AND ZONING COMMISSION MEMBERS, TWO MEMBERS OF THE CHAMBER OF COMMERCE BOARD OF DIRECTORS, AND TWO MCKINNEY BUSINESS OWNERS. FOUR INDUSTRY PROFESSIONALS WORKING IN MCKINNEY, SUCH AS ENGINEERS, PLANNERS, CONTRACTORS OR DEVELOPERS, AND FOUR MISCELLANEOUS MEMBERS OF MCKINNEY DEVELOPMENT COMMUNITY.
AS MENTIONED, THIS COMMITTEE DOES INCLUDE MEMBERS FROM MCKINNEY CHAMBER OF COMMERCE.
WITH THAT IN MIND, THOSE CATEGORIES ARE NOT INCLUDED IN TODAY'S APPOINTMENT PROCESS BECAUSE THEY ARE DIRECTLY APPOINTED BY THE CHAMBERS. SO THE CATEGORIES THAT ARE APPOINTED BY THE MCKINNEY CHAMBER OF COMMERCE ARE THE BOARD OF DIRECTORS FOR CHAMBER OF COMMERCE AND THE TWO MCKINNEY BUSINESS OWNERS. AND THIS PROCESS IS VERY SIMILAR TO THE BOARDS AND COMMISSION PREFERENCING PROCESS. BUT IT DOESN'T THE COMMITTEE DOES NOT FALL UNDER THE BOARDS AND COMMISSION STRUCTURE. SO AS WE MOVE THROUGH THESE CATEGORIES, COUNCIL MEMBERS WILL PARTICIPATE IN THE PREFERENCING PROCESS. AND YOU HAVE THAT DOCUMENT IN FRONT OF YOU FOR THE BENEFIT OF THE PUBLIC, FOR PREFERENCING JUST MEANS THAT THE COUNCIL WILL INDICATE THEIR PREFERRED CANDIDATES FOR EACH CATEGORY. AND ONCE THOSE PREFERENCES ARE COMPILED, WATCHES WILL BE MADE TO APPROVE THE NEW COMMITTEE MEMBERS. SO WITH THAT IN MIND, WE'LL START WITH THE FIRST CATEGORY, WHICH ARE CITY COUNCIL. AS YOU CAN SEE, WE HAVE THE PREVIOUS MEMBERS ON THE LEFT SIDE, AND YOU'LL MAKE THE APPOINTMENTS ON THE LEFT. ON THE RIGHT SIDE. THE PREVIOUS MEMBERS FOR CITY COUNCIL WERE RICK FRANKLIN AND CHARLOTTE PHILLIPS. DO WE HAVE YOU WANT TO GO THROUGH EACH OF THESE ONE? YES. SO WE NEED A A PREFERENCE. TWO PREFERENCES FOR ITEM ONE. RIGHT. CORRECT. THIS IS GOING REALLY WELL SO FAR.
I'LL I'LL MAKE MY COMMENTS. DOES I'M I LIKE RICK STAYING ON JUST SO THAT WE CAN HAVE SOME CONTINUITY WITH HOW IT WORKED BEFORE. AND I'D ASK BILL AND ERNEST, DOES ANYBODY, ANY OF Y'ALL HAVE A PREFERENCE ON YOUR SCHEDULE ON TIME TO COMMIT. YOU'VE BOTH BEEN NOMINATED. I'D LIKE TO RECOMMEND COUNCIL MEMBER LYNCH THAT JUST. I KNOW THE MAYOR HAS A TON OF OTHER COMMITMENTS. THAT'S WHAT I WAS. THAT'S WHAT I WAS THINKING. SO I'LL MAKE A MOTION TO PUT RICK IN ERNEST ON HERE. OKAY. I'LL SECOND. I HAVE A MOTION BY COUNCILMAN BELLER TO APPOINT RICK FRANKLIN AND ERNEST LYNCH AS CITY COUNCIL REPRESENTATIVES AND A SECOND BY MAYOR PRO TEM FELTUS. ANY DISCUSSION? PLEASE CAST YOUR VOTE TO. DO YOU WANT. YES. JUSTIN AND DOCTOR FELTUS.
YEAH. IT IS THE MOTION. THERE WE GO. YEAH. GOOD. OKAY. THAT ITEM HAS BEEN APPROVED. AWESOME.
OUR NEXT CATEGORY IS THE PLANNING AND ZONING. OUR PREVIOUS MEMBERS WERE BILL COX AND BRIAN TAYLOR. AS WE CAN SEE, MAYOR COX IS THE COUNCIL. SO. DOES THAT MEAN HE'S NOT ELIGIBLE? PLEASE SAY YES. YES, MR. MAYOR. I'LL MAKE A MOTION FOR THE TWO PREFERENCE INDIVIDUALS, JAMES CRAIG AND JESSE CONRAD. I'LL SECOND A MOTION BY COUNCILMAN BALLARD TO APPOINT JAMES CRAIG AND JESSE CONRAD AS PLANNING AND ZONING COMMISSION MEMBERS TO THE MCKINNEY DEVELOPMENT COMMITTEE, AND A SECOND BY MAYOR PRO TEM FELTUS. ANY DISCUSSION? PLEASE
[00:05:04]
CAST YOUR VOTE. A MOTION CARRIES THOSE. BOARD MEMBERS HAVE BEEN APPOINTED. THE NEXT ITEM, NUMBER FIVE AND SIX. NEXT CATEGORY INDUSTRY PROFESSIONALS WITHIN MCKINNEY. OUR PREVIOUS MEMBERS WERE JOHN DAVID CROSS, RAY GEORGE FULLER AND TIM SPIRES. OKAY. ANYONE? GO AHEAD.I'LL MAKE A MOTION THAT WE PUT JOHN DAVID CROSS, THAT HOUSLEY, GEORGE FULLER AND LANDON KING IN THOSE POSITIONS. OKAY. WE HAVE A MOTION BY COUNCILMAN FRANK TO APPOINT JOHN DAVID CROSS. THAT HOUSLEY, GEORGE FULLER AND LANDON KING TO THE MCKINNEY DEVELOPMENT COMMITTEE AS MEMBERS OF THE INDUSTRY PROFESSIONAL WITHIN MCKINNEY. I'LL SECOND. WE HAVE A MOTION BY MR. COUNCILMAN FRANKLIN. SECOND BY COUNCILMAN LYNCH. ANY DISCUSSION? COUNCILMEMBER. I'M SORRY. YOUR MOTION. YEAH, WE. THERE WE GO. OKAY. PLEASE CAST YOUR VOTE. THERE WE GO. OKAY, SO HE'S OFF. THAT MOTION CARRIES. THOSE MEMBERS HAVE BEEN APPOINTED. THREE FOR LAST CATEGORY IS MCKINNEY DEVELOPMENT COMMUNITY WITH PREVIOUS MEMBERS. JOE RICARDI, ROB AND SCOTT. AND ONE VACANT POSITION. SO I'LL MAKE A MOTION TO KEEP JOE AND SCOTT ON THERE.
AND IN THE 2 IN 1 OF THE TWO POSITIONS I WAS GOING TO SUGGEST JASON ROSE. WHO DOES A LOT OF INFILL PROJECTS IN MCKINNEY AND MAYBE A DIFFERENT PERSPECTIVE, AND SOMEBODY ELSE HAVE ANOTHER ONE. I ALSO THOUGHT KOBE SEAL. SAM. SAM. FRANKLIN. SAM. FRANKLIN. I'M FINE WITH SAM. I'LL MAKE A MOTION FOR SCOTT. SAM, JOE AND JASON ROSE. I'LL SECOND. ARE WE LEAVING ONE BLANK? NO. IS THAT ENOUGH? JOE, SAM, SCOTT AND JASON. YES. CORRECT. YEAH. OKAY.
WE HAVE A MOTION BY COUNCILMAN BELLER FOR FRANKLIN, ROSE AND WOODRUFF. CORRECT. BACARDI, FRANKLIN, ROSE AND WOODRUFF. YES. I MADE THAT MOTION. LOOKS LIKE. I HIT IT. SECOND. SECOND BY MAYOR PRO TEM. ANY DISCUSSION? PLEASE CAST YOUR VOTE. SORRY TO. DIRECTED YOU.
YES, MA'AM. PAINLESS. GREAT. SO THAT WAS THE LAST CATEGORY. I DO LIKE TO MENTION THAT THE MCKINNEY CHAMBER OF COMMERCE WILL MEET NEXT WEEK. AND THEY'RE GOING TO APPOINT NEW MEMBERS TO THEIR CATEGORIES. THEY'LL SEND US THOSE APPOINTEES FOR NEXT WEDNESDAY.
AND THAT CONCLUDES MY PRESENTATION. I'LL STAND FOR ANY QUESTIONS. THANK YOU VERY MUCH. THANK YOU. THANK YOU. NICE JOB. OKAY. NEXT ITEM 26-0436. CONSIDER THE CITY COUNCIL STRATEGIC GOALS FOR FISCAL YEAR 2027. GOOD AFTERNOON, MAYOR. COUNCIL. MR. GRIMES, MY NAME IS JOE MAZZOLA, DIRECTOR OF THE DEPARTMENT OF ORGANIZATIONAL DEVELOPMENT AND PERFORMANCE MANAGEMENT FOR THE CITY. TODAY'S PRESENTATION IS A REPORT ON THE WORK STAFF DID FOLLOWING YOUR FEBRUARY STRATEGIC WORK SESSION. WHEN YOU LANDED ON AND DECIDED WHAT THE LONG RANGE STRATEGIC GOALS ARE GOING TO BE FOR THE CITY IN FISCAL YEAR 2027 TO KEEP MOVING OUR ORGANIZATION FORWARD. OUR PERFORMANCE MANAGER, NAMED SIMON ALI, WOULD NORMALLY MAKE THE PRESENTATION, BUT SHE JUST COMPLETED A GRADUATE DEGREE IN DATA ANALYTICS, AND SHE AND HER FAMILY ARE AT UNT TODAY FOR HER GRADUATION CEREMONY. IN HER ABSENCE, I'VE ASKED LUKE KAJARI
[00:10:04]
FROM MEDC TO MAKE THE PRESENTATION. AND FOR THOSE OF YOU THAT DON'T KNOW LUKE, HE IS THE SOCIAL MEDIA MANAGER FOR MEDC AND WORKS FOR MIKE KOSKI AND HIS TEAM. AND SPEAKING OF COLLEGE GRADUATIONS, LUKE IS ABOUT TO FINISH UP A BUSINESS DEGREE LATER THIS YEAR. SO IN SUPPORT OF HIS CAPSTONE PROJECT AND TO ALSO SORT OF BROADEN HIS PROFESSIONAL WORK EXPERIENCE, MR. KOSKI ASKED IF LUKE COULD SPEND A LITTLE BIT OF TIME IN MY DEPARTMENT TO LEARN MORE ABOUT LEADERSHIP, EMPLOYEE ENGAGEMENT, ORGANIZATIONAL CULTURE, AND PERFORMANCE MANAGEMENT. SO LUKE IS GOING TO MAKE THAT PRESENTATION NOW. SO WITH THAT, I'LL ASK LUKE TO COME UP AND GIVE YOU A SUMMARY ON THE NEARLY 200 DEPARTMENT LEVEL OBJECTIVES THAT THE STAFF DEVELOPED TO HELP YOU ACHIEVE YOUR STRATEGIC GOALS FOR FISCAL YEAR 2027. THANK YOU. AND HIS CAPSTONE HAS HIM GOING THROUGH EVERY SINGLE ONE. YEAH. AND THE FEAR ON THE MAYOR'S EYE RIGHT THERE. HOW LONG IS THIS SESSION? EXCELLENT. THANK YOU JOE. GOOD AFTERNOON, MR. MAYOR. MR. GRIMES AND MEMBERS OF COUNCIL. LUKE, AS JOE SAID, MANAGER FOR SOCIAL MEDIA FOR THE MEDC. I'M GOING TO GIVE US A 30,000 FOOT VIEW OF THESE GOALS AND OBJECTIVES. SOME OF THEM MAY LOOK FAMILIAR TO YOU. STAFF DEVELOPED THESE IN SUPPORT OF CITY COUNCIL STRATEGIC GOALS FOR FISCAL YEAR 2027, AND WE'LL WALK THROUGH THE PROCESS WE USE TO ESTABLISH THESE GOALS AND PERFORMANCE MEASUREMENTS AND HOW THEY ULTIMATELY CONNECT TO THE CITY'S WORK, OUR DAY TO DAY EFFORTS. SO HERE'S HOW WE REACHED THIS POINT. HOW DID WE GET TO TODAY? SO FOR SOME CONTEXT, THIS PROCESS BEGAN BACK IN FEBRUARY DURING THE STRATEGIC WORK SESSION WHERE YOU DISCUSSED AND REAFFIRMED THE CITY'S PRIORITIES AND LONG TERM DIRECTION FROM THEIR DEPARTMENTS ACROSS THE CITY WORKED TO DEVELOP MORE SPECIFIC SUPPORTING OBJECTIVES TIED DIRECTLY TO THOSE PRIORITIES. AND ONCE THOSE DRAFT OBJECTIVES WERE COMPLETE, THEY MOVE THROUGH SEVERAL LAYERS OF REVIEW. FIRST, OUR PERFORMANCE MANAGER SAMA REVIEWED THE OBJECTIVES. THEN THE ASSISTANT CITY MANAGERS REVIEWED AND APPROVED THE OBJECTIVES FOR THEIR RESPECTIVE DEPARTMENTS. AND FINALLY, MR. GRIMES CONDUCTED A FINAL REVIEW BEFORE BRINGING THEM FORWARD TO COUNCIL FOR CONSIDERATION TONIGHT, AND THEY WILL BE ON THE CONSENT AGENDA AT THIS EVENING'S CITY COUNCIL SESSION. SO WHAT YOU'RE SEEING TODAY IS A RESULT OF MULTIPLE DEPARTMENTS, MULTIPLE LEVELS OF REVIEW COLLABORATION. THAT GETS US TO WHERE WE'RE AT. SO JUST AS A REMINDER, THIS IS THE OVERALL DOCUMENT OF THIS, THE COUNCIL GOALS THAT YOU WORKED ON IN THAT STRATEGY SESSION IN FEBRUARY AT A HIGH LEVEL, THE OVERALL FRAMEWORK FOR FISCAL YEAR 27 REMAINS THE SAME. IT CONTINUES TO CENTER AROUND. IT CONTINUES TO CENTER AROUND SIX OVERARCHING FOCUS AREAS, OR PILLARS THAT GUIDE THE CITY'S STRATEGIC DIRECTIONS. AND FOR THE SAKE OF TIME, WE'RE NOT GOING TO GO THROUGH EACH OF THESE OBJECTIVES. I AM GOING TO GIVE YOU TWO EXAMPLES, BUT WE'RE JUST SIMPLY TAKING A TIME TO LOOK AT THE OVERARCHING VIEW, UNDERSTAND WHERE WE GOT TO THIS PROCESS AND HOW THESE TRANSLATE TO THE CITY'S DAY TO DAY WORK. SOME OF THESE GOALS WERE REFINED DURING FEBRUARY STRATEGY SESSION. SOME OF THEM WERE NEW ONES THAT WERE ADDED BASED ON COUNCIL DISCUSSION AND FEEDBACK, AND THEY ULTIMATELY BECOME THE FOUNDATION FOR THOSE DEPARTMENT LEVEL OBJECTIVES FOR STAFF TO EXECUTE ON. SO IN TOTAL, 185 DEPARTMENT LEVEL OBJECTIVES WERE ESTABLISHED TO SUPPORT THE FISCAL YEAR 2027 PRIORITIES THAT YOU ESTABLISHED. I'LL GIVE YOU A FEW TANGIBLE EXAMPLES, JUST TWO THAT TRANSLATE FROM THIS DOCUMENT INTO ACTIONABLE ITEMS FOR THE CITY STAFF. FOR EXAMPLE, UNDER THE CITY COUNCIL GOAL RELATED TO STRATEGIC AND ECONOMIC GROWTH, ONE OF YOUR PRIORITIES SET WAS TO CULTIVATE ANNEXATION OPPORTUNITIES WHEN AND WHERE APPROPRIATE. BASED ON THAT DIRECTION, MY TEAM, THE ECONOMIC DEVELOPMENT CORPORATION, ESTABLISHED A SUPPORTING OBJECTIVE TO IDENTIFY AT LEAST ONE PROPERTY WITHIN MCKINNEY'S ETJ AND BRING IT INTO THE CITY LIMITS. THAT'S A PART OF OUR FISCAL YEAR 2027 STRATEGIC GOALS BASED ON OR, I'M SORRY, ONE OF OUR OBJECTIVES BASED ON THESE STRATEGIC GOALS. ANOTHER EXAMPLE FALLS UNDER YOUR FINANCIALLY SOUND GOVERNMENT PILLAR, WHERE COUNCIL EMPHASIZED THE IMPORTANCE OF LONG TERM RESILIENCY AND EXPANDING LONG RANGE FINANCIAL PLANNING AS THE CITY APPROACHES BUILD OUT. IN RESPONSE TO THAT DIRECTION, THE CITY MANAGER'S OFFICE ESTABLISHED AN OBJECTIVE TO DEVELOP AND PRESENT A TEN YEAR OPERATING PLAN TO COUNCIL TO UNDERSTAND OUR GROWTH AND WHERE NEEDS WILL BE TEN YEARS FROM NOW. THESE ARE JUST TWO TANGIBLE EXAMPLES OF HOW THESE OBJECTIVES TRANSLATE FROM THIS OVERARCHING STRATEGY, BUT IT SHOWS YOU KIND OF HOW THE PROCESS WAS DONE AND TRANSLATES INTO THE STAFF. AND EACH OF THESE OBJECTIVES WENT THROUGH A COUPLE OF SERIES OF TESTS.FIRST OF ALL, ARE THEY SMART? ARE THEY SPECIFIC, MEASURABLE, ATTAINABLE, RELEVANT AND TIME
[00:15:01]
BOUND? THESE ARE NOT JUST WISHES AND HOPES. THESE ARE ACTUAL GOALS THAT HAVE TIMES, DEADLINES, DATES ASSOCIATED WITH THEM SO THAT OUR DEPARTMENTS CAN EFFECTIVELY TRACK AND MEASURE RESULTS. AND THEN WE RAN IT THROUGH THE AVERAGE CITIZEN TEST. CAN THE AVERAGE CITIZEN UNDERSTAND THIS? IS IT CLEAR? IS IT CONCISE? IS IT UNDERSTANDABLE? DOES IT INCLUDE ACRONYMS OR HARD TO UNDERSTAND INDUSTRY JARGON? DOES IT FOLLOW A CONSISTENT PATTERN? TRANSPARENCY IS IN PART IS IMPORTANT IN OUR CITY. AND SO MAINTAINING THAT PROCESS WITH TRANSPARENCY TO THESE AVERAGE CITIZEN, KEEPING THESE GOALS ON THE LEVEL OF AN AVERAGE CITIZEN WAS IMPORTANT. AND THEN FINALLY, THE HIGHER LEVEL TEST. DOES THIS GOAL REPRESENT FORWARD THINKING? IS IT A STRETCH GOAL? IS IT BEYOND NORMAL OPERATIONS? IS IT INNOVATIVE? WILL IT MOVE THE ORGANIZATION IN THE CITY FORWARD? THIS MINDSET HELPS ENSURE THAT DEPARTMENTS ARE NOT JUST CHECKING A BOX, BUT ARE THINKING STRATEGICALLY, THINKING FORWARD AND THINKING. WITH INNOVATION CONTRIBUTING TO THE LONG TERM SUCCESS AND EVOLUTION OF MCKINNEY. SO IN SUMMARY, JUST TO RECAP EVERYTHING I'VE SAID, 185 SPECIFIC OBJECTIVES WERE DEVELOPED OUT OF YOUR FISCAL YEAR 27 STRATEGIC PRIORITIES.THE ASSISTANT CITY MANAGERS, THE PERFORMANCE MANAGER AND MR. GRIMES REVIEWED THEM AND RECOMMENDED YOUR APPROVAL. AND THERE IS A RESOLUTION ON THIS EVENING'S CONSENT AGENDA FOR THAT PURPOSE. SO WITH THAT, I WILL STAND FOR ANY QUESTIONS. AGAIN, THE FULL REPORT AND THE STRATEGIC GOALS AND EVERYTHING ELSE IS ATTACHED AS WELL. IF YOU'D LIKE TO FURTHER REVIEW THIS. YEP, I HAVE A I HAVE A QUESTION, MR. GRIMES. YES, SIR. ONE OF THE THINGS WE TALK ABOUT, YOU HAVE YOUR SMART ALGORITHMS, BUT ONE OF THE THINGS I'M CURIOUS ABOUT IS PACE OF PLAY.
DO YOU FEEL LIKE THE SPEED AND PACE IN NOT THE MAJORITY OF THESE GOALS IS IS AT A CLIP AND PACE THAT YOU'RE COMFORTABLE WITH THAT'S PUSHING US AT THAT PACE OF PLAY? YES, SIR.
COUNCILMAN, THANK YOU FOR THE QUESTION. THAT'S A GREAT QUESTION. ACTUALLY. I THINK THAT MIGHT BE THE FIRST TIME I'VE BEEN ASKED THAT ON THIS PARTICULAR TOPIC. THIS GOES THROUGH VETTING THE COUNCIL SETS THE PRIORITIES. YOU GUYS TELL US WHAT YOU WANT US TO FOCUS ON. WE GO BACK TO OUR DEPARTMENTS AND THEY ASSEMBLE IT. AND ONE OF THE THINGS THAT BETWEEN THE DEPARTMENT DIRECTORS AND THE ASSISTANT CITY MANAGERS IS TO MAKE SURE, DOES IT OR CAN WE CAN WE ATTAIN THESE? AND THAT'S WHY THERE HAS TO BE ATTAINABLE OTHERWISE, YOU KNOW, WE'RE GOING TO HAVE TO COME BACK AND SAY THEN IT'S GOING TO BE A MULTIYEAR DEAL, OR WE BREAK IT INTO AN INTERIM STEP. SO WE DO FEEL COMFORTABLE THAT THESE ARE ALL ATTAINABLE.
WE COME BACK EVERY YEAR. WE REPORT TO YOU IN DECEMBER ON THE PREVIOUS YEAR, AND WE GENERALLY DO PRETTY WELL. THERE'S ALWAYS GOING TO BE SOME THAT WE'RE NOT GOING TO BE ABLE TO REACH, BECAUSE SOMETIMES THINGS COME UP, SOMETIMES EVENTS, LEGISLATION OR BUDGET OR FINANCE OR WHATEVER, SOMETIMES MAKES IT UNACHIEVABLE, AND WE'LL POINT THAT OUT. BUT I FEEL COMFORTABLE THAT WE CAN DEFINITELY MAINTAIN THIS PACE BASED ON THE FEEDBACK AND THE INPUT AND THE VETTING FROM OUR SUBJECT MATTER EXPERTS. OKAY. THANK YOU FOR ASKING OTHER QUESTIONS. ANYONE? THANK YOU, COUNCILMAN LYNCH. ANY OTHERS? THANK YOU. LUKE. GOOD REPORT.
I'M GOING TO OKAY. NEXT ITEM IS 26-0437. DOWNTOWN PARKING MANAGEMENT PILOT. YEAH. MR. REILLY, YOU'RE UP. YEAH. GOOD AFTERNOON, MAYOR COUNCIL, I APPRECIATE THE OPPORTUNITY TO BE HERE THIS AFTERNOON. WE'RE GOING TO TALK ABOUT A DOWNTOWN PARKING MANAGEMENT PILOT.
HOWEVER, I THINK IF YOU WENT OUT THERE RIGHT NOW, YOU'D PROBABLY FIND PLENTY OF PARKING SPACES AVAILABLE. BUT WHAT ARE WE GOING TO DO TO TRY AND ADDRESS THE ISSUES THAT WE HAVE WITH OUR DOWNTOWN PARKING SITUATION SITUATION RIGHT NOW, WHAT WE WANT TO WALK THROUGH IS A POTENTIAL PILOT THAT WE'D LOVE TO GET YOUR FEEDBACK ON THAT WE HOPE TO IMPLEMENT SOON FOR DOWNTOWN PARKING. SO A QUICK AGENDA, I'M GOING TO GO OVER THE BACKGROUND, HOW WE GOT HERE, OUR SOLUTION AND METHODOLOGY PREVIEW THE PILOT PROGRAM, TALK ABOUT THE PARTNERSHIP THAT WE'RE PROPOSING. IN ORDER TO IMPLEMENT THIS PILOT, GO THROUGH SOME NEXT STEPS AND GIVE YOU AN OPPORTUNITY TO ASK ANY QUESTIONS THAT YOU HAVE AT THE END. SO GIVING A LITTLE BIT OF A BACKGROUND IN 2019, THAT WAS THE LAST TIME THAT WE DID OUR DOWNTOWN PARKING STUDY. TRADITIONALLY, THESE HAVE BEEN PERFORMED ROUGHLY EVERY FIVE YEARS. WE CAME TO YOU LATE LAST YEAR TO TALK ABOUT HOW WE HAVE PAUSED THAT PROCESS. A LOT OF THE REASON FOR THAT, THE REASON WE DIDN'T DO 1 IN 2425 WAS BECAUSE OF THIS STRUCTURE. WE
[00:20:02]
WERE MOVING A LOT OF THE DOWNTOWN PARKING OCCUPANTS FROM DOWNTOWN. ALL THE CITY EMPLOYEES KIND OF CONGLOMERATING OVER HERE ACROSS THE OTHER SIDE OF HIGHWAY FIVE, AND WE WANTED TO SEE WHAT THE RESULTS WERE OF THAT CHANGE. WHEN WE CAME TO YOU IN DECEMBER, OR EXCUSE ME, IN OCTOBER AND NOVEMBER, YOU HAD SOME QUESTIONS. YOU WANTED US TO TAKE SOME ACTION TO ADDRESS THE PARKING PROBLEMS THAT HAVE THAT WE'RE EXPERIENCING IN DOWNTOWN RIGHT NOW. AND SO THAT'S THE BACKGROUND. THAT'S WHY WE'RE HERE WORKING FROM THAT POINT IN NOVEMBER. WE'RE HERE TODAY TO PRESENT WHAT WE'VE BEEN WORKING ON AND WHAT WE THINK IS A POTENTIAL SOLUTION. SO PUTTING ALL OF THIS INTO SOME CONTEXT, THE PROBLEM THAT WE CONTINUOUSLY SEE IS WHENEVER WE PERFORM THE PARKING STUDIES, WE DO HAVE AVAILABLE SPACES. THE PROBLEM WITH THOSE SPACES IS, QUITE FRANKLY, GEOGRAPHICALLY, THEY'RE NOT LOCATED IN THE AREAS WHERE A LOT OF PEOPLE WANT TO PARK. THE SOUTHWEST SECTOR OF DOWNTOWN HAS A NEED FOR MORE SPACES FOR PEOPLE WHO WANT TO PARK IN THAT SECTOR. THE NORTHEAST SECTOR HAS A LOT OF AVAILABLE PARKING SPACES THE CHESTNUT GARAGE AND THE SURFACE LOTS, EVEN MORE SO NOW WITH CITY EMPLOYEES PARKING OVER HERE AT CITY HALL. SO WHAT'S THE SOLUTION IN THE INTERIM BEFORE WE HAVE THE ABILITY TO PROVIDE MORE SPOTS, WHICH I'LL TOUCH ON LATER? PATRONS NEED REAL TIME ACCESS TO THE PARKING SPACE AVAILABILITY DATA SO THAT THEY CAN MAKE INFORMED DECISIONS. THEY DON'T HAVE TO CIRCLE AND CHECK EVERY SINGLE LOT BEFORE THEY CAN FIND A SPOT AND MAKE IT TO THEIR DESTINATION. SO A COUPLE DIFFERENT SOLUTIONS FOR HOW WE CAN GET THAT DATA OUT TO THE PATRONS OF DOWNTOWN. WE TALKED ABOUT AN APP, WE TALKED ABOUT A WEBSITE. WE FEEL LIKE THAT THOSE WOULD CERTAINLY SUIT SOME PEOPLE'S NEEDS, BUT NOT EVERYBODY'S. THERE'S AN APP FOR EVERYTHING. NOW. IT SEEMS LIKE YOU CAN'T PAY AN ELECTRIC BILL OR DO ANYTHING WITHOUT DOWNLOADING THAT UTILITIES APP. I THINK A LOT OF PEOPLE ARE TIRED OF HAVING SO MANY. SAME WITH THE WEBSITE. SO WHAT WE'RE GOING TO PILOT IS SOME WAYFINDING SIGNS IN THE DOWNTOWN. THAT'S WHAT WE FEEL LIKE IS GOING TO BE A GOOD FIRST STEP, AND WE HOPE TO TEST THAT OUT THROUGH THIS PILOT. HOW ARE WE GOING TO COLLECT THE DATA THAT WE'RE GOING TO TRANSMIT TO THOSE SIGNS? AGAIN, A COUPLE DIFFERENT OPTIONS FOR TECHNOLOGY TO DO THAT. THE TWO THAT WE'VE LOOKED AT ARE THE PUCKS OR SENSORS, WHICH YOU PLACE ON EVERY SINGLE SPACE. ANOTHER OPTION IS COMPUTER VISION. AND SO WE FEEL THAT THE BENEFIT OF COMPUTER VISION BEING A LOT LESS DEVICES, HARDWARE IS NOT SPECIFIC ONLY TO ONE USE IS A BETTER OPTION FOR US. AND THAT'S WHAT WE'RE PROPOSING FOR THIS PILOT. SO WHAT EXACTLY ARE WE GOING TO TRY AND DO WITH THIS PILOT? WE PUT TOGETHER THIS MAP TO KIND OF EXPLAIN WHAT OUR GOAL IS. WHAT WE'RE DOING IS TESTING OUT SEVERAL THINGS, RIGHT? WE'RE TESTING OUT THE TECHNOLOGY. DOES COMPUTER VISION ACCURATELY GIVE US A PICTURE OF IF ALL THE PARKING SPOTS ARE FULL AND OR ARE THEY NOT? WHAT IS THE BACK END OF THAT LOOK LIKE FOR THE END USER FOR FOR ENFORCEMENT PURPOSES? FOR OUR PURPOSES INTERNALLY, TO KNOW HOW MANY SPOTS ARE FULL, WE DON'T HAVE TO GO COUNT THEM IN PERSON ANYMORE. WE CAN PULL UP THE DASHBOARD AND SEE HOW MANY SPOTS ARE FULL. BUT ALSO, WHAT ARE WE TRYING TO ACCOMPLISH WITH THIS PILOT? IS CAN WE CHANGE BEHAVIOR BY GIVING PEOPLE ACCESS TO THE DATA THAT WE DON'T CURRENTLY HAVE ACCESS TO? SO WHAT OUR PLAN IS, IS THAT THE SOUTH KENTUCKY LAW AND AT THE CLOYD LAW, WE WILL PUT UP THE CAMERAS. WE'LL WE'LL TAKE A MONTH OF BASELINE DATA TO SEE, OKAY. WHAT ARE THE EXISTING CONDITIONS? HOW MANY SPOTS ARE FULL? HOW OFTEN ARE THEY FULL? AND WE'LL ALSO COUNT THE NUMBER OF SPACES IN THE CHESTNUT GARAGE AFTER A MONTH, WHEN WE KIND OF HAVE THAT BASELINE, WE WILL PUT UP THE SIGNS THAT SHOW PEOPLE, OKAY, AT THIS LOT, THERE'S NO SPACES. HOWEVER, AT THE CHESTNUT GARAGE, TAKE TWO LEFTS FROM THE KENTUCKY LOT AND THERE'S 120 SPACES, FOR EXAMPLE, AVAILABLE. ALSO OUTSIDE OF THE CHESTNUT GARAGE, THERE'LL BE A SIGN THAT SHOWS THE NUMBER OF SPACES AVAILABLE, SO YOU DON'T HAVE TO PULL IN AND FIND OUT. YOU CAN SEE IT FROM THE STREET. SO THE GOAL IN THIS PILOT IS TO SEE, OKAY, FROM THE BASELINE, ONCE WE PUT UP THESE SIGNS AND GIVE PEOPLE THE INFORMATION TO THE PARKING AVAILABILITY DATA, WILL WE AFFECT CHANGE? WILL THE CHESTNUT GARAGE HAVE MORE PEOPLE USING IT OFF THE BAT? THAT'S WHAT WE'RE GOING TO TRY AND DO. AND TO DO THAT, WE'RE PARTNERING WITH A GROUP CALLED UMCES. WHAT WE'RE GOING TO DO, LIKE I SAID, IS USE THE CAMERAS, USE THOSE, EXCUSE ME, DIGITAL AVAILABILITY AND WAYFINDING SIGNS, AND THEN WE'LL HAVE A DASHBOARD IN THE BACK THAT WILL BE ABLE TO SEE ALL OF THE DATA AND HOW MANY SPOTS ARE AVAILABLE, DISPLAY THOSE ON THE SIGNS. UMCES IS A RECOGNIZED PARTNER. THEY WORK WITH NVIDIA.THEY WON THE STATE AND LOCAL GOVERNMENT PARTNER OF THE YEAR FOR 2026. AND SO WE'RE CONFIDENT THAT THEY'RE GOING TO BE A GREAT PARTNER IN WORKING WITH THEM TO GET THE TECHNOLOGY
[00:25:05]
SOLUTION THAT WE'RE LOOKING FOR HERE TO MANAGE THE PARKING, THE LOGISTICS AND THE COST. THE PROPOSED FUNDING SOURCE IS TRES ONE. AND SO IF THERE ARE NO OPPOSITIONS TO THAT OR COMMENTS OTHERWISE AT THIS WORK SESSION TODAY, WE INTEND TO COME BACK TO A TRES ONE MEETING NEXT MONTH AND REQUEST NOT TO EXCEED OF $150,000 FOR THIS PILOT. AND THEN THE FULL BUILD OUT COST.WE'VE SEEN A RANGE, BUT UNTIL WE KNOW THE EFFECTIVENESS OF THE PILOT, WHAT SPECIFIC TECHNOLOGIES WORK, WHAT DOESN'T, IT'S HARD TO KNOW WHAT THE FULL TO BUILD OUT COST WOULD BE. THE TIMELINE FOR THE PILOT IS ABOUT SEVEN MONTHS. A FEW MONTHS TO SET EVERYTHING UP, BUILD OUT THE SOFTWARE, INSTALL ALL THE HARDWARE, AND THEN IN THAT FOURTH MONTH, WE WE TAKE 30 DAYS TO ESTABLISH THAT BASELINE, AND THEN WE TAKE A COUPLE MONTHS TO INTRODUCE THOSE SIGNS AND SEE IF WE'RE ABLE TO CAUSE THAT CHANGE. AND THEN WE'D COME BACK THAT LAST MONTH WITH SOME OF THE RESULTS. AS I SAID, OUR NEXT STEPS WOULD BE TO COME WITH A FULL FUNDING REQUEST, AND THEN WE WOULD HAVE TO AMEND THE BUDGET COMING OUT OF TRES, AS IT'S NOT A BUDGET LINE ITEM RIGHT NOW. AND WE GET STARTED WITH OUR PILOT. I'D BE HAPPY TO ANSWER ANY QUESTIONS. LUCAS, ON THE WAYFINDING COMPONENT, I MEAN, YOU GOT THE DATA PRESENTATION AND WAYFINDING COMPONENT. LET'S SAY YOU'RE APPROACHING THE KENTUCKY STREET LIGHT. YOU'RE GOING TO SEE HOW MANY SPOTS ARE IN KENTUCKY STREET, BUT YOU'RE ALSO GOING TO SEE HOW MANY ARE IN THE OTHER LOTS IN THE DIRECTION TO GO FOR THAT. SO IF THAT NUMBER IS ZERO ON KENTUCKY STREET MAY SAY FIVE AT CLOYD AND 15 AT CHESTNUT AND GIVES YOU THE DIRECTION TO GO THAT WAY. SO WE'RE NOT THEY'RE NOT HAVING TO GO INTO KENTUCKY AND CIRCLE AROUND AND GET FRUSTRATED. YEAH.
SO THE WAY THE WAYFINDING WILL, I MEAN, IT'LL HAVE THE DATA FOR THE SPECIFIC LOT, BUT ALSO WAYFINDING AND DATA FOR THE OTHER LOTS AS WELL. THAT'S THE INTENTION. THE SPECIFIC LOGISTICS OF WHERE THOSE SIGNS ARE, WHAT THEY LOOK LIKE. WE'RE STILL TRYING TO WORK THROUGH THAT. WE WANT TO MAKE SURE THAT THE SIGNS ARE IN ACCORDANCE WITH OUR NEW WAYFINDING KIND OF BRAND THAT WE'VE PUT, PUT TOGETHER AND PUT OUT. SO WE'VE WE'VE CONTACTED THE CONSULTANT THAT ENGINEERING USED FOR THAT PROJECT, AND WE'RE TRYING TO FIGURE OUT HOW WE CAN MESH THOSE IN ORDER TO HAVE A. OBVIOUSLY, WE DON'T WANT TO LITTER DOWNTOWN WITH A BUNCH OF SIGNS. AND SO WE'RE TRYING TO FIND THE RIGHT PRODUCT THAT WILL BE ABLE TO ACCOMPLISH JUST THAT. BEFORE I PULL INTO A LOT, I KNOW HOW MANY SPACES ARE AVAILABLE, BUT IF I'M COMING OUT OF A LOT THAT THAT IS THERE'S NO SPACE LEFT. IT'S GOING TO TELL ME THE NEXT LOT THAT HAS THOSE SPACES. IT ALSO SEEMS LIKE THIS PILOT IS KIND OF GEARED TOWARDS THOSE THAT COME DOWN LOUISIANA, WHICH I THINK THE MAJORITY OF PEOPLE COMING INTO DOWNTOWN COME OFF OF LOUISIANA. DO WE WANT THEM? I MEAN, THIS MAY BE SOMETHING YOU ALL HAVE TO FIGURE OUT, BUT DO WE WANT THEM TO HIT KENTUCKY AND COME SOUTH ON KENTUCKY? DO WE WANT THEM TO HIT THE ESSENTIALLY, THE RING ROAD OF CHURCH AND DAVIS AND AVOID HITTING THE SQUARE? WHAT WHAT IS THE WHAT'S YOUR THOUGHT .
FORE INFRASTRUCTURE THAT WE CAN USE AFTER THIS PILOT PROGRAM. YEAH, THAT'S A GREAT QUESTION. MY UNDERSTANDING IS ROUGHLY, IT'S HARD TO KNOW BECAUSE WE'VE GOT
[00:30:05]
A RANGE, RIGHT? BUT OUR ESTIMATE IS AROUND 5000 IS TOWARDS PROFESSIONAL SERVICES AND SET UP. BUT THE REST, ALL THE HARDWARE, ANYTHING THAT'S INSTALLED, SIGNS, CAMERAS.WE'VE MADE IT VERY CLEAR THAT THOSE COME TO US AND STAY WITH US. SO IF THIS IS NOT THE RIGHT PARTNER OR WE DON'T FEEL LIKE THIS IS THE RIGHT WAY TO GO, WE CAN STILL RETAIN THAT INFRASTRUCTURE. WE CAN USE IT FOR EITHER A DIFFERENT PARKING PURPOSE OR WE CAN REUSE IT ELSEWHERE. THOSE THOSE FUNDS WON'T BE SUNK AND LOST. WE GET TO RETAIN ALL THE DATA, THE INFRASTRUCTURE. THANK YOU. YEAH, I THINK IT'S IT'S A GOOD FIRST STEP. BUT, YOU KNOW, YOU KNOW, LAST YEAR, YOU KNOW, THE EDC SENT, YOU KNOW, A DELEGATION OF TEN PEOPLE OUT TO SMART CITIES.
AND WE SPENT OVER TWO WEEKS UP IN EUROPE. WE ALL CAME BACK WITH IDEAS OF, YOU KNOW, USING AN APP FOR THIS VERSUS USING, YOU KNOW, SIGNAGE. I THINK THE CAMERAS HAVE ALWAYS BEEN A PART OF IT. BUT AGAIN, TO COUNCILMAN BELLA'S POINT, YOU KNOW, ONCE YOU'RE IN THE MIX OF IT, ONCE YOU'RE DRIVING, THEN YOU'RE LOOKING FOR FOR SIGNAGE TO THE AVERAGE DRIVER STARTS GETTING FRUSTRATED, YOU KNOW, AND LIKE, YOU KNOW, OKAY, IT'S FULL HERE. THEN I SEE A SIGN THAT SAYS HERE, IF I JUST HAD IT ON MY CITY APP THAT SAYS I'M ABOUT TO GO DOWNTOWN, WHAT PARKING SPOTS ARE OPEN? I KNOW WHERE TO START HEADING VERSUS, YOU KNOW, TRYING TO FIND A SIGN TO LOOK AT. I MEAN, FOR ME, YOU KNOW, I'VE YET TO SEE THE PRESENTATION FROM OUR, OUR, OUR TRAVELS THERE. AND I STILL WOULD LIKE TO SEE THAT WHETHER IT COME FROM MAJKOWSKI OR SOMEWHERE ON CITY STAFF. BUT THIS I THINK THIS COULD BE SOLVED A LITTLE BIT, YOU KNOW, MORE EFFICIENTLY WITH JUST, YOU KNOW, LOOKING AT THE THINGS THAT WE PROPOSED DURING OUR VISITS FROM SMART CITIES. SURE. MY THOUGHT IS IT'S GOING TO BE A HYBRID OF THE TWO, RIGHT? I THINK, I THINK FOR PEOPLE WHO ARE VISITING HERE FOR THE FIRST TIME, THEY MAY NOT KNOW WE HAVE AN APP, ESPECIALLY WHEN WE HAVE VERY LARGE EVENTS. SO HAVING BOTH AVAILABLE, I WOULD LIKE TO SEE IF THAT IS FEASIBLE FOR US. SURE, ABSOLUTELY. LUCAS. SO UNDER YOUR TIME FRAME HERE, YOU GOT THREE MONTHS TO SET UP. THAT'S JUNE, JULY, AUGUST, AS SOON AS WE CAN GET STARTED. YES.
THEN WE'LL START COLLECTING DATA IN THE SEPTEMBER. THE FALL. YEAH. WHICH MAY VERY WELL BE THE HIGHEST, THE HIGHEST TRAVEL, HIGHEST, MOST INTENSE USE DOWN THERE. YEAH. THAT'S WHAT WE FELT LIKE AT THIS POINT. OBVIOUSLY WE WANTED TO MOVE SOONER THAN THIS. IT'S TAKEN US A LITTLE BIT TO GET HERE, BUT AT THIS POINT WE THINK THE TIMELINE ACTUALLY WORKS WELL FOR THE USE CASE TO TO BE HITTING IN THE FALL AND WHEN WHEN IT'S PRETTY BUSY.
COUNCILMAN BELLER HAS A GOOD POINT. IF YOU GO PAST KENTUCKY, MISS THE SIGN BECAUSE YOU'RE LOOKING AT PEOPLE WALKING AND YOU KNOW, THE SIGN GOES BY LIKE THAT, THEN YOU'RE STUCK IN THE LOOP. YEAH, YOU'RE STUCK. YOU HAVE TO YOU HAVE TO GET LUCKY TO FIND ANOTHER SIGN THAT DIRECTS YOU. MAYBE THERE'S A WAY TO, TO PUT ANOTHER SIGN. SURE. YOU KNOW, ABSOLUTELY. TO GET PEOPLE TO A LOT, THE GOAL IS TO GET PEOPLE TO THE PARKING LOT, NOT TO BUILD MORE FRUSTRATION AND TO DO A LOOP AROUND THAT'S AROUND THE SQUARE. ABSOLUTELY. YEAH. AND WE CAN TALK ABOUT MAYBE EVEN WE WANT TO ADD SOMETHING OVER ON VIRGINIA CATCHING PEOPLE COMING IN. AND THAT'S, THAT'S SOMETHING THAT WOULD WE CAN DEFINITELY EXPLORE. WE'LL HAVE A REPORT BACK MONTH EIGHT. YES. OKAY. AND MY ASSUMPTION IS WE'LL WE'LL LEAVE IT IN PLACE.
IT WON'T BE THAT THE PILOT STOPS AS LONG AS EVERYTHING IS WORKING WELL, EVERYTHING WILL STAY IN PLACE, BUT THEN WE'LL COME BACK AND REPORT ON WHAT THE NEXT STEPS SHOULD BE.
SHOULD WE EXPAND IT? SHOULD WE TRY SOMETHING ELSE? OR IF IT'S WORKING WELL, HOW CAN WE CONTINUE TO BUILD UPON IT? WE'VE GOT CONSTRUCTION STARTING DOWNTOWN PRETTY, PRETTY QUICK.
SOUNDS LIKE THESE ARE RUNNING AT THE SAME TIME. SO HOW WILL WE ADDRESS CONSTRUCTION AND BLOCKING OFF OF PARKING SPOTS? AND THIS LEADS TO A WHOLE OTHER CONVERSATION WE'LL HAVE IN A MINUTE. HOW DOES THIS IS THE DATA STILL ACCURATE? HOW WOULD THAT WORK? YEAH, ABSOLUTELY. I THINK THE IMPORTANT THING HERE IS, ESPECIALLY WITH OUR PILOT, WE'RE FOCUSING ON LOTS NOT ON STREET PARKING. AND SO MY UNDERSTANDING OF THE PROJECTS IS, CORRECT ME IF I'M WRONG, THAT NONE OF THESE LOTS ARE GOING TO NECESSARILY BE AFFECTED BY THE STREET CONSTRUCTION PROJECTS. IT'S REALLY ABOUT WE KNOW THAT THESE ARE THE PROBLEM AREAS. HOW CAN WE ENCOURAGE PEOPLE TO USE AVAILABLE SPACES? AND THEN IF SUCCESSFUL, AND WE NEED TO EXPAND AND WE START TALKING ABOUT ON STREET PARKING AROUND THE SQUARE, I THINK IT GETS HARDER. BUT I THINK THAT THAT'S WHEN WE WE COME BACK AND TALK ABOUT WHAT ARE THE SOLUTIONS
[00:35:02]
THERE, BECAUSE IT MIGHT BE THAT WE END UP WITH A HYBRID SOLUTION WHERE WE USE CAMERAS IN THE LOTS, BUT WE HAVE LOVELY TREES DOWNTOWN THAT MAKE IT HARD FOR CAMERAS TO SEE ALL THE SPOTS. WE MIGHT HAVE TO HAVE A HYBRID SOLUTION WHERE WE STILL USE SOME KIND OF INDIVIDUAL SPACE SENSOR FOR ON STREET OR SQUARE PARKING. THAT'S YET TO BE SEEN. LUCAS, YOU LOOKED OVER AT GARY FOR CONFIRMATION ON TIMING, AND I'M GOING TO ASK GARY, IS DAVIS STREET THE TIMING OF DAVIS STREET? BECAUSE RIGHT NOW DAVIS IS SHUT DOWN BEYOND CHESTNUT OR TO THE EAST OF CHESTNUT. I HAVE TO REMEMBER THAT EVERY DAY WHEN I TRY TO GO OUT THAT WAY. SO THE CONSTRUCTION ON DAVIS RIGHT NOW IS UTILITY RELOCATIONS. TO PREPARE FOR THE HIGHWAY FIVE PROJECT. THAT'S THAT'S A SHORT TERM CLOSURE, PROBABLY IN A COUPLE OF MONTHS. I DON'T KNOW THE EXACT SCHEDULE OFF THE TOP OF MY HEAD. WE CAN GET THAT INFORMATION FOR YOU. BUT BUT IT'S ON THE CIP TOO. WE HAVE A SEPARATE PROJECT THAT WILL BE COMING LATER THIS YEAR THAT WILL BID. WE DON'T KNOW. THAT IS A MUCH LARGER PROJECT OF DAVIS HUNT, I MEAN, DAVIS WOULD EVERY STREET AROUND MY OFFICE, ALL ALL THOSE STREETS OVER THERE. YEP. COLLEGE. AND SO WE WILL HAVE A PHASED APPROACH TO TRY TO MINIMIZE THE IMPACTS TO MOVING IN AND OUT OF, OF DOWNTOWN, BUT ALSO LIMITING THE IMPACTS TO ANY OF THE PARKING SOLUTIONS. BUT, YOU KNOW, WHEN, WHEN, WHEN MR. ALLEY LOOKED OVER AT ME, THAT WAS TO CONFIRM THAT, YOU KNOW, THE WORK THAT WE'RE DOING ON TENNESSEE LAMAR HUNT THOSE STREETS, WE AREN'T GOING TO BE SHUTTING OFF ANY PARKING LOTS. THOSE ARE JUST IMPACTING STREET PARKING AT THAT LOCATIONS. YEAH, BUT BUT WE WILL HAVE DAVIS CLOSED AT SOME POINT, BUT POTENTIALLY AFTER THE PILOT PROGRAM THAT HE'S TALKING ABOUT. AND IT MAY BE WE MAY WE MAY BE DIRECTING TRAFFIC ONE LANE AT A TIME, YOU KNOW, CONSTRUCTING HALF AT A TIME. SO PARTIAL CLOSURE. WHICH MAY SKEW OUR DATA. YEAH. THAT WILL BE AFTER THE PILOT IS COMPLETED THOUGH. YEAH. THAT'S WHAT I WAS THINKING IS IT WOULD BE NEXT YEAR SOMETIME. YES. GARY. WHY YOU'RE WHILE YOU'RE UP, CAN YOU ADDRESS. THE EXISTING PARKING VERSUS ONCE CONSTRUCTION STARTS AND DEMO STARTS AND A TIME FRAME AND, AND HERE'S WHERE I'M HEADED WITH THIS. WE'VE HAD BUSINESS OWNERS IN DOWNTOWN ALREADY CALLING, RIGHT WITH CONCERNS ABOUT WHAT DO WE DO? WHAT'S IS THERE A PLAN? IS THERE SOMETHING IN PLACE TO HELP NOTIFY OR TO HELP DIRECT CUSTOMERS TO A PARKING LOT TO, TO A GARAGE? OR HOW DO WE HOW DO WE PROCESS THE CLOSURE OF PARKING SPACES IN AND AROUND THE SQUARE PROPER? YEAH. SO THAT QUESTION IS ABOUT THAT LONG AND I APOLOGIZE. YEAH. SO WITH ALL THE DIFFERENT PROJECTS WE'VE DONE IN AND AROUND THE SQUARE, WE'VE DONE VIRGINIA TO THE EAST OF THE SQUARE, WE DID KENTUCKY, WE DID LOUISIANA ON BOTH SIDES OF THE SQUARE. BOTH OF THOSE PROJECTS ARE ALL THOSE PROJECTS INVOLVED A LOT OF COORDINATION WITH ALL THE BUSINESS OWNERS. MAIN STREET WORKED WITH US. WE DID. WE INSTITUTED A THING CALLED COFFEE WITH A CONTRACTOR. EVERY WEEK WE HAVE A MEETING WITH THE CONTRACTOR SO THEY COULD TELL YOU WHAT WAS HAPPENING IN THE NEXT FEW WEEKS. WHAT WERE THE IMMEDIATE IMPACTS, THE INITIAL WEEK. SO A LOT OF COMMUNICATION WILL HAPPEN WHEN WE GO TO CONSTRUCTION ON ALL THESE DIFFERENT PROJECTS. AS THEY START TO IMPACT EITHER RESIDENTS OFF THE SQUARE OR THE BUSINESS OWNERS AROUND THE SQUARE. SO THAT WAS VERY SUCCESSFUL. ANDREW JONES AND HIS TEAM HELPED US FACILITATE THOSE DISCUSSIONS AND WAS VERY SUCCESSFUL. SO WE WILL EMULATE THAT SUCCESS AND THEN ALSO LOOK FOR OPPORTUNITIES TO BUILD ON THOSE COMMUNICATIONS FOR FUTURE PROJECTS. OKAY. VERY GOOD. THANK YOU FOR BEING ACTIVE. MUCH APPRECIATED. ANYONE ELSE? LUCAS. GARY, THANK YOU VERY MUCH, VERY MUCH. NEXT ITEM IS 26-0438. ROADWAY CONDITION ASSESSMENT AND INVESTMENT UPDATE. MR. GILLINGHAM. ALL RIGHT GOOD AFTERNOON MAYOR, CITY COUNCIL RYAN GILLINGHAM, DIRECTOR OF PUBLIC WORKS. I'M HERE THIS AFTERNOON TO PRESENT TO YOU THE 2025 PAVEMENT CONDITION ASSESSMENT AND PLAN. IT WAS JUST A SHORT FOUR AND A HALF YEARS AGO THAT I WAS IN FRONT OF THIS BODY PRESENTING THE LAST PLAN, THE 2021 PAVEMENT CONDITION ASSESSMENT PLAN. IT'S AMAZING HOW TIME FLIES, BUT WE VIEW THIS AS ONE OF THE MOST IMPORTANT CONVERSATIONS THAT WE HAVE WITH CITY COUNCIL TO BE ABLE TO SET A NUMBER OF PRIORITIES FOR THE CITY. WHEN YOU THINK ABOUT THE CITY'S ROADWAYS, THEY ARE THE MOST VISIBLE INFRASTRUCTURE ASSET THAT THE CITY HAS. EVERY RESIDENT, EVERY DAY IS IMPACTED[00:40:02]
BY THE ROADWAYS, WHETHER IT'S DRIVING TO WORK, TAKING YOUR KIDS TO SCHOOL, RECEIVING A DELIVERY. THEY TOUCH THE LIVES OF EVERY CITIZEN. THE ROADS ARE ALSO THE CITY'S MOST VALUABLE ASSET. WHEN WE LOOK AT THE TOTAL REPLACEMENT VALUE FOR THE ROADWAYS, WE'RE TALKING AN ORDER OF MAGNITUDE OF AROUND $4 BILLION. SO THE POLICIES THAT THAT WE IMPLEMENT AS A CITY RELATED TO ROADWAYS ARE REALLY IMPORTANT, WHETHER IT'S PAVEMENT MAINTENANCE, RESURFACING AND PAVEMENT MANAGEMENT, SETTING OUR CAPITAL IMPROVEMENT PROGRAM OR HOW WE FUND THOSE PROJECTS, THEY ALL HAVE AN OUTSIZED IMPACT ON THE CITY. THEY ALSO HAVE A VERY LARGE IMPACT ON THE BUDGET AS WELL. SO WE'RE EXCITED TO BE HERE TODAY. SO BEFORE I GET STARTED, I WANT TO INTRODUCE SOME OF MY TEAMMATES THAT HELPED PUT THIS REPORT TOGETHER, AS WELL AS ARE HERE TO ANSWER ANY QUESTIONS. WE HAVE JEFF MOODY, WHO'S OUR STREET SUPERINTENDENT. KATIE MCKENZIE, OUR ASSISTANT DIRECTOR, AND MEGAN RATLIFF, WHO IS WITH IMS CONSULTANTS. SHE IS THE ENGINEER THAT PUT TOGETHER THIS REPORT, AS WELL AS MEMBERS FROM OUR ENGINEERING TEAM AS WELL. SO WHY DO WE DO A PAVEMENT MANAGEMENT PLAN? WELL, PUT SIMPLY, IT'S REALLY ABOUT COLLECTING DATA. WHAT WE NEED TO KNOW IS WE NEED TO KNOW HOW MANY ROADS WE HAVE. WE NEED TO KNOW WHAT THE CONDITION OF THE ROAD ROADWAYS ARE IN, HOW MUCH IT COSTS TO REPLACE THEM. AND THEN WE USE THAT DATA TO BE ABLE TO DEVELOP CAPITAL IMPROVEMENT PLANS AND, AND TO BE ABLE TO PROVIDE YOU ALL WITH INFORMATION TO BE ABLE TO SET THE POLICY. SO WE DO THESE PLANS AROUND EVERY 3 TO 5 YEARS. SO WHEN YOU TAKE A LOOK AT OUR PAVEMENT CONDITION ASSESSMENT CYCLE, YOU CAN SEE THERE WE'VE DONE A PRETTY GOOD JOB. WE'VE DONE WE DID 1 IN 2012, 2015, 2021 AND 2025. I DO WANT TO SPEND A FEW MINUTES TALKING ABOUT THE 2021 PAVEMENT CONDITION ASSESSMENT REPORT, AS THE CITY COUNCIL SET SOME NEW OBJECTIVES RELATED TO FUNDING. IT WAS ESSENTIALLY A PARADIGM SHIFT IN TERMS OF HOW THE CITY WAS FUNDING ROADWAYS BEFORE. AND SO WHEN YOU CAN WHEN YOU LOOK AT THE FUNDING AND POLICY RELATIONSHIP HERE, YOU CAN SEE IN 2021, WE PRESENTED THE REPORT IN 2023, COUNCIL INCREASED THE FUNDING FOR ROADWAYS. AND LET ME GIVE A LITTLE BIT OF A BACK SWING HERE ON THE ON THIS CHART. WHAT THIS IS SHOWING HERE IS FUNDING FOR EXISTING ROADWAYS. SO THE GREEN REPRESENTS THE GENERAL FUND. ORANGE REPRESENTS BOND FUNDS THAT ARE GOING TOWARDS EXISTING ROADWAYS. AND SO YOU CAN SEE HERE SEE ROUGHLY THIS LINE HERE WHICH IS NOT SHOWING UP. THAT'S OKAY. SO FOR THE PAST THREE YEARS, YOU CAN SEE WE'VE AVERAGED ABOUT $10 MILLION PER YEAR AFTER THE COUNCIL SET A NEW TAX POLICY, WHICH WAS ESSENTIALLY TO FREEZE THE FOUR A AND FOUR B TAXES AT AROUND $40 MILLION. AND THEN ANY INCREMENT OVER THAT $40 MILLION WAS SPLIT EVENLY BETWEEN THOSE TAXING BODIES AND THE ROADWAYS. AND THAT'S REPRESENTED BY THE BLACK AND WHITE STRIPES ABOVE THE ORANGE BOXES THERE. SO THE CITY, AFTER ITS NEW SALES TAX POLICY, INVESTED AROUND 20 TO $23 MILLION PER YEAR IN ITS ROADWAYS. AND THAT'S HAD A BIG IMPACT. AND SO HERE ARE A COUPLE PROJECTS THAT THE CITY HAS DONE WITH THOSE FUNDS. SO ONE OF THE ONES THAT WE TALKED ABOUT THE LAST TIME WE WERE IN FRONT OF COUNCIL A COUPLE OF WEEKS AGO, WAS THE PANEL REPLACEMENTS ON EL DORADO AND VIRGINIA. WE'VE DONE A NUMBER OF NEIGHBORHOOD RECONSTRUCTION PROJECTS AS WELL. WHITE AVENUE SHOWN IN THE PICTURES. THERE IS AN EXAMPLE, AS WELL AS MANY PAVEMENT MAINTENANCE PROJECTS, PANEL REPLACEMENTS AS WELL AS CRACK SEALING ALSO. THIS CHART HERE SHOWS THE OVERALL ROADWAY FUNDING FOR THE CITY. AND SO THIS IS A EXTENDED VERSION OF THE CHART THAT YOU SAW EARLIER. SO LOOKING BACK TO 2018 AND GOING FORWARD TO 2031, THE FIRST THING I WANT TO POINT OUT HERE IS THE RED LINE. SO IF YOU LOOK AT THE BEGINNING OF THE RED LINE, THAT IS WHERE WE SET THE POLICY FOR THE CITY OR WHAT THE COUNCIL SAID AS A POLICY FOR FUNDING INVESTMENTS. SO THE COUNCIL SAID WE WANT TO SPEND AROUND $20 MILLION PER YEAR ON THE ROADWAYS. AND SO YOU CAN SEE THE START OF THAT. AND WE INCREASED THAT AMOUNT PER YEAR BY ABOUT 5%. AND SO THAT'S THE RED LINE GOING FORWARD. AND YOU CAN SEE WE'VE DONE A PRETTY GOOD JOB OF THAT MOVING FORWARD IN YEARS 24 THROUGH 26. LOOKING BEYOND, YOU CAN SEE THERE THE BLUE AND THE THE LIGHT ORANGE COLOR REPRESENT WHAT WE EXPECT TO BE FUTURE CAPITAL IMPROVEMENT PROGRAMS, BUT HAVE NOT YET BEEN FULLY DEFINED BECAUSE WE DON'T KNOW EXACTLY WHAT THE BOND FUNDING WILL BE. THE BLUE AND THE BLACK AND WHITE BOXES REPRESENT FUNDING FOR NEW ROADWAYS. SO AGAIN, ORANGE PLUS THE GREEN REPRESENTS EXISTING ROADWAYS AND THAT WILL BE IMPORTANT LATER IN THE PRESENTATION. SO HERE ARE THE QUESTIONS I WANT YOU TO KEEP IN MIND AS WE'RE TALKING TODAY. SO THE FIRST ONE[00:45:05]
IS WHAT IS THE CONDITION OF THE CITY'S ROADWAYS TWO THROUGH FOUR. WHAT'S THE DESIRED CONDITION? WHEN SHOULD THE CITY MAKE INVESTMENTS AND HOW MUCH HOW MUCH SHOULD THOSE INVESTMENTS BE? AND WE'LL GET WE'LL GET BACK TO THESE QUESTIONS AT THE END OF THE PRESENTATION. SO WHAT DOES THE CITY HAVE IN TERMS OF ITS ASSETS? SO YOU MIGHT REMEMBER THIS SLIDE FROM FOUR AND A HALF YEARS AGO. WE SAID THAT THE CITY HAD AROUND 1700 LANE MILES OF ROADWAY FROM MCKINNEY ALL THE WAY TO NEW YORK CITY. IF YOU PUT THEM ALL TOGETHER. WELL, WE'VE HAD TO EXPAND THAT DUE TO GROWTH. SO NOW WE HAVE AROUND 2000 LANE MILES OF ROADWAY STRETCHING. IF YOU AS THE CROW FLIES FROM MCKINNEY TO BOSTON OR FROM MCKINNEY TO SEATTLE, WE ALSO HAVE A NUMBER, A NUMBER OF OTHER ROADWAYS WITHIN THE CITY FOR WHICH WE DO NOT HAVE JURISDICTIONAL RESPONSIBILITY. THOSE WOULD INCLUDE TXDOT ROADWAYS AT 830 LANE MILES, COLLIN COUNTY AT 180 LANE MILES AND PRIVATE ROADWAYS, 150 LANE MILES. AGAIN, YOU'LL SEE THERE ARE ROADWAY FUNDING IS ABOUT $23 MILLION PER YEAR, SPLIT BETWEEN THE GENERAL FUND AND THE CAPITAL IMPROVEMENTS AND CAPITAL IMPROVEMENT FUND. ONE OF THE CHALLENGES, AND CERTAINLY YOU ALL KNOW THIS VERY WELL, IS THE CITY IS IS VERY FAST GROWING. SO IN THE PAST FIVE YEARS, THE CITY HAS AVERAGED ADDED ABOUT 120 LANE MILES OF ROADWAYS. THAT'S ESSENTIALLY FROM HERE TO WACO. AND THAT PLAYS INTO THE PCI SCORES, WHICH WE'LL TALK A LITTLE ABOUT, ABOUT LATER. SO AT THE BEGINNING, I TALKED ABOUT THE VALUE OF OUR ASSETS.SO WE ESTIMATE THE VALUE IS AROUND $4 BILLION. AND THAT'S USING A REPLACEMENT COST OF AROUND $2 MILLION PER LANE MILE. THE AVERAGE ROADWAY LASTS AROUND 30 TO 50 YEARS, AND THE AVERAGE AGE OF OUR ROADWAY IS AROUND 21 YEARS. WE DO HAVE SOME HEADWINDS, ONE OF WHICH IS I ALREADY SHOWED YOU, WHICH IS WE HAVE A GROWING NETWORK, SO THERE IS MORE ROADWAYS TO MAINTAIN. WE HAVE RISING COSTS, WHICH WE'LL TALK ABOUT LATER, AS WELL AS AGING INFRASTRUCTURE.
SO AS PART OF OUR FIVE YEAR PROGRAM, WE PUT TOGETHER THIS PAVEMENT MANAGEMENT PLAN. SO THIS YEAR WE HIRED THE COMPANY CALLED IMS. AND WHAT'S IMPORTANT HERE IS WHEN WE'RE GOING OUT AND COLLECTING THE DATA, THEY HAVE THIS VAN THAT HAS CAMERAS AND LASERS AND LIDAR. AND WHAT THIS VAN DOES IS IT DRIVES EVERY SINGLE LANE, MILE OF ROAD OR EVERY ROADWAY WITHIN MCKINNEY TO COLLECT INFORMATION, SPECIFIC INFORMATION ABOUT EACH ROADWAY.
AND SO THIS IS AN EXAMPLE HERE OF THE INFORMATION IT COLLECTS. SO IN THE MIDDLE PICTURE YOU CAN SEE THEY HAVE A VIDEO SHOWING THAT THE VAN DRIVING DOWN THE ROADWAY. BUT WHAT I WANT TO DRAW YOUR ATTENTION TO IS THE PICTURE ON THE UPPER RIGHT. SO THE TECHNOLOGY, THE CAMERA SYSTEMS, WHAT IT'S DOING IS IT'S COLLECTING SPECIFIC INFORMATION ABOUT EVERY SINGLE ROADWAY. SO THE BLUE LINES YOU SEE THERE ARE ACTUAL CRACKS IN THE ROADWAY. SO THIS IS TUCKER STREET BETWEEN WADDELL AND WEST STREET. IT ALSO ESTIMATES REPAIRS THAT ARE NEEDED WITHIN THE ROADWAY. SO YOU CAN SEE THE RED BOX THAT'S PATCHING THAT'S NEEDED. SO THEN WHAT HAPPENS IS THAT INFORMATION FOR EACH SEGMENT OF THE ROADWAY IS AGGREGATED TOGETHER. AND THEN WHAT WE GET IS A PCI SCORE FOR EACH INDIVIDUAL ROADWAY, WHICH STANDS FOR PAVEMENT CONDITION INDEX. AND THEN WHAT WE DO IS WE LOOK AT THE ENTIRE NETWORK. SO ALL OF THOSE SCORES ARE ADDED TOGETHER. AND YOU CAN SEE THAT ON THE MAP TO THE LEFT. THE POINT OF THIS SLIDE IS, IS THIS IS A VERY DATA DRIVEN APPROACH THAT WE TAKE FOR EVERY SINGLE ROADWAY. SO A LITTLE BIT ABOUT WHAT IS PAVEMENT CONDITION INDEX SCORE. SO THIS SCORING SYSTEM, BROADLY SPEAKING, GIVES A SCORE TO EACH ROADWAY TO ASSIGN ITS CONDITION. SCORES RANGE FROM 0 TO 100. AND YOU CAN SEE THE CATEGORIES ARE ON THE BOTTOM. ORIGINALLY, PCI SCORES WERE DEVELOPED BY THE ARMY CORPS OF ENGINEERS AS A WAY TO MANAGE AIRFIELDS. THAT HAS EXPANDED SINCE THE 1970S AND IS NOW AN ASTM STANDARDS THAT'S USED ACROSS THE COUNTRY. IT'S IMPORTANT THAT WE USE THE STANDARD. SO FOR A COUPLE REASONS. ONE, SO THAT WE CAN COMPARE OURSELVES TO OTHER COMMUNITIES TO SEE HOW WE'RE DOING IN TERMS OF OUR ROADWAYS. BUT IT'S ALSO IMPORTANT SO THAT WE CAN COMPARE PRIOR REPORTS. SO THE REPORTS THAT WE HAD FROM 2021 AND 2015. SO WE CAN COMPARE THOSE RESULTS TO ONE ANOTHER. AND SO THAT'S THE STANDARD WHICH WE USE. AND SO YOU'LL SEE THESE DIFFERENT COLOR CODING SYSTEMS FURTHER IN THE REPORT. SO I WANT TO SPEND A FEW MINUTES ON THIS SLIDE. THIS IS A ROADWAY DETERIORATION CURVE. AND IT'S IMPORTANT BECAUSE IT ESTABLISHES HOW WE FUND OUR ROADWAYS. SO ON THE VERTICAL AXIS THERE YOU CAN SEE ROADWAY CONDITION. SO AT THE VERY BOTTOM A ZERO IS A ROADWAY THAT HAS FAILED. AT THE TOP IS A BRAND NEW ROADWAY IN EXCELLENT CONDITION. AND ON THE ON THE HORIZONTAL AXIS YOU'LL SEE TIME. SO AS A ROADWAY IS FIRST PUT INTO PLACE, YOU CAN SEE THAT IT STAYS IN VERY GOOD CONDITION. ROADWAYS REACH A CERTAIN POINT WHERE THE DETERIORATION ACCELERATES AND DECLINES UNTIL WHICH POINT IT NEEDS TO BE RECONSTRUCTED. I WANT TO DRAW YOUR ATTENTION TO
[00:50:03]
THE GREEN LINES THERE THAT ARE CALLED OUT AS PREVENTATIVE MAINTENANCE. WHAT THE CITY CAN DO IS IT CAN INVEST ITS MONEY IN PREVENTATIVE MAINTENANCE, REHABILITATION TO BE ABLE TO EXTEND THE LIFE OF THAT ROADWAY. THE IMPORTANT PART OF THIS SLIDE HERE IS THAT THE COST BETWEEN PREVENTATIVE MAINTENANCE AND RECONSTRUCTION IS SIGNIFICANTLY DIFFERENT. SO AT CERTAIN POINTS IN THE LIFE CYCLE OF A ROADWAY, THE CITY CAN INVEST MONEY TO BE ABLE TO EXTEND THE LIFE OF THE ROAD. THE MOST COST EFFECTIVE WAY FOR A CITY TO BE ABLE TO EXTEND THE LIFE OF THE ROADWAY IS BY DOING THE PREVENTATIVE MAINTENANCE. IT'S MUCH MORE EXPENSIVE, AND WE'LL GET INTO ACTUAL NUMBERS LATER TO RECONSTRUCT A ROADWAY. SO IN THIS PARTICULAR SLIDE, THESE ARE ACTUAL EXAMPLES OF SOME OF THE DATA THAT WE RECEIVED FROM IMS THIS YEAR. SO ON THE FAR LEFT HAND SIDE, YOU CAN SEE PRESERVATION MOVING ALL THE WAY TO A STREET THAT'S IN VERY POOR CONDITION, STARTING ON THE LEFT HAND SIDE. THIS IS JUST FOR CONCRETE STREETS. YOU CAN SEE A STREET THERE THAT'S IN EXCELLENT CONDITION. AND WHAT I WANT TO NOTE HERE IS, IS THAT THE ESTIMATED COST TO PERFORM MAINTENANCE ON THAT STREET IS ROUGHLY $0.25 TO A DOLLAR. AS WE MOVE TO THE RIGHT, THERE ARE DIFFERENT REHABILITATION STRATEGIES THAT ARE IMPLEMENTED. AND GENERALLY WHAT WE'RE TALKING ABOUT IS PATCHING. SO THINK OF THINK ABOUT LIKE THE PROJECT ON EL DORADO IN VIRGINIA. AS WE MOVE TO THE RIGHT, WE GET TO A STREET THAT IS IN NEED OF RECONSTRUCTION. AND SO WHAT I WANT TO DRAW YOUR ATTENTION TO THERE IS THE ESTIMATED COST TO RECONSTRUCT A ROADWAY IS AROUND $30 PER SQUARE FOOT. SO AS WE MOVE FROM LEFT TO RIGHT, YOU CAN SEE THE COST OF MAINTENANCE AT A DOLLAR PER SQUARE FOOT AND THE COST TO RECONSTRUCT AT $30 A SQUARE FOOT, IT'S ABOUT 30 TIMES MORE EXPENSIVE. AND SO THAT IN TERMS OF THE PREVIOUS GRAPH, YOU CAN SEE THE IMPORTANCE OF GETTING IN AND DOING THE PREVENTATIVE MAINTENANCE AT THE RIGHT TIME. IT'S DOING THE RIGHT TREATMENT AT THE RIGHT TIME. THIS IS A VERY SIMILAR CHART HERE, SHOWING THE SAME INFORMATION EXCEPT FOR ASPHALT ROADWAYS. THE ONLY DIFFERENTIATION HERE REALLY IS THAT FOR MAJOR REHABILITATION, WE'RE TALKING ABOUT WHAT WE CALL GRIND AND RESURFACE, WHERE WE TAKE OFF A LAYER OF ASPHALT AND WE PUT BACK DOWN A NEW LAYER FOR DRIVABILITY. BUT AT SOME POINT YOU REACH THE VERY POOR CONDITION AND THE ROADWAY NEEDS TO BE REPLACED. ALL RIGHT, SO SOME OF THE DATA FROM OUR REPORT. SO WHEN WE LOOK AT OUR OVERALL NETWORK, MAJOR TAKEAWAY HERE IS THAT 92% OF THE ROADWAYS WITHIN MCKINNEY ARE CONCRETE. AROUND 8% ARE ASPHALT.WE ALSO CATEGORIZE OUR ROADWAYS BY THE FUNCTIONAL CLASSIFICATION. SO WE HAVE LOCAL ROADWAYS THAT GENERALLY FRONT HOMES. EXAMPLES INCLUDE KENTUCKY AND CHESTNUT. WE HAVE COLLECTOR ROADWAYS. SO LOCAL ROADWAYS TYPICALLY FEED INTO COLLECTORS. SO VIRGINIA STREET EAST OF 75 10TH STREET ARE EXAMPLES. AND THEN FINALLY ARTERIAL STREETS LIKE EL DORADO AND HARDIN. AND SO YOU CAN SEE GENERALLY HOW THE QUANTITIES OF LANE MILES ARE BROKEN DOWN BY FUNCTIONAL CLASSIFICATION AS WELL. SO IN TERMS OF THE CONDITION OF OUR OUR ROADWAY NETWORK. SO THIS IS AGGREGATING ALL OF OUR STREETS TOGETHER, LOOKING AT HOW THEY'RE DISTRIBUTED FOR BOTH CONCRETE AND ASPHALT. FIRST, LET'S TALK ABOUT THE BLUE. THE BLUE REPRESENTS OUR OUR CONCRETE STREETS. AND YOU CAN SEE THAT GENERALLY SPEAKING, THE CONCRETE STREETS ARE IN VERY GOOD CONDITION. THIS IS LARGELY RELATED TO HOW THE CITY WAS DEVELOPED OVER TIME. BUT YOU CAN SEE THAT THE MAJORITY OF STREETS ARE IN THE GOOD, VERY GOOD AND EXCELLENT CONDITION FOR THE ASPHALT STREETS. IT TELLS A LITTLE BIT OF A DIFFERENT STORY. YOU CAN SEE THAT THE AVERAGE STREET CONDITION FOR ASPHALT IS IN THE VERY POOR, POOR AND MARGINAL CATEGORIES. I THINK ONE IMPORTANT POINT HERE IS REMEMBERING THE LAST SLIDE, THAT ONLY 8% OF OUR NETWORK ARE ASPHALT STREETS. HOWEVER, THOUGH THE MAJORITY OF ASPHALT STREETS ARE ARE OUR OLDEST STREETS THAT ARE CENTERED AROUND THE DOWNTOWN AREA. AND WE'LL SHOW A MAP OF THAT INFORMATION HERE LATER. SO THIS SLIDE IS A SLIDE PULLED DIRECTLY FROM THE 20 2021 PAVEMENT ANALYSIS REPORT THAT WE PRESENTED TO YOU LAST TIME. WHAT THIS IS SHOWING IS THE AVERAGE PCI SCORE FOR EVERY ROADWAY SEGMENT, AND IT IS THE AVERAGE OF ALL OF THOSE SCORES PUT TOGETHER. SO IN 20 2012, YOU CAN SEE OUR AVERAGE PCI SCORE WAS IN 87. 2015 IS IN 82. 2021 IS A 71. THIS IS JUST ONE MEASURE FOR US TO BE ABLE TO ASSESS THE CONDITION OF OUR STREETS. SO THE NEXT LOGICAL QUESTION IS WHAT WAS OUR CONDITION THIS YEAR? IT WAS A 73, SO WE TICKED UP TWO POINTS ON OUR AVERAGE PCI SCORE. HOWEVER, THOUGH, THAT DOESN'T TELL THE FULL STORY ABOUT WHAT'S HAPPENING WITH OUR NETWORK. IF WE LOOK AT THE SAME ROADS THAT WERE SURVEYED IN 2021 AND COMPARE THOSE TO THE SAME ROADS THAT WERE SURVEYED IN 2025, WE'LL SEE THAT OUR PCI SCORE ACTUALLY DROPS TO A 68. SO A LOT OF THE NEW ROADS WERE BRINGING THAT UP THAT THAT HAD
[00:55:06]
BEEN INSTALLED OVER THE LAST FIVE YEARS. REMEMBER THE NUMBER 68 BECAUSE WE USE THAT WHEN WE LOOK AT THE DIFFERENT FUNDING MODELS THAT WILL BE PRESENTED LATER. SO HERE'S THE MAP THAT I SPOKE ABOUT. WHAT YOU SEE HERE IS, AND WHAT I WANT YOU TO DO IS TO PULL YOUR EYE AWAY FROM THE MAP. YOU CAN LOOK AND YOU CAN SEE, GENERALLY SPEAKING, THAT THE ROADWAYS WITH THE LOWEST PCI SCORES ARE IN THE OLDEST AREAS OF THE CITY. GENERALLY SPEAKING, THAT THOSE ARE ASPHALT ROADWAYS AS WELL. HOWEVER, THOUGH, WHAT YOU ALSO SEE AS THE CITY DEVELOPED TO THE WEST, GENERALLY GOING ALONG EL DORADO HEADING WEST, YOU CAN SEE THAT THOSE ROADWAYS ARE STARTING TO GET INTO THE LOWER PCI SCORES, THE YELLOWS AND THE REDS AS WELL. ONE OF THE OTHER IMPORTANT PARTS TO TALK ABOUT IS WHEN WE'RE TALKING ABOUT HOW THE CITY WAS DEVELOPED, IS THAT IN THE FUTURE, THE CITY MAY OR THE CITY WILL HAVE A CHALLENGE, AS MANY OF THE ROADWAYS WERE ALL BUILT AROUND THE SAME PERIOD. AND SO YOU COULD EXPECT THE LIFE CYCLE OF THOSE ROADWAYS IN TERMS OF WHEN THEY'RE DETERIORATING, WHEN THEY NEED PREVENTATIVE MAINTENANCE, AND WHEN THEY'RE GOING TO BE DUE FOR REPLACEMENT TO OCCUR AT AROUND THE SAME TIME. BUT THERE'S SOME VERY POSITIVE NEWS AS WELL. ONE OF THE IMPORTANT PARTS HERE, IF YOU LOOK AT THE FAR LEFT HAND SIDE, IS THAT 87% OF OUR NETWORK IS IN EXCELLENT, VERY GOOD AND GOOD CONDITION. NOW THAT'S HEAVILY WEIGHTED TOWARDS NEWER ROADS THAT HAVE BEEN DEVELOPED. BUT BY NATIONAL STANDARDS THIS IS PRETTY GOOD. IT'S 80%, 87% OF THE NETWORK.THE TWO CHARTS ON THE RIGHT HAND SIDE BREAK THEM DOWN BY ASPHALT AND CONCRETE. AND SO YOU CAN GENERALLY SEE WHAT WE WERE TALKING ABOUT EARLIER, SHOWN IN A DIFFERENT WAY THAT OUR ASPHALT STREETS ARE MORE IN NEED OF REPAIR. WHILE IT IS IMPORTANT TO SAY THAT 87% OF OUR NETWORK IS IN GOOD CONDITION, IF YOU'RE ONE OF THE RESIDENTS THAT HAS ONE OF THE STREETS THAT'S IN THE FAILED CATEGORY, YOU'RE PROBABLY GOING TO WANT TO TALK ABOUT THAT PARTICULAR STREET THAT'S IN FRONT OF YOUR HOUSE. CERTAINLY, THAT'S WHAT WE HEAR. THIS IS ANOTHER SLIDE THAT WE SHARED WITH YOU IN 2021. SO WHAT THIS IS SHOWING HERE IS WHAT THE WHAT THE DATA MODELS ALLOW US TO DO IS TO PREDICT WHAT THE FUTURE PCI SCORES IN THE CITY WILL BE BASED ON DIFFERENT FUNDING OPTIONS. AND SO WHAT I WANT TO TALK ABOUT IS THAT THE CITY COUNCIL SET AS A POLICY SCENARIO NUMBER FIVE, WHICH IS INVESTING AROUND $20 MILLION PER YEAR. SO IF WE LOOK AT WHAT THIS MODEL PREDICTED FIVE YEARS AGO, YOU'LL SEE THAT THE PRIOR MODEL PREDICTED THAT WE WOULD BE AT ABOUT A 68 FOR THE EXISTING ROADWAYS. AND IF YOU REMEMBER FROM MY PRIOR SLIDE, THAT'S EXACTLY WHERE WE'RE AT. WHERE WE ARE AT IS AROUND A 68.
SO THAT'S THIS PROVIDES VALIDITY TO THE MODEL IN TERMS OF WHAT WE'RE ESTIMATING FOR FUTURE PCI SCORES. WHAT THE MODEL ALSO DOES. SO REMEMBER THE SLIDE THAT I WAS TALKING ABOUT WHERE WE WERE SHOWING THE PICTURE IN THE UPPER RIGHT HAND CORNER WHERE WE HAD THE INDIVIDUAL CRACKS AS WELL AS PATCHING IDENTIFIED. WHAT THE MODEL ALSO DOES IS IT LOOKS AT, OKAY, IF WE TOOK ALL OF THOSE ROADWAYS TODAY AND WE ADDED UP ALL OF THE MAINTENANCE THAT'S NEEDED, THIS IS HOW THE VALUE OF THAT MAINTENANCE IS BROKEN DOWN WITHIN THE CITY. YOU CAN SEE ON THE RIGHT HAND SIDE THAT WE HAVE A TABLE THERE SHOWING HOW THE CITY FUNDS ITS CURRENT ROADWAYS. SO WE SPEND AROUND $18 MILLION FOR THE RECONSTRUCTION, WHICH IS THE RED PART OF THE PIE CHART. AND WE SPEND ABOUT $5 MILLION ON MAINTENANCE. WHAT I WANT TO TALK A LITTLE BIT ABOUT HERE IS HOW PAVEMENT ENGINEERS LOOK AT THIS, AND MAYBE HOW DIRECTORS OF PUBLIC WORKS LOOK AT IT, AND MAYBE HOW CITY COUNCILS LOOK AT THIS INFORMATION. SO ONE OF THE ONE OF THE THINGS THAT PAVEMENT ENGINEERS WILL RECOMMEND, AND THAT'S WHAT YOU SEE IN THERE IN THE ANALYSIS, WHEN I WAS SHOWING THE DEGRADATION CURVES, IS THAT THE MOST EFFECTIVE USE OF YOUR MONEY IS SPENDING IT ON THE YELLOW AND GREEN AREAS, BECAUSE THAT'S WHERE YOU CAN EXTEND THE LIFE OF THE PAVEMENT AT THE LOWEST COST. HOWEVER, THOUGH, FROM A PRACTICAL STANDPOINT, THE CITY NEEDS TO BE INVESTING IN ITS ROADWAYS THAT ARE THE WORST CONDITION.
SO IT'S REALLY A POLICY THAT IS SET BY COUNCIL TO LOOK AT WHERE THAT BALANCE IS, BETWEEN HOW MUCH MONEY SHOULD WE BE SPENDING ON RECONSTRUCTION AND HOW MUCH MONEY WE SHOULD BE SPENDING ON MAINTENANCE ACTIVITIES. AND THERE'S NO RIGHT ANSWER, BUT WE'RE HAPPY TO TALK ABOUT THAT MORE IF NEEDED. ANOTHER MEASURE BY WHICH WE ASK OURSELVES HOW WE'RE DOING IS, IS THE NUMBER OF CITIZEN SERVICE REQUESTS THAT WE RECEIVE FOR PAVEMENT REPAIRS. SO YOU CAN SEE OVER THE LAST FOUR YEARS, THERE'S THE NUMBER OF SERVICE REQUESTS THAT WE'VE RECEIVED. YOU CAN SEE THAT THEY'RE INCREASING. I THINK IT'S IMPORTANT TO POINT OUT THAT THIS IS A MULTI-VARIABLE ISSUE HERE. THERE'S LIKELY SOME INCREASE
[01:00:05]
RELATED TO DECREASING PAVEMENT CONDITION. WE'VE ALSO MADE IT EASIER FOR RESIDENTS TO BE ABLE TO REACH OUT TO US, TO BE ABLE TO GIVE US THOSE REQUESTS. AND THIRD, THERE'S MORE RESIDENTS SO THAT WE WE WOULD EXPECT MORE REQUESTS FROM THAT. THE POINT HERE OF THIS IS TO SAY THAT PEOPLE ARE REACHING OUT TO US FOR THESE PAVEMENT REPAIRS, AND I'M SURE THAT THEY'RE REACHING OUT TO YOU AS WELL. IN TERMS OF. ONE OF THE OTHER HEADWINDS THAT WE TALKED ABOUT IS THAT OUR COSTS ARE RISING. SO WHEN WE LOOK AT THIS CHART, THIS IS ACTUAL FROM ACTUAL BID BID PROJECTS WITHIN THE CITY OF MCKINNEY. YOU CAN SEE FROM 2020 THAT OUR COST FOR REPLACING CONCRETE PER SQUARE YARD HAS ROUGHLY DOUBLED. SO OUR BUYING POWER GOES DOWN. AND THAT'S BEEN A SIGNIFICANT CHALLENGE AS OUR MONEY DOES NOT GO AS FAR. SO THIS IS THE MODEL FOR 2025.THE FIRST THING I WANT TO NOTE HERE IS THAT WE'RE PROVIDING THREE OPTIONS. AND THIS IS VERY SIMILAR TO THE GRAPH THAT WE SHOWED FOR 2021. THE GREEN LINE REPRESENTS THE EXISTING CURRENT BUDGET AT $23 MILLION PER YEAR. AND THEN THE NEXT LINE WE SET AS IF THE CITY WANTED TO KEEP THE SAME PCI SCORE IN FIVE YEARS, WHAT WOULD THE FUNDING BE NEEDED FOR THAT SCENARIO? AND WHAT YOU CAN SEE THERE IS THAT IT WOULD BE AROUND $44 MILLION PER YEAR, AND THEN WE SET ANOTHER TARGET IN BETWEEN THOSE TWO. THE MOST IMPORTANT PART OF THIS SLIDE IS THE FOLLOWING, WHICH IS THE SLOPE OF THE LINE IS GOING DOWN. WHAT THAT MEANS IS THAT THE RATE OF DETERIORATION OF THE CITY'S ROADWAYS IS EXCEEDING THE RATE OF REINVESTMENT. THERE ARE SOME OTHER NUANCED INFERENCES BETWEEN THE SLIDE THAT WE SHOWED BEFORE. THE FIRST ONE IS THE THE PRIOR STUDY WENT OUT TEN YEARS. THIS STUDY ONLY GOES OUT FIVE YEARS. THE. THE CURRENT CONSULTANT BELIEVES THAT THE INFORMATION FOR YEARS FIVE THROUGH TEN IS NOT AS PREDICTABLE, AND THEREFORE THEY THINK THAT THE MODEL IS BETTER SUITED TO A FIVE YEAR TIMELINE.
AND SO THAT'S WHAT YOU SEE HERE. ADDITIONALLY, WE CHANGED THE THE VERTICAL SCALE SO THAT WE COULD DRAW OUT THE DIFFERENCES BETWEEN 23,000,040 AND 44 MILLION, JUST SO YOU COULD SEE THE ROUGH DIFFERENCES BETWEEN THE PCI DROP. AND SO WHAT THAT MEANS IS THAT ROUGHLY $10 MILLION PER YEAR EQUALS A ONE PERCENTAGE POINT INCREASE OR DECREASE, DEPENDING ON WHICH DIRECTION YOU'RE GOING. SO WE TALKED ABOUT THAT. SO NOW WE'RE BACK TO THE KEY QUESTIONS FOR DISCUSSION THAT WE'RE HERE TO TO, TO HELP ANSWER WHAT IS THE DESIRED CONDITION OF THE CITY'S ROADWAYS. WHEN SHOULD THE CITY MAKE INVESTMENTS AND HOW MUCH MONEY SHOULD THE CITY BE INVESTING? SO WITH THAT, WE WILL STAND FOR ANY QUESTIONS. RYAN. THANK YOU. I DID HAVE A QUESTION ON ONE OF YOUR LAST SLIDES. YOU TALKED ABOUT REPAIR SERVICE CALLS OR REQUESTS YOU HAD RECEIVED FROM CITIZENS. YEAH. ARE YOU ABLE TO TRACK WHERE THOSE COME FROM? ABSOLUTELY. WE HAVE A MAP THAT SHOWS THAT AND WE'D BE HAPPY TO SHARE THAT. YEAH. ANY IDEA WHAT THAT SHOWED IT IS? IT IS ALL OVER THE CITY. YOU KNOW, WE RECEIVE REQUESTS FOR POTHOLE REPAIRS AND PATCHING THAT THAT IS SPREAD ALL OVER. NOW, CLEARLY IT'S GOING TO BE ON ROADWAYS THAT ARE OLDER, GENERALLY SPEAKING, BUT ALL ROADWAYS MAY NEED SOME KIND OF MAINTENANCE. BUT NEWER NEIGHBORHOODS, WE TYPICALLY DON'T RECEIVE THOSE TYPES OF REQUESTS. MORE LIKE EL DORADO, VIRGINIA, RIGHT. A HIGHER RATE OF SPEED. YEAH. WE RECEIVE REQUESTS THROUGHOUT THE ENTIRE CITY FOR SIDEWALK REPAIRS FOR FOR POTHOLE PATCHING. IT IS WHEN YOU LOOK AT THE MAP, YOU'LL SEE THAT THE DOTS ARE SPREAD OUT OVER THE ENTIRE CITY.
IT IS SOMETHING THAT THAT WE TRACK, BUT WE ALSO GO OUT OURSELVES TO BE ABLE TO LOOK AT WHERE REPAIRS ARE NEEDED. IT'S JUST ONE ADDITIONAL MEASURE OF WHO'S REACHING OUT TO US. OUR GOAL, ONE OF OUR GOALS IS TO MAKE SURE THAT WE'VE MADE THE PROCESS EASY FOR PEOPLE TO BE ABLE TO SUBMIT THOSE, WHETHER THEY'RE CALLING US OR BEING ABLE TO SUBMIT THOSE ONLINE. WE WANT TO MAKE SURE THAT THAT PROCESS IS EASY. MR. MAYOR, I WOULD JUST SAY, IF I COULD ADD, WE HAD THIS DISCUSSION INTERNALLY WHEN WE PREPARED THE PRESENTATION. THIS SLIDE, WHILE HELPFUL AND INFORMATIVE, IS NOT NECESSARILY INDICATIVE THAT THINGS ARE GETTING THAT MUCH WORSE, THAT WE'RE GETTING THAT MANY MORE REPORTS. IT IS EASIER FOR PEOPLE TO REPORT AND WE WANT IT TO BE. WE WANT PEOPLE TO HAVE FAIRLY EASY OPTIONS FOR REPORTING ISSUES. SO AS WE KICKED OFF OUR PROGRAM, OUR NEW REPORTING SYSTEM BACK IN 22, IT WASN'T THE UPTAKE WASN'T AS MUCH. THE ADOPTION RATE WASN'T AS MUCH AS IT IS NOW. SO THAT DOES SKEW THE NUMBERS A LITTLE
[01:05:03]
BIT. AND I WOULD JUST POINT THAT OUT. ALL RIGHT. GOOD POINT. ANYONE ELSE OTHER COMMENTS.I'VE GOT SOME. THE WORK THAT WE'RE DOING NOW WE SHOW IT AS AS KIND OF A FINANCIAL COMMITMENT. BUT I DOUBT ANY OF THE ROADWAY CONDITIONS ARE ACCOUNTED FOR IN THE MAPS OR IN THE PCI SCORES. SO, YOU KNOW, WE'VE GOT PROJECTS ALL OVER OLD MCKINNEY WITH $100 MILLION IN BOND FUNDS. THAT'S NOT GOING TO BE IN THE PCI SCORES, BECAUSE THOSE ROADWAY PROJECTS ARE CURRENTLY UNDERWAY OR CURRENTLY IN DESIGN OR THINGS LIKE THAT. THAT'S CORRECT. WHAT I WOULD REFER TO THIS AS IS A IT IS A DYNAMIC SYSTEM, RIGHT? SO THE ROADWAYS, WE'RE CONSTANTLY REPAIRING ROADWAYS. BUT THE OTHER PART IS ROADWAYS ARE ALSO GETTING OLDER. SO THERE'S DEGRADATION THAT'S GOING ON WITHIN THOSE ROADWAYS. SO IT IS IT THE BEST WAY TO DESCRIBE IT IS THAT IT IS A SNAPSHOT. AND IT WAS TAKEN AUGUST, SEPTEMBER OF 2025. SO THE SNAPSHOT THAT YOU SEE IN THAT MAP IS FROM THAT DATE. YEAH. BECAUSE THERE'S A LOT OF IF YOU LINE UP OUR CIP MAP AGAINST THAT. YEAH, THERE'S A LOT OF PROJECTS THAT ARE GOING ON THAT ARE NOT PART NOT TAKEN INTO ACCOUNT. THAT'S EXACTLY RIGHT. AND THIS IS A TOOL WHICH I SAID AT THE VERY BEGINNING THAT WE USE VERY HEAVILY ENGINEERING AND PUBLIC WORKS COORDINATE ON. WE USE A DATA DRIVEN APPROACH, AND PCI SCORES IS ONE OF THE IS A VERY IMPORTANT FACTOR THAT WE USE WHEN LOOKING AT IDENTIFYING THE CAPITAL IMPROVEMENT PROGRAM FOR THE COMING YEARS. I GOT A FOLLOW UP QUESTION ON THAT. IF I REMEMBER CORRECTLY, WE HAVE MULTIPLE FACTORS THAT DETERMINE WHAT PRIORITIZES, WHERE, WHAT FUNDING GOES AND WHAT DIRECTION, AND ONE OF THEM IS USE OF A ROAD OR ONE OF THEM IS IS IN ONE OF THOSE IS PCI. BUT WE SEEM TO KIND OF LET THE, THE ROADS THAT AREN'T USED VERY MUCH FILTER DOWN TO THE BOTTOM. AND WE REDO THE ROADS. EL DORADO AND VIRGINIA RISE TO THE TOP PRETTY QUICK IN TERMS OF, OF THIS THIS KIND OF OVERALL.
APPROACH TO DETERMINING WHERE TO PUT FUNDS. IT FEELS LIKE THE $100 MILLION IS GOING TO BE A DROP IN THE BUCKET FOR WHAT WE'RE GOING TO NEED AT SOME POINT DOWN THE ROAD. WHEN THAT BUBBLE MOVES DOWN, LIKE YOU SHOWED THE ASPHALT ROADS, THE PERCENTAGE OF NETWORK THAT THEY MAKE UP. YOU KNOW, WE LOOK AT WHAT ROADWAYS ARE, WE'RE TALKING ABOUT WHERE THOSE ARE SCORED. LIKE ULTIMATELY, WE'RE NOT TALKING ABOUT A WHOLE LOT OF ROADS, BUT IT IS A WHOLE LOT OF RED ON THAT MAP. THE, THE, THE DOLLARS NEED TO BE IN THAT MAINTENANCE NUMBER FOR A LONG TIME. BUT IF WE'RE NOT DOING IN THAT MAINTENANCE NUMBER, THEN THAT, THAT THAT'S GOING TO BRING A BIG BONDING NUMBER TO. I MEAN, WE'RE, I GUESS ANOTHER WAY TO SAY THAT IS WE'VE GOT A HUGE LIABILITY ON OUR BALANCE SHEET THAT'S GOING TO COME DUE IN 25 YEARS OR SOMETHING, OR MAYBE TEN YEARS IN EL DORADO. HOW DO WE ARE WE PREPARED FOR THAT? AND. YOU KNOW, YOU SHOW THESE DIFFERENT FUNDING SCENARIOS, THE 33 AND 44 MILLION. IS IS THAT ENOUGH? RIGHT. WELL, LET ME LET ME GO THROUGH A COUPLE OF YOUR COMMENTS AS AS I WAS TRYING TO MAKE NOTES HERE WHILE YOU WERE TALKING. THE FIRST IS IN TERMS OF HOW WE GO ABOUT DECIDING CAPITAL IMPROVEMENT ROADS, YOU KNOW, DIFFERENT FUNCTIONAL CLASSIFICATIONS. WHAT WE HAVE IS WE HAVE DIFFERENT BUCKETS WITHIN OUR CAPITAL IMPROVEMENT PROGRAM, WHERE WE LOOK AT DIFFERENT TYPES OF FUNCTIONAL CLASSIFICATION STREETS TO BE ABLE TO MAKE SURE THAT WE'RE PUTTING SOME MONEY TOWARDS LOCAL NEIGHBORHOOD ROADWAYS, WE'RE PUTTING OTHER MONEY TOWARDS ROADWAYS THAT NEED TO BE RECONSTRUCTED. AND SO WE'RE TRYING TO BALANCE THAT BETWEEN NOT PUTTING ALL YOUR MONEY ON AN ARTERIAL ROADWAY AND NO MONEY TOWARDS LOCAL. IT IS IT IS A BALANCE. THE OTHER THE OTHER PART IS, IS, WAS, WAS PART OF YOUR STATEMENT OR COMMENT WAS ABOUT HOW DO WE USE THIS DATA TO BE ABLE TO DECIDE WHICH PROJECT, THE ACTUAL, WHICH PROJECT GETS SELECTED, AND THE ENGINEERING AND PUBLIC WORKS TEAMS TAKE A VERY DATA DRIVEN APPROACH BECAUSE NOT ONLY ARE WE USING PCI INFORMATION, BUT WE'RE ALSO LOOKING AT THE UTILITIES UNDER THE GROUND AND TRYING TO FIGURE OUT IF THOSE NEED TO BE FIXED.
WE LOOK AT TRAFFIC VOLUME, WE LOOK AT ADJACENCY TO PARTICULAR USES. WE WE ALSO TAKE INTO ACCOUNT DEVELOPMENT CONSIDERATIONS. IS THERE SOMETHING ELSE GOING ON IN IN
[01:10:03]
THE AREA THAT NEEDS TO BE LOOKED AT. SO THERE'S A WHOLE HOST OF FACTORS THAT WE TRY TO PROVIDE A REALLY MATRIX TO BE ABLE TO MAKE THOSE SELECTIONS SO THAT WE'RE WE'RE WE'RE HITTING THE RIGHT ROADWAYS THAT NEED TO BE DONE AT THE RIGHT TIME. CAN I RESPOND TO THAT REAL QUICK? YEAH, SURE. SO IF THAT'S THE MATRIX THAT WE'VE EMPLOYED FOR, YOU KNOW, LET'S SAY LONGER THAN YOU AND I HAVE BEEN HERE IN FIVE YEARS, WE STILL END UP WITH A MAP FULL OF RED IN ONE AREA. ARE WE, ARE WE ADDRESSING ROADWAYS IN THE RIGHT WAY, OR ARE WE GOING TO CONTINUE THAT MATRIX AND SEE, YOU KNOW, KIND OF THE SAME THING IN EL DORADO, THE SAME THING IN BECAUSE BECAUSE WE SEEM TO TO DOWNPLAY SOME THINGS AND LET THEM GET TO FAILING OR POOR BEFORE WE, WE, WE TOUCH THEM. AND I GUESS IS THAT A, IS THAT A FACTOR OF THE, THE MATRIX, OR IS THAT JUST A FACTOR OF IT'S GOING TO HAPPEN ANYWAY. I WOULD SAY HOW WE SELECT THE PROJECT IS PROJECTS IS SOMEWHAT DOWNSTREAM FROM. I THINK YOUR LARGER QUESTION. I THINK THAT YOU HIT THE NAIL ON THE HEAD WHEN YOU WHEN YOU WERE TALKING ABOUT THE BALANCE BETWEEN THE AMOUNT OF MONEY THAT WE SPEND ON MAINTENANCE AND THE AMOUNT OF MONEY THAT WE SPEND, SAY, ON RECONSTRUCTION, THERE IS A BALANCE THERE, RIGHT? AND, YOU KNOW, THIS GOES TOWARDS THE FACT OF, YOU KNOW, THE MOST EFFICIENT DOLLARS THAT WE SPEND WILL BE ON MAINTENANCE BECAUSE THEY CAN EXTEND THE LIFE OF THAT PAVEMENT. HOWEVER, THOUGH THERE'S A THERE'S THERE'S ALSO THE PART OF YOUR COMMENT, WHICH IS WE CAN'T IGNORE THOSE ROADWAYS THAT NEED TO BE RECONSTRUCTED. AND SO WE WORK VERY HARD TO TRY TO ACHIEVE THAT BALANCE, TO BE ABLE TO TO DO BOTH. IMPORTANT TAKEAWAY FROM THIS PIE CHART IS THAT WHEN WE LOOK AND WE USE THE PAVEMENT MANAGEMENT STUDY TO LOOK AT WHAT WHAT MAINTENANCE IS NEEDED, THE FAR MAJORITY OR THE THE LARGEST AMOUNT OF NEED WITHIN THE CITY IS IN THAT MAINTENANCE CATEGORY, RIGHT? YOU KNOW, ULTIMATELY, IN MY OPINION, IT IS A IT IS A POLICY DECISION SET BY COUNCIL ABOUT HOW TO BE ABLE TO THE AMOUNT OF FUNDING, AS WELL AS ANY PARTICULAR POLICY ON IT MIGHT HAVE ON WHERE TO SPEND THAT FUNDING. AND THEN IT'S UP TO STAFF TO BE ABLE TO IMPLEMENT THAT BASED ON THOSE PARTICULAR POLICY STATEMENTS. BUT IN THIS PARTICULAR CASE, WHAT WE'RE WHAT WE'RE SHOWING YOU HERE IS THE DATA ASSOCIATED WITH THE PAVEMENT MANAGEMENT STUDY TO SAY THERE'S QUITE A BIT OF MAINTENANCE AT MAINTENANCE WORK OUT IN THE CITY'S NETWORK THAT NEEDS TO BE DONE. IF WE SPEND MONEY ON THAT MAINTENANCE, IT WILL EXTEND THE LIFE OF THOSE ROADWAYS. IF WE DON'T DO THE MAINTENANCE, THEN WE GO BACK TO THE ORIGINAL CURVE THAT WE'RE SKIPPING OUT ON THOSE STEPS WHERE WE'RE PUSHING OUT THAT MAINTENANCE CURVE, AND THE ROADWAYS WILL EVENTUALLY DETERIORATE AT A FASTER RATE. IF WE ARE NOT DOING THAT PREVENTATIVE MAINTENANCE. YEAH. CAN CAN YOU GO BACK TO THE BAR GRAPH THAT SHOWS THE DIFFERENT WHAT WE'RE SPENDING ON GENERAL MAINTENANCE, WHAT WE'RE SPENDING ON BOND, WHAT'S COMING FROM THE CDC. BECAUSE I GUESS I HEAR WHAT YOU'RE SAYING IN TERMS OF WE NEED TO BE SPENDING THE MOST AMOUNT OF OUR MONEY ON MAINTENANCE, BUT THAT THAT DOESN'T SEEM WHAT WE'RE DOING IN THE BAR GRAPH HERE. AND I FEEL LIKE WE'VE GOTTEN INTO THIS SITUATION WHERE WE HAVE TO HAVE LARGE LEVEL OF BOND RECONSTRUCTION DOLLARS IN THERE, BECAUSE DID WE GET INTO THAT SITUATION BECAUSE OUR MATRIX IS MESSED UP? DID WE GET IN THAT SITUATION BECAUSE WE HAVEN'T HISTORICALLY PUT THE RIGHT MONEY TOWARDS THIS, BUT WE'RE SPENDING IN 24, 25, 26 AND WELL INTO THE FUTURE. WE'RE PROJECTING TO SPEND, YOU KNOW, 2 OR 3 TIMES ON RECONSTRUCTION THAN WE ARE ON MAINTENANCE. AND YOU'RE SAYING THAT'S NOT IDEAL.WE WANT TO BE SPENDING ON THE MAINTENANCE. BUT YEAH, IT IS A, IT IS A FINANCIAL CONSIDERATION, I WOULD SAY. YOU KNOW, THE CITY, IT'S IT'S RELATIVE MAINTENANCE BUDGET IS, IS DYNAMIC IN THAT IT'S GOING TO CHANGE OVER TIME, ESPECIALLY GIVEN HOW MCKINNEY HAS DEVELOPED AS A COMMUNITY.
WE'VE SEEN EXPLOSIVE GROWTH RECENTLY. AND SO AS YOU SEE SOME OF THESE ROADWAYS AGING, YOU'RE GOING TO SEE A NEED FOR THE CITY, IN MY OPINION, ON THAT GREEN BAR THAT IS GOING TO INCREASE RELATIVE TO THE AGE OF THOSE ROADWAYS. YOU CAN ALSO SEE FROM THE CHART WHAT ROADWAYS NEED TO BE RECONSTRUCTED. AND SO HOW MUCH WHAT THE COUNCIL SETS AS ITS RED LINE ON THAT PARTICULAR CHART, YOU KNOW, IS GOING TO SET WHAT PROJECTS THAT THE ENGINEERING AND PUBLIC WORKS TEAM PROPOSE, RIGHT? BECAUSE ALL WE'RE DOING IS WE'RE BALANCING THOSE FUNDS RELATIVE TO THE TOTAL AMOUNT OF MONEY THAT'S AVAILABLE WITH COSTS
[01:15:06]
GOING UP THAT YOU SHOWED WITH LANE MILES GOING UP. AND THEN WHEN WE'VE GOT A, YOU KNOW, IN THIS THING, A PROJECTED STATIC GENERAL FUND CONTRIBUTION TO, TO THIS, TO, TO MAINTENANCE IS.THAT DOESN'T SEEM SUFFICIENT. I MEAN, EVERY YEAR WE'RE ABLE TO CONTRIBUTE 5% LESS BECAUSE OF COST, JUST BECAUSE OF COSTS GOING UP. AND WHEN YOU'RE TALKING ABOUT, YOU KNOW, THE IMPACT ON OUR OVERALL ROADWAYS, THAT PERCENTAGE IS GOING DOWN BECAUSE WE'RE ADDING MORE ROADS ALL THE TIME. THE THE PROJECTION HERE OF 3344, I GUESS OUR. MY QUESTION IS, IS, IS THIS IT'S ENOUGH TO MAINTAIN WHAT HAPPENS WHEN THAT BUBBLE OF THE 70% TO 80% THAT YOU'RE THAT THAT THAT HAS BEEN BUILT IN THE LAST TEN YEARS COMES DOWN THE PIKE IN 25, 35 YEARS.
AND WE HAVEN'T WE HAVEN'T PREPARED FOR THAT. ARE WE JUST GOING TO BOND FOR ALL OF THAT AGAIN, LIKE PLANO, LIKE WE'RE WATCHING PLANO DO, BECAUSE THIS THIS ELONGATES THE CURVE, BUT WE'RE STILL NOT PREPARING FOR WE'RE STILL NOT ESCROWING DOLLARS TOWARDS WHAT'S ULTIMATELY GOING TO COME DOWN THE PIKE, WHICH IS A HUGE BILL THAT'S DUE WHEN THESE THINGS FULLY DEPRECIATE. YEAH. WELL, AS I SAID IN THE BEGINNING, THE POLICIES THAT WE IMPLEMENT HERE HAVE AN OUTSIZED IMPACT BECAUSE OF THE COST AND THE VOLUME OF ROADWAYS THAT WE'RE TALKING ABOUT. I WOULD OFFER TO THIS. ULTIMATELY, IT'S A POLICY DECISION IS, I THINK IS THE ANSWER. HOWEVER, THOUGH I WOULD SUGGEST THAT POLICIES LIKE THIS ARE MORE LIKE TURNING A BATTLESHIP VERSUS A SPEEDBOAT, THAT THE SEEING THAT TIDAL WAVE COMING FURTHER DOWN THE ROAD AND BEING ABLE TO IMPLEMENT STRATEGIES NOW IS SOMETHING THAT THE COUNCIL SHOULD CONSIDER AS IT'S EVALUATING WHAT IS THE RIGHT AMOUNTS THAT IT SHOULD BE PUTTING TOWARDS ITS ROADWAYS, WE CAN HELP AS STAFF MODEL THOSE DIFFERENT SCENARIOS. IT'S HARD FOR US TO BE ABLE TO PREDICT ONCE WE'RE GETTING OUT MORE THAN FIVE, TEN YEARS, BUT JUST ANECDOTALLY, WE CAN SAY THAT, YES, THAT THAT WILL HAPPEN. WHEN YOU LOOKED AT THE CHART, THE DIFFERENCE BETWEEN THE ASPHALT ROADWAYS AND THE CONCRETE ROADWAYS, YOU DO SEE THIS BELL CURVE OF DETERIORATION MOVING FROM RIGHT TO LEFT. I MEAN, JUST MY MY TAKEAWAY FROM IT IS. ONE, I THINK THE BONDING CAUGHT US UP FROM, FROM PAST DEFERRALS OF, OF MONEY. I, I THINK WITH THE INCREASE IN COST, THE ADDED ROADWAY NETWORK, THE ADDITIONAL NEED WE NEED TO BE ALLOCATING MORE FUNDS TO THIS. AND THE AS PART OF THAT, TO ME, THE, THE, THE ALLOCATION COMING FROM. FOR A AND FOR B HAVE NOT BEEN SUFFICIENT IN THAT. SO. THIS IS THE THIS ISN'T FUN. THIS ISN'T EXCITING. IT MAY BE FUN FOR YOU AND ME BECAUSE OF, OF HOW WE THINK. BUT THIS IS THE THIS IS THE THE PROBLEM. WE LEAVE A FUTURE GENERATION THAT CAN'T FIGURE OUT HOW TO FIND FUNDS TO, TO REBUILD ROADWAY IN 20 YEARS BECAUSE WE HAVEN'T DONE THIS RIGHT. YEAH. I WOULD ADD ANOTHER WAY, BUT I'M THINKING EXACTLY LIKE JUSTIN AND UNQUANTIFIABLE AND UNFUNDED LIABILITY. THAT'S REALLY NOT ON OUR BALANCE SHEET BECAUSE OF THE WAY WE ACCOUNT THIS, THIS LIABILITY. THAT'S THE PROBLEM I HAVE IS I THINK WE HAVE A UNFUNDED LIABILITY SITTING OUT THERE THAT'S GOING TO CATCH US IN 20 TO 25 YEARS. AND, YOU KNOW, YOU'RE ASSUMING A BONDING CAPACITY. YOU'RE ASSUMING INTEREST RATES STAY REASONABLE. YOU'RE, YOU KNOW, THE ONLY PREDICTABLE IN THIS IS THE IS THE ROUTINE REPAIRS AND MAINTENANCE BUDGET THAT YOU PUT IN IN THE FRONT, FRONT END. AND THAT'S KIND OF WHERE I'M FOCUSING IN IS WE NEED TO SPEND MORE ON REPAIRS AND MAINTENANCE BUDGET OF THE GENERAL FUND, EVEN IF IT IMPACTS OTHER CITY PROGRAMS. I MEAN, AGAIN, I HAVE A PROBLEM WITH THIS UNFUNDED LIABILITY THAT'S GOING TO BE OUT THERE AND BE A LAND MINE 20 YEARS FROM NOW. THANK YOU. ANYONE ELSE? RYAN. LOTS OF WORK
[01:20:01]
TO DO, BUDDY. THANK YOU. APPRECIATE YOU BEING HERE. THANK YOU FOR YOUR REPORT. OKAY, WE'LL MOVE ON TO CITIZEN COMMENTS. ANYONE IN THE AUDIENCE THAT WOULD LIKE TO ADDRESS THE COUNCIL ON A NON AGENDA ITEM? SEEING NO ONE RUSH TO THE PODIUM, THEN WE HAVE EXECUTIVE SESSION. THAT BEING THE CASE, WE WILL RECESS OR ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, SECTION 5511071 PENDING OR CONTEMPLATED LITIGATION. 551.072 DELIBERATIONS ABOUT REAL PROPERTY. 551.074 PERSONNEL MATTERS AND 551.087 ECONOMIC DEVELOPMENT MATTERS. IT IS BEEN. WILL WE HAVE ACTION COMING OUT? WE WILL NOT HAVE ANY ACTION COMING OUT. IT'S 426. WE ARE ADJOURNED I BRING IT DOWN. FOR 26. OKAY. IT'S 6 P.M. WE ARE OUT OF EXECUTIVE SESSION. HAVE A MOTION. YES, MR. MAYOR. I HAVE A MOTION TO APPROVE PLUM BLOSSOM THREE EIGHT AGREEMENT AS DISCUSSED IN EXECUTIVE SESSION. SECOND. MOTION BY COUNCILMAN JONES AND A SECOND BY MAYOR PRO TEM FELTUS TO APPROVE. PLUM. BOB. PROJECT. PLUM. PLUM. BLOSSOM. PLUM BLOSSOM. PLUM. BLOSSOM. CHAPTER 380. AGREEMENT FOR DISCUSSION IN EXECUTIVE SESSION. ANY DISCUSSION? PLEASE CAST YOUR VOTE. THAT MOTION CARRIES. THAT IS ALL FOR OUR COUNCIL WORK SESSION. WE DO NEED A MOTION TO ADJOURN. SO MOVED. MOTION BY MAYOR PRO TEM FELT A SECOND BY COUNCILMAN JONES. ALL THOSE IN FAVOR SAY AYE. AYE. THOSE OPPOSED? SAME SIGN. 601 WE ARE ADJOURNED. WE WILL START OUR CITY COUNCIL REGULAR MEETING IN* This transcript was compiled from uncorrected Closed Captioning.